Office & administration jobs in Canada

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Added 11 days ago
RC
Executive Assistant to the Bishop
Roman Catholic Diocese of Hamilton, Ontario
Hamilton, ON
- Full-time
The Office of the Bishop with the Diocese of Hamilton is looking for a fulltime Executive Assistant to the Bishop. Reporting to the Bishop of Hamilton, this position offers a competitive…
Added 11 days ago
PH
Regular Full-time Administrative Assistant II
Pembina Hills School Division
Calgary, AB
- Full-time
Post-secondary training in office administration is an asset
Added 11 days ago
E
Office Administrator (Entry Level)
Evertz
Burlington, ON
- Full-time
We are seeking a reliable, organized, and proactive Office Administrator to join our team. Administrators are vital to the success of our business model, playing a key role in both internal…
Added 11 days ago
MG
Unit Clerk II (Diagnostic Imaging)
Michael Garron Hospital
Toronto, ON
- Full-time
Must have 2 years of relevant recent experience working in a Diagnostic Imaging department
Added 11 days ago
FH
Unit Clerk, Ridge Meadows Hospital
Fraser Health Authority
Pitt Meadows, BC
- $30.03 CAD / hour
- Full-time
Added 11 days ago
VF
Executive Assistant & Business Coordinator, Private Client Services
Ventum Financial
Vancouver, BC
- Contract
Your availability: Indicate your potential start date and confirm your ability to work in our Vancouver office four days per week.
Added 11 days ago
C
Executive Assistant
CURIE
Burlington, ON
- Full-time
Oversee day-to-day office administration, including reception, voicemail, supplies, shared spaces, property-management matters, couriers, mail, records, invoices, and incoming cheques.
Added 11 days ago
E
Administrative Assistant (Entry Level)
Evertz
Burlington, ON
- Full-time
…Administrative Assistant plays an essential role in supporting daily office operations and ensuring organizational processes run…
Added 11 days ago
CC
Executive Assistant
Civicon Corporation
Bolton, ON
- Full-time
Support general office administration as needed.
Added 11 days ago
EI
Administrative Coordinator - Vancouver
EBC Inc.
Vancouver, BC
- Full-time
Receive visitors and correspondence at the office, directing them appropriately
Added 11 days ago
CC
Yard Operations Supervisor
Confidential Company
Toronto, ON · North York, ON
- Full-time
Knowledge of production systems (MRP, ERP) and relevant software tools (e.g., Microsoft Office Suite).
Added 11 days ago
MC
Coordonnateur(trice) exécutif et administratif / Executive & Administrative Coordinator
Merck Canada
Kirkland, QC
- Full-time
Baccalauréat en administration des affaires, en sciences de la vie, en communications, en économie ou dans un domaine connexe (les personnes récemment diplômées sont vivement encouragées à…
Added 11 days ago
CG
Receptionist / Online Sales Rep
Capilano Group
North Vancouver, BC
- $19 to $21 CAD / hour
- Part-time
The Reception & Online Sales Representative will provide administrative support to ensure efficient operation of the office. In addition to being a first point of contact for our guests via…
Added 11 days ago
CO
Administrative Assistant 4 - Street Crime Unit (up to two year term)
City of Saint John
Saint John, NB
- Full-time
A community college diploma in Office Administration, a university Business Certificate 1 or an equivalent program.
Added 11 days ago
QM
Executive Assistant - Ottawa
Quantum Management Services Ltd.
Ottawa, ON
- $65,000 to $80,000 CAD / year
- Full-time
Hybrid Schedule: Three days per week in office, reduced to two during summer
Added 11 days ago
OD
Administrative Assistant
Overhead Door Corporation
Saskatoon, SK
- Full-time
…Receptionist/administrative Assistant is responsible for general office administrative duties as described below. This role is a permanent, full-time…
Added 11 days ago
PN
Front Office Assistant
Points North Group of Companies
Saskatoon, SK
- Full-time
Must have a strong ability to multi-task and think clearly in a busy team environment
Added 11 days ago
LC
Senior Strategic Sourcing Specialist- Packaging
Lactalis Canada
Toronto, ON · Etobicoke, ON
- Full-time
Support global negotiation initiatives led by corporate office global procurement by providing information such as pricing specifications and vendor listings and negotiating at local level.
Added 11 days ago
E
Technicien.ne comptable & administratif·ve │ Accounting & Administrative Technician
Evvo
Remote, Canada
- Full-time
- Remote
🏢 Travail hybride flexible (2 jours par semaine au bureau) dans des bureaux modernes situés dans le Vieux-Port de Montréal
Added 11 days ago
DG
Operations Supervisor - Event Facilities Services
Dexterra Group
Halifax, NS
- Full-time
High school diploma required; post-secondary education in Facilities Management, Hospitality, Business Administration, or a related field is an asset.
Added 11 days ago
GO
Senior Lands Administration Officer
Government of Northwest Territories
Yellowknife, NT
- $106,158 to $126,809 CAD / year
- Full-time
Housing Northwest Territories (Housing NWT) is seeking a Senior Lands Administration Officer to join Infrastructure Services in Yellowknife.
Added 11 days ago
AT
Administrative Assistant
Ambica Trading LLC
Calgary, AB
- Full-time
…The Administrative Assistant will provide daily support to office operations, including managing calendars, scheduling meetings, organizing files, and maintaining records. The role includes…
Added 11 days ago
#R
Administrative Coordinator - Mechanical Contractor
#twiceasnice Recruiting
Winnipeg, MB
- $40,000 to $48,000 CAD / year
- Full-time
Support general office administration and provide occasional reception coverage
Added 11 days ago
PC
Service Management Analyst
Payments Canada
ON · Ontario, Canada
- $73,500 to $122,500 CAD / year
- Full-time
Responsible for executing key functions within the Service Management Office’s ITSM Practices Team. This includes the ITIL/ITSM management functions, technical support, operational…
Added 11 days ago
Post Office Assistant - Term (On-call) - Coronation (AB)
Canada Post - Postes Canada
Coronation, AB
…with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…

