Legal Assistant

LIFE AFTER LAW is Canada’s national recruitment firm dedicated to placing lawyers in private practice, corporate counsel, quasi-legal, and executive roles.

25+ years developing lasting relationships with lawyers, law firms and companies

Our client, a well-established law firm, is seeking an experienced Legal Assistant to support its busy Construction Litigation practice. This is an excellent opportunity for a skilled legal support professional who thrives in a collaborative environment and enjoys taking an active role in keeping a litigation practice organized and running efficiently.

Working closely with the lawyers on the team, the successful candidate will be involved in the day-to-day management of litigation files, including document preparation, deadline management, court-related procedures, billing, and general practice administration. The ideal candidate is organized, resourceful, detail-oriented, and confident managing multiple priorities while providing reliable support to a busy practice.

Responsibilities

This role will include:

• Providing day-to-day administrative and legal support to lawyers handling construction and commercial litigation matters.
• Preparing, editing, proofreading, and finalizing pleadings, correspondence, and other litigation-related materials.
• Ensuring court documents are properly prepared and compliant with applicable Ontario court procedures and requirements.
• Coordinating court filings, service of documents, and other procedural steps throughout the lifecycle of a matter.
• Tracking limitation periods, court dates, deadlines, and other key milestones and ensuring appropriate reminders and follow-ups are in place.
• Managing calendars, meetings, appointments, and scheduling requirements for the lawyers supported.
• Maintaining complete and well-organized electronic matter files and ensuring documents are appropriately saved and accessible.
• Communicating professionally with clients, opposing counsel, courts, and other external parties as required.
• Assisting lawyers with preparation for meetings, hearings, and other file-related activities.
• Creating and maintaining precedents, templates, and other practice resources.
• Supporting the administrative side of the practice, including monitoring docket entries and following up on outstanding time entries.
• Assisting with billing, including the preparation and distribution of client accounts.
• Generating accounts receivable, productivity, and other practice-related reports as required.
• Identifying upcoming needs and priorities and taking initiative to help lawyers stay organized and ahead of deadlines.
• Performing other administrative and practice-support duties as required.

Requirements

You are the ideal candidate if you have/are:

• A diploma or certificate in Legal Administration, Legal Assistance, or a related program.
• 3-5 years of litigation legal assistant experience, ideally within a law firm.
• Experience in construction or commercial litigation is considered an asset.
• Strong knowledge of Ontario litigation procedures and the Rules of Civil Procedure.
• Experience managing litigation files, court documents, deadlines, and filings.
• Proficiency in Microsoft Word and Excel, along with experience using iManage, ACL, Soluno, or comparable legal software.
• Strong organizational, communication, proofreading, and attention-to-detail skills.
• Able to manage competing priorities, work independently, and collaborate effectively as part of a team.
• Comfortable learning new technologies and adapting to changing practice needs.
• Strong time-management skills, with the ability to effectively prioritize multiple files and competing deadlines.

This is an excellent opportunity to join a respected law firm and become an integral part of a collaborative Construction Litigation practice, where you will work closely with lawyers and play an important role in supporting a busy and dynamic practice.

If you are a proactive and highly organized Legal Assistant who takes pride in delivering high-quality work and are looking for an opportunity to contribute to a supportive and team-oriented environment, we welcome the opportunity to speak with you.

This is an active opening for a current role.

The expected compensation range is: $70,000-79,000 depending on experience and qualifications. Total compensation will include base salary and other benefits.

AI may be used only for initial resume review. All other decisions are human-made.

We appreciate all candidates who take time to apply, however, only candidates with the requisite experience will be contacted.