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Added 10 mins ago
Casual Care Team Member
FAITH FAMILY CHURCH CHRISTIAN FAITH OUTREACH
Kingston, ON
$23.5 to $25 CAD / hour
● Completion of post-secondary education in a health-related field, such as Social Work/Social Service, Psychology, Nursing, Mental Health, and Addiction, and/or equivalent combination of…
Added 10 mins ago
Administrative Clerk- 12 Month Term (Chilliwack)-1939
Fraser Valley Aboriginal Children and Family Services Society
Chilliwack, BC
Internship
If so, consider joining our Xyólheméylh work family. We are a fully delegated Indigenous Child & Family Service Agency providing programs and services to Indigenous children, youth, and…
Added 10 mins ago
Junior Real Estate Legal Assistant
FNF Canada
Mississauga, ON
$42,000 to $52,000 CAD / year
With our continued growth in Canada, we are seeking a Junior Real Estate Legal Assistant. This is an exciting opportunity for an individual with real estate experience who is looking to…
Added 25 mins ago
Office Assistant – Outpatient Mental Health – Temporary Full Time
Sault Area Hospital
Sault Ste. Marie, ON
Full-time
To provide clerical support to the Out Patient Mental Health portfolio. This includes client and group scheduling and registration, statistical and financial tracking. The Office Assistant…
Added 25 mins ago
Valet Driver
Stampede Leasing Ltd
Calgary, AB
Assist and provide rides for guests when requested by Valet Team Lead, Service Manager, or Assistant Service Manager
Added 54 mins ago
Director, Client Operations Management
CIBC Mellon
Toronto, ON · Greater Toronto Area, Canada
Full-time
Reporting to the Assistant Vice President, Client Operations Management (COM), the Director, Client Operations Management (COM) is a key strategic role delivering our top clients with a…
Added 54 mins ago
Manager, Fund Operation and Tax Distribution
CIBC Mellon
Toronto, ON · Greater Toronto Area, Canada
Full-time
…information reporting. We are passionate about providing exceptional client service backed by our culture of innovation and success. Our outstanding employee experience will provide you…
Added 54 mins ago
Security Officer
Dalhousie University
Halifax, NS
Full-time
…important part of our campus, promoting an inclusive, holistic, and client-centric approach to personal safety and security while being a resource in the delivery of reassurance, education,…
Added 54 mins ago
Financial Reporting Analyst, Financial Reporting & Tax
CIBC Mellon
Toronto, ON
Full-time
…information reporting. We are passionate about providing exceptional client service backed by our culture of innovation and success. Our outstanding employee experience will provide you…
Added 1 hour ago
Administrative Assistant
RBC
Burnaby, BC
Full-time
…join our leading wealth management firm as an Administrative…
Added 1 hour ago
Branch Operations Assistant
RBC
Vaughan, ON
Full-time
The RBC Dominion Securities Management team located in Vaughan is looking for a Branch Operations Assistant to join their team! You will provide superior service along with administrative…
Added 1 hour ago
Assistant Branch Manager, Fairview Mall Branch
RBC
Toronto, ON
Full-time
As an Assistant Branch Manager, you motivate and coach a high-performing team of Advisors in a dynamic, high-volume, and rewarding marketplace, while establishing and achieving team…
Added 1 hour ago
Administrative Assistant
RBC
Coquitlam, BC
Full-time
…proficiency exams have been completed. You will also provide quality client service and help deepen relationships with existing clients through ongoing, efficient support to both clients…
Added 1 hour ago
Employee Services & Relations Specialist/Spécialiste, Services et relations aux employés (GTA)
Konica Minolta Business Solutions Canada
Mississauga, ON
$55,183.38 to $79,327 CAD / year
Full-time
Maintain expert-level knowledge of HR programs, policies, processes, procedures, and service offerings to respond to employee and manager inquiries through multiple channels and provide…
Added 1 hour ago
Administrative Assistant
American Iron & Metal (AIM)
Levis, QC
Full-time
We are currently looking for a motivated Administrative Assistant to join our team at our Lévis, Quebec site. This is a daytime, on-site position from Monday to Friday.
Added 1 hour ago
Assistant Service Manager
Pfaff Automotive Partners
Markham, ON
$110,000 to $130,000 CAD / year
Full-time
BMW Markham is seeking a motivated and customer-focused Assistant Service Manager to join our growing team. If you have a passion for delivering an exceptional client experience, a strong…
Added 1 hour ago
Information Coordinator (Legal Resolution Support Centre)
Government of Alberta
AB
Within the Court and Justice Services (CJS) Division, the Resolution Support Centre is the “come in” of the service delivery model, focusing on providing consistent information to Albertans…
Added 1 hour ago
Program Assistant - Adult Day Centre
Vancouver Coastal Health
North Vancouver, BC
$26.42 to $28.25 CAD / hour
Temporary
Come work as a Program Assistant with Vancouver Coastal Health (VCH) on the Adult Day Centre team at the Margaret Fulton Adult Day Care in North Vancouver, BC. Apply now to join our team!
Added 1 hour ago
Administrative Assistant
Royal Bank of Canada
BC · COQUITLAM, British Columbia
Full-time
…proficiency exams have been completed. You will also provide quality client service and help deepen relationships with existing clients through ongoing, efficient support to both clients…
Added 1 hour ago
Branch Operations Assistant
Royal Bank of Canada
Vaughan, ON
Full-time
The RBC Dominion Securities Management team located in Vaughan is looking for a Branch Operations Assistant to join their team! You will provide superior service along with administrative…
Added 1 hour ago
Administrative & Marketing Assistant
Royal Bank of Canada
Courtenay, BC
Full-time
You will provide quality client service and help deepen relationships with existing clients through ongoing, efficient support to both clients and the Advisor Team.
Added 1 hour ago
Property Manager
Avison Young Canada
Toronto, ON
Full-time
…navigate multiple corporate functions, including global lines of service and corporate centers of excellence. You possess strong interpersonal skills and are willing to take on diverse…
Added 1 hour ago
Junior Commercial Property Manager
TalentSphere Staffing Solutions
Concord, ON
Full-time
Our client, an established Real Estate Developer out of Concord, Ontario seeks as Junior Commercial Property Manager to support their growing portfolio. The Commercial / Industrial…
Added 1 hour ago
SENIOR LEGAL ASSISTANT, FAMILY LAW
Envy Consulting Group
AB · Edmonton, AB
$70,000 to $90,000 CAD / year
Full-time
Our client, a well-established family law firm with offices across Western Canada, is looking to add an experienced Legal Assistant to its Edmonton team. This role will support a small…
Added 1 hour ago
Administrative Assistant - Vancouver
TELUS Health
Vancouver, BC
Full-time
…impactful support role? We are seeking a dedicated Administrative Assistant to join our retirement consulting group. As an essential member of our team, you will play a key role in…