Levy Pilotte LLP

Administrative Assistant/Adjoint(e) Administratif(ve)

Montreal, QC, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 18, 2026
Posting language: English · French
Posted: Oct 19, 2026

Original job description

English section of this bilingual listing.

ADMINISTRATIVE ASSISTANT

The Administrative Assistant provides administrative support services while working closely with partners, managers, and professionals to help ensure the smooth operation of the firm.

Key Responsibilities

Prepare client files, including assembling and binding documents, coordinating shipments, archiving and filing documents (both electronic and paper), including e-filing and PDF conversion.
Coordinate the delivery of documents to clients for signature purposes.
Format, review, finalize, and produce various documents, including correspondence, reports, statements, invoices, forms, presentations, organizational charts, and spreadsheets in both electronic and hard-copy formats.
Coordinate the T1 tax return process from preparation through final delivery to clients.
Manage assigned managers’ calendars, schedule and confirm meetings and appointments.
Follow up with clients, suppliers, and government authorities as required.
Provide reception coverage as needed and assume all related responsibilities during replacement periods.
Train and support employees on work methods and the use of common software applications, including document formatting in CaseView.
Review the work of junior administrative assistants when required.
Act as a First Aid Attendant/First Responder in emergency situations.

Qualifications

Education and Experience

Diploma or Certificate (DEC/AEC) in Office Administration, Secretarial Studies, or Administrative Techniques.
5 to 7 years of experience in a similar role, preferably within a public accounting firm.
Intermediate proficiency in Microsoft Office Suite (Outlook, Word, and Excel).
Knowledge of CaseWare/CaseView, Taxprep, and DT Max is considered an asset.
Valid First Aid certification.

Skills and Competencies

Strong interpersonal and communication skills.
Client-focused approach.
Team-oriented and collaborative mindset.
Ability to adapt and manage multiple priorities simultaneously.
Strong ability to manage stress, priorities, and confidential information.
Commitment to meeting deadlines.
Excellent attention to detail and quality of work.
Initiative and resourcefulness.
Ability to anticipate issues and develop practical solutions.
Strong organizational and time management skills.

Read the full bilingual original

ADJOINT(E) ADMINISTRATIF (VE)

L'adjoint(e) administratif(ve) assure la réalisation des activités de soutien en travaillant avec les associés, gestionnaires et professionnels.

Principales responsabilités

Préparer les dossiers des clients: assembler/relier des documents les expédier, archiver et classer les documents (incluant le efiling) en format PDF et papier, livrer aux clients à des fins de signatures.
Mise en page, réviser, finaliser et produire de la correspondance, rapports, relevés, factures, formulaires, présentations, organigrammes, tableaux, etc., en format papier et électronique.
Faire la coordination des T1, de la préparation à la livraison.
Gérer les agendas, fixer et confirmer les réunions des gestionnaires assignés.
Faire le suivi auprès des clients, des fournisseurs et du gouvernement.
Remplacer la réceptionniste au besoin et s’acquitter de ses tâches pendant les remplacements.
Former d’autres employés en ce qui a trait aux méthodes de travail et à l'utilisation de logiciels courants, notamment la mise en page dans CaseView.
Réviser au besoin le travail de l’adjointe juniors.
Agir à titre de secouriste/premier répondant en cas d’urgence.

Qualifications

Formation et expérience

DEC/AEC en bureautique, secrétariat ou techniques administratives.
5 à 7 ans d’expérience dans un rôle similaire en firme comptable.
Connaissances intermédiaires de MS Office (Outlook, Word, Excel).
Connaissances de CaseWare/View, Taxprep et DtMax, un atout.
Certificat de secouriste.

