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LGM Financial Services

Office Coordinator (Part-time, Contract)

Vancouver, BC, Canada

The base compensation range for this position is $30,000 · Part-time

Apply About employer

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Job details

Pay: The base compensation range for this position is $30,000
Job type: Part-time
Apply by: Dec 6, 2026
Posting language: English
Posted: Nov 5, 2026

Original job description

This is a contract position until September 30, 2027*

The Organization

LGM is a national leader in providing warranty, finance and insurance services to the Canadian automotive industry. Since 1998, LGM has been successfully supplying quality products and leading training solutions to Canadian automotive dealerships. Dealer partnerships are complimented with the strong backing and support of their automotive manufacturing brands, which include BMW/MINI, Kia, Mazda, Volvo, Jaguar, Land Rover/Range Rover and Mitsubishi Motors.

The Job

The Office Coordinator provides hands-on administrative and operational support to ensure the office is welcoming, organized and running smoothly. The role focuses on day-to-day office operations, kitchen and supply management, mail and couriers, meeting support and employee events. This is an on-site role given the nature of the responsibilities.

Key Responsibilities

Office & Kitchen Operations

Maintain kitchen and common areas throughout the day, including loading and unloading dishwashers and keeping counters and shared spaces tidy.
Ensure coffee machines are stocked, clean and operational, and coordinate servicing when required.
Monitor and replenish coffee, milk, beverages, kitchen supplies and other consumables.
Monitor office supply inventory and place orders as required.
Help maintain a professional, organized and welcoming office environment.

Mail, Couriers & Vendors

Receive, sort and distribute incoming mail and packages.
Coordinate outgoing mail and courier shipments.
Liaise with office suppliers, couriers, building management and service providers.
Coordinate minor office maintenance and service requests as required.

Meetings & Events

Support the organization and coordination of employee events, meetings and office activities.
Arrange catering and refreshments when required.
Prepare meeting rooms and common spaces before events and ensure clean-up afterward.
Support employee engagement and social activities occurring in the office.

General Office Support

Welcome visitors and provide basic reception support as required.
Support workspace preparation for new employees.
Assist with office access, building coordination and related administrative requirements.
Provide other administrative and office support within the scope of the role.

Core Competencies

Strong organizational skills and attention to detail.
Reliable and comfortable working independently.
Service-oriented and willing to take a hands-on approach.
Strong communication and interpersonal skills.

Required Skills

Fully fluent in French and English, written and spoken
Comfortable coordinating with employees, suppliers and external vendors.
Basic proficiency with Microsoft Outlook, Word and Teams.
For Laval, French-English bilingual capability is required

Experience

Previous experience in an office administration, office coordination, reception, hospitality or similar role.

Recommended Schedule

20 hours over five days, approximately 4 hours per day, to provide consistent daily coverage for kitchens, coffee, mail, couriers and office readiness.

What We Offer

The base compensation range for this position is $30,000

Required Skills

Required Experience

Apply About employer

More about this job

Responsibilities

Maintain kitchen and common areas, manage office supplies, mail, couriers, vendors, and minor service requests, and help keep the office welcoming and organized. Support meetings, catering, employee events, visitors, new employee workspace preparation, and other day-to-day administrative needs.

Requirements

Candidates should have previous experience in office administration, office coordination, reception, hospitality, or a similar role, along with strong organizational, communication, and interpersonal skills. The role requires spoken and written fluency in French and English, comfort coordinating with employees and vendors, and basic proficiency with Outlook, Word, and Teams.

Skills

Office Coordination
Office Administration
Kitchen and Supply Management
Mail and Courier Coordination
Vendor Coordination
Meeting and Event Support
Reception
Inventory Management
Organization
Attention to Detail
Independent Work
Communication
Interpersonal Skills
Microsoft Outlook
Microsoft Word
Microsoft Teams

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Office Coordination
Reception
Hospitality
Kitchen Operations
Office Supplies
Inventory Management
Mail Distribution
Courier Shipments
Vendor Coordination
Building Management
Office Maintenance
Meeting Support
Event Coordination
Catering
Employee Engagement
Workspace Preparation
Microsoft Outlook
Microsoft Word
Microsoft Teams
Automotive Industry
Financial Services
French-English Fluency

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