Closed listing

Lifemark Health Group

Office Admin

Mississauga, ON, Canada

Pay: Up to $40,000 CAD / year
Job type: Full-time
Experience: Experience: A minimum of 1 year of relevant administrative experience, including customer service experience in a high-volume, front-counter environment within the last 5 years.
Posting language: English
Posted: Sep 30, 2026

This opening has closed.

The original listing is kept below for reference.

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Search current openings

Original job description

Archived listing. The details below describe a past opening.

AssessMed Mississauga- Office Admin

Location:

AssessMed Mississauga

5945 Airport Road, Suite 335, Mississauga, Ontario L4V 1R9

Status:

Permanent Full-time, In-Person

About AssessMed

For over 30 years AssessMed has been completing independent, unbiased, evidence based medico-legal evaluations and file reviews to several markets including but not limited to , auto insurance, defense and plaintiff tort medicals, Accident Benefits, Catastrophic claims, Life and Health Disability referrals as well as cases from HR representatives throughout corporate Canada. AssessMed is a true national provider with strategically located regional offices in BC, Alberta, Ontario (4), Quebec and the Maritime Provinces (2).

Position Overview
We are seeking an energetic, enthusiastic, and highly proactive Office Administrator to join our fast-paced team. The ideal candidate is a quick-thinking professional who thrives in a dynamic environment, easily pivots between tasks, and maintains a high level of stamina to support the physical and administrative demands of a busy medical office.