Compétences et aptitudes

Habiletés relationnelles
Orientation client.
Esprit d’équipe.
Capacité d’adaptation et de multitâche.
Gestion du stress, des priorités et de la confidentialité.
Respect des échéanciers.
Rapidité d’exécution, souci de la qualité.
Initiative et débrouillardise.
Capacité de résoudre et anticiper les problèmes.
Capacité d’organisation et des priorités

ADMINISTRATIVE ASSISTANT

The Administrative Assistant provides administrative support services while working closely with partners, managers, and professionals to help ensure the smooth operation of the firm.

Key Responsibilities

Prepare client files, including assembling and binding documents, coordinating shipments, archiving and filing documents (both electronic and paper), including e-filing and PDF conversion.
Coordinate the delivery of documents to clients for signature purposes.
Format, review, finalize, and produce various documents, including correspondence, reports, statements, invoices, forms, presentations, organizational charts, and spreadsheets in both electronic and hard-copy formats.
Coordinate the T1 tax return process from preparation through final delivery to clients.
Manage assigned managers’ calendars, schedule and confirm meetings and appointments.
Follow up with clients, suppliers, and government authorities as required.
Provide reception coverage as needed and assume all related responsibilities during replacement periods.
Train and support employees on work methods and the use of common software applications, including document formatting in CaseView.
Review the work of junior administrative assistants when required.
Act as a First Aid Attendant/First Responder in emergency situations.

Qualifications

Education and Experience

Diploma or Certificate (DEC/AEC) in Office Administration, Secretarial Studies, or Administrative Techniques.
5 to 7 years of experience in a similar role, preferably within a public accounting firm.
Intermediate proficiency in Microsoft Office Suite (Outlook, Word, and Excel).
Knowledge of CaseWare/CaseView, Taxprep, and DT Max is considered an asset.
Valid First Aid certification.

Skills and Competencies

Strong interpersonal and communication skills.
Client-focused approach.
Team-oriented and collaborative mindset.
Ability to adapt and manage multiple priorities simultaneously.
Strong ability to manage stress, priorities, and confidential information.
Commitment to meeting deadlines.
Excellent attention to detail and quality of work.
Initiative and resourcefulness.
Ability to anticipate issues and develop practical solutions.
Strong organizational and time management skills.

Apply on LinkedIn About employer

More about this job

Responsibilities

Prepare, format, review, file, and deliver client documents, and coordinate T1 tax returns from preparation through delivery. Manage calendars and follow-ups, provide reception coverage, train and review junior staff, and act as a first aid responder when needed.

Requirements

Requires a DEC/AEC diploma or certificate in office administration, secretarial studies, or administrative techniques, along with 5 to 7 years of similar experience, preferably in a public accounting firm. Intermediate Microsoft Office skills and valid First Aid certification are required; knowledge of CaseWare/CaseView, Taxprep, and DT Max is an asset.

Skills

Microsoft Office
Outlook
Word
Excel
CaseWare
CaseView
Taxprep
DT Max
Document Formatting
Calendar Management
Client Follow-Up
Organization
Time Management
Multitasking
Confidentiality
First Aid

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Public Accounting
Client Files
Document Assembly
Document Binding
Electronic Filing
PDF Conversion
Document Formatting
T1 Tax Returns
Calendar Management
Meeting Coordination
Client Follow-Up
Reception Coverage
Microsoft Office
Outlook
Word
Excel
CaseWare
CaseView
Taxprep
DT Max
First Aid Certification
Confidentiality
Deadline Management
Quality Control
Staff Training

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Hiring at a glance

Advertised starting pay

Where work happens

Office & administration jobs in Canada

Executive Assistant to the Bishop

Regular Full-time Administrative Assistant II

Office Administrator (Entry Level)

Unit Clerk II (Diagnostic Imaging)

Unit Clerk, Ridge Meadows Hospital

Executive Assistant & Business Coordinator, Private Client Services

Executive Assistant

Administrative Assistant (Entry Level)

Executive Assistant

Administrative Coordinator - Vancouver

Yard Operations Supervisor

Coordonnateur(trice) exécutif et administratif / Executive & Administrative Coordinator

Receptionist / Online Sales Rep

Administrative Assistant 4 - Street Crime Unit (up to two year term)

Executive Assistant - Ottawa

Administrative Assistant

Front Office Assistant

Senior Strategic Sourcing Specialist- Packaging

Technicien.ne comptable & administratif·ve │ Accounting & Administrative Technician

Operations Supervisor - Event Facilities Services

Senior Lands Administration Officer

Administrative Assistant

Administrative Coordinator - Mechanical Contractor

Service Management Analyst

Post Office Assistant - Term (On-call) - Coronation (AB)

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Advertised starting pay

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Office & administration jobs in Canada