Office Coordinator (Part-time, Contract)
- Vancouver, BC, Canada
The base compensation range for this position is $30,000 · Part-time
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Job details
- Pay
- The base compensation range for this position is $30,000
- Job type
- Part-time
- Apply by
- Posting language
- English
- Posted
Original job description
- This is a contract position until September 30, 2027*
LGM is a national leader in providing warranty, finance and insurance services to the Canadian automotive industry. Since 1998, LGM has been successfully supplying quality products and leading training solutions to Canadian automotive dealerships. Dealer partnerships are complimented with the strong backing and support of their automotive manufacturing brands, which include BMW/MINI, Kia, Mazda, Volvo, Jaguar, Land Rover/Range Rover and Mitsubishi Motors.
The Job
The Office Coordinator provides hands-on administrative and operational support to ensure the office is welcoming, organized and running smoothly. The role focuses on day-to-day office operations, kitchen and supply management, mail and couriers, meeting support and employee events. This is an on-site role given the nature of the responsibilities.
Key Responsibilities
Office & Kitchen Operations
- Maintain kitchen and common areas throughout the day, including loading and unloading dishwashers and keeping counters and shared spaces tidy.
- Ensure coffee machines are stocked, clean and operational, and coordinate servicing when required.
- Monitor and replenish coffee, milk, beverages, kitchen supplies and other consumables.
- Monitor office supply inventory and place orders as required.
- Help maintain a professional, organized and welcoming office environment.
- Receive, sort and distribute incoming mail and packages.
- Coordinate outgoing mail and courier shipments.
- Liaise with office suppliers, couriers, building management and service providers.
- Coordinate minor office maintenance and service requests as required.
- Support the organization and coordination of employee events, meetings and office activities.
- Arrange catering and refreshments when required.
- Prepare meeting rooms and common spaces before events and ensure clean-up afterward.
- Support employee engagement and social activities occurring in the office.
- Welcome visitors and provide basic reception support as required.
- Support workspace preparation for new employees.
- Assist with office access, building coordination and related administrative requirements.
- Provide other administrative and office support within the scope of the role.
- Strong organizational skills and attention to detail.
- Reliable and comfortable working independently.
- Service-oriented and willing to take a hands-on approach.
- Strong communication and interpersonal skills.
- Fully fluent in French and English, written and spoken
- Comfortable coordinating with employees, suppliers and external vendors.
- Basic proficiency with Microsoft Outlook, Word and Teams.
- For Laval, French-English bilingual capability is required
- Previous experience in an office administration, office coordination, reception, hospitality or similar role.
20 hours over five days, approximately 4 hours per day, to provide consistent daily coverage for kitchens, coffee, mail, couriers and office readiness.
What We Offer
- The base compensation range for this position is $30,000
Required Experience
More about this job
Responsibilities
Maintain kitchen and common areas, manage office supplies, mail, couriers, vendors, and minor service requests, and help keep the office welcoming and organized. Support meetings, catering, employee events, visitors, new employee workspace preparation, and other day-to-day administrative needs.
Requirements
Candidates should have previous experience in office administration, office coordination, reception, hospitality, or a similar role, along with strong organizational, communication, and interpersonal skills. The role requires spoken and written fluency in French and English, comfort coordinating with employees and vendors, and basic proficiency with Outlook, Word, and Teams.
Skills
- Office Coordination
- Office Administration
- Kitchen and Supply Management
- Mail and Courier Coordination
- Vendor Coordination
- Meeting and Event Support
- Reception
- Inventory Management
- Organization
- Attention to Detail
- Independent Work
- Communication
- Interpersonal Skills
- Microsoft Outlook
- Microsoft Word
- Microsoft Teams
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Hospitality
- Customer Service & Support
Keywords
- Office Administration
- Office Coordination
- Reception
- Hospitality
- Kitchen Operations
- Office Supplies
- Inventory Management
- Mail Distribution
- Courier Shipments
- Vendor Coordination
- Building Management
- Office Maintenance
- Meeting Support
- Event Coordination
- Catering
- Employee Engagement
- Workspace Preparation
- Microsoft Outlook
- Microsoft Word
- Microsoft Teams
- Automotive Industry
- Financial Services
- French-English Fluency