Main Responsibilities

Client Intake & Reception: Greet clients warmly to provide an inviting atmosphere; handle inquiries, manage front counter check-ins promptly, notify assessors, and ensure all appropriate service forms (consent and summary forms) are accurately completed, signed, and witnessed.
Identity & Privacy Compliance: Complete mandatory photo ID checks for all assessments, document the ID type on consent forms, and maintain strict confidentiality regarding personal information and personal health information (PHI).
Communication Management: Answer and manage incoming calls with exceptional professionalism, accuracy, and efficiency; execute high-volume outreach including 100+ appointment reminder calls per day.
Dynamic Office Coordination: Maintain an energetic and active presence across the office floor; seamlessly move between the front counter, clinical areas, and back-office to chaperone assessments, manage ingoing/outgoing mail, and coordinate courier services.
Inventory & Logistics: Monitor office supply inventory, track usage, and place orders proactively. Frequently organize the supply room and reception areas, which includes safely lifting, moving, and stocking boxes and parcels weighing up to 20 lbs.
Administrative Support: Execute daily data entry, scanning, digital archiving, filing, and other administrative tasks as assigned to ensure a smooth, deadline-driven workflow.

Required Qualifications

Education: A Medical Office Assistant Certificate or Office Administration Diploma.
Experience: A minimum of 1 year of relevant administrative experience, including customer service experience in a high-volume, front-counter environment within the last 5 years.
Physical & Mindset Attributes:
- High energy, enthusiasm, and a positive, solution-oriented attitude.
- Quick-thinking capabilities with the agility to multi-task, problem-solve on the spot, and work effectively under pressure.
- Excellent physical stamina, including the ability to stay active throughout the workday and safely lift up to 20 lbs.
Technical Skills:
- Proficient in English speaking and writing skills.
- Minimum typing speed of 45 WPM.
- Median skill level in Microsoft Office Suite (Word, Excel, Outlook, Teams).
- Prior experience using SmartSimple is considered a strong asset.
Core Competencies: Superior communication skills, sharp attention to detail, exceptional teamwork, and the ability to build strong professional relationships while staying focused on operational results.

Why choose AssessMed?

Comprehensive and flexible health and dental choices with Flex benefits
Lifemark Employee Assistance Program
Shoppers Drug Mart Employee Discount (30%)
Employee Stock Purchase Plan (25%)
Paid vacation and Wellness days
Annual continuing education allowance of $1500 (applicable towards credential or designation fee)
Goodlife Fitness Corporate Discount Gym Membership
Ongoing internal training and development with opportunities for mentorship
A diverse and inclusive workplace with a track record of high employee engagement and teamwork
Nationally recognized brand with a strong digital presence

Thank you for your interest in joining our team! We appreciate the time and effort you’ve taken to apply for this position. Our team will carefully review all applications and contact candidates who meet the qualifications for the next steps. We encourage you to keep an eye on our future job openings. We look forward to connecting with the right candidate soon!

About employer

More about this job

Responsibilities

The Office Administrator is responsible for managing client intake, reception duties, and ensuring strict privacy compliance for medical evaluations. They also handle high-volume communication, office logistics, and administrative support tasks to maintain a smooth workflow.

Requirements

Candidates must hold a Medical Office Assistant Certificate or Office Administration Diploma and possess at least one year of relevant administrative experience. Proficiency in Microsoft Office, a typing speed of 45 WPM, and the physical ability to lift up to 20 lbs are required.

Skills

Client intake
Reception
Identity verification
Privacy compliance
Communication management
Data entry
Scanning
Digital archiving
Filing
Inventory management
Microsoft Office Suite
Typing
Customer service
Problem-solving
Teamwork
Attention to detail

Benefits

Health insurance
Dental insurance
Employee assistance program
Employee discount
Employee stock purchase plan
Paid vacation
Wellness days
Continuing education allowance
Gym membership

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Medical Office Assistant
Client Intake
Reception
Privacy Compliance
PHI
Data Entry
Microsoft Office
Word
Excel
Outlook
Teams
SmartSimple
Customer Service
Inventory Management
Medico-legal
Administrative Support
Logistics
Communication
Documentation

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