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Lighthouse Energy Group Inc.

Operations Technician / Administrative Coordinator

Calgary, AB, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Dec 2, 2026
Experience: 10+ years of oil and gas regulatory or technical experience.
Posting language: English
Posted: Nov 2, 2026

Original job description

Operations Technician / Administrative Coordinator

Company: Lighthouse Energy Group Inc.
Location: Calgary, Alberta
Employment Type: Full-Time
Work Arrangement: In-Office

About Lighthouse Energy Group

Lighthouse Energy Group Inc. is a Calgary-based professional engineering firm providing engineering, regulatory, and technical services to the Western Canadian oil and gas industry.

We are a growing company with a collaborative, professional, and supportive work environment. Our team works closely together to deliver high-quality services to our clients, and we value individuals who are organized, proactive, adaptable, and willing to take initiative.

Position Overview

We are seeking an experienced, detail-oriented Operations Technician / Administrative Coordinator to join our Calgary office.

This is a diverse role combining oil and gas regulatory and technical responsibilities with office administration and operational support.

The successful candidate will assist with regulatory applications, submissions, and reporting while also supporting the daily administrative functions of our office. Responsibilities include setting up new projects in our time tracking platform, coordinating internal processes, monitoring general safety compliance, onboarding contract field supervisors, maintaining office supplies, and providing administrative support to management and project teams.

We are looking for someone who enjoys variety in their work, can manage competing priorities, and takes ownership of ensuring day-to-day operations run efficiently.

Key Responsibilities

Regulatory & Technical Support

Prepare, coordinate, and submit regulatory applications, notifications, and reports to provincial regulatory authorities.
Manage regulatory submissions through the Alberta Energy Regulator (AER), British Columbia Energy Regulator (BCER), and Saskatchewan Ministry of Energy and Resources.
Prepare and submit well abandonment documentation and amendments, well license applications, and associated regulatory submissions.
Track and submit daily drilling, completion, suspension, and abandonment reporting requirements.
Prepare regulatory documentation using AER OneStop and Digital Data Submission (DDS), BCER eSubmissions and KERMIT, and Saskatchewan IRIS.
Apply relevant regulatory requirements, including AER Directives 056 and 059, BCER abandonment and pipeline submission guides, and applicable Saskatchewan directives.
Review regulatory documentation for accuracy, completeness, and compliance.
Maintain regulatory records, databases, and electronic filing systems.
Coordinate with engineers, project managers, field personnel, clients, and regulatory authorities to obtain required information.
Assist with regulatory audits, compliance reviews, and responses to regulator inquiries.
Monitor regulatory updates and provide ongoing technical support to project teams.

Operations & Project Administration

Administer and maintain the company's Harvest time-tracking and project management platform.
Set up new projects in Harvest, ensuring accurate project information, client details, and assigned personnel.
Maintain project records and assist with project tracking, documentation, and administrative coordination.
Support management and project teams with operational reporting, document preparation, and internal administrative processes.
Assist with maintaining organized and accurate project information across company systems.
Identify opportunities to improve administrative processes and overall office efficiency.

Office Administration & Support

Coordinate day-to-day office administrative activities to ensure smooth operations.
Monitor, order, and maintain office supplies, kitchen supplies, and other workplace necessities.
Assist with office organization, equipment coordination, and general office maintenance.
Monitor general safety compliance, including tracking required safety documentation, training certifications, expiry dates, and outstanding compliance requirements.
Coordinate onboarding of new contract field supervisors, including collecting required documentation, verifying safety certifications and qualifications, coordinating client-specific orientations, and arranging access to applicable company systems.
Maintain contractor onboarding records and follow up on outstanding documentation to ensure requirements are completed before field assignments.
Assist with ongoing safety administration, compliance tracking, and preparation of documentation for client or internal reviews.
Support employee onboarding, including administrative setup, access to company systems, and coordination of required documentation.
Maintain organized electronic filing systems and company records.
Assist management with correspondence, document preparation, and other administrative tasks.
Provide general administrative support to the team and assist with additional responsibilities as needed.

Qualifications & Experience

Required

Previous experience in an oil and gas regulatory, operations, or technical administrative role.
Working knowledge of Alberta Energy Regulator requirements and regulatory processes.
Experience using AER OneStop and DDS.
Understanding of well licensing, drilling, completions, suspension, abandonment, and associated reporting requirements.
Strong organizational skills and the ability to manage multiple projects and deadlines.
Excellent attention to detail, accuracy, and follow-through.
Proficiency in Microsoft Office, including Excel, Word, and Outlook.
Strong written and verbal communication skills.
Ability to work independently, take initiative, and contribute effectively within a team.
A flexible, positive attitude and willingness to assist with a variety of responsibilities.

Considered an Asset

10+ years of oil and gas regulatory or technical experience.
Experience with BCER eSubmissions, KERMIT, and Saskatchewan IRIS.
Experience using Harvest or similar time-tracking and project management software.
Experience with SharePoint, Microsoft Teams, and electronic document management systems.
Previous experience supporting engineering or oil and gas operations teams.
Experience with safety compliance tracking, contractor onboarding, or oilfield safety documentation.
Experience with office administration, project coordination, or employee onboarding.

What We Offer

Competitive compensation based on experience and qualifications.
Health and dental benefits.
Paid vacation.
A collaborative, professional, and supportive team environment.
A varied role with the opportunity to contribute across multiple areas of the business.
Opportunities for professional growth and development.
Exposure to a diverse range of engineering and oil and gas projects throughout Western Canada.

How to Apply

If you are an organized, motivated professional with oil and gas regulatory experience who enjoys both technical and administrative responsibilities, we would love to hear from you.

Please submit your resume to info@lhe-group.com with the subject line Operations Technician / Administrative Coordinator – Application.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Apply About employer

More about this job

Responsibilities

Prepare, coordinate, and submit oil and gas regulatory applications, reports, and documentation, while maintaining regulatory records and supporting compliance reviews. Administer project and time-tracking systems, coordinate contractor and employee onboarding, monitor safety documentation, and provide general office and operational support.

Requirements

Candidates need previous experience in oil and gas regulatory, operations, or technical administration, working knowledge of Alberta Energy Regulator requirements, and experience with AER OneStop and DDS. Strong organization, accuracy, communication, Microsoft Office proficiency, and the ability to manage competing priorities are required; 10 or more years of industry experience and familiarity with other provincial systems are assets.

Skills

Oil and Gas Regulatory Compliance
Regulatory Applications and Reporting
AER OneStop
Digital Data Submission (DDS)
Well Licensing and Abandonment
Drilling and Completions Reporting
Project Coordination
Harvest Time Tracking
Microsoft Office
Document Management
Safety Compliance Tracking
Contractor Onboarding
Office Administration
Records Management
Attention to Detail
Written and Verbal Communication

Benefits

Health and Dental Benefits
Paid Vacation
Professional Growth and Development

Visa sponsorship

Not detected in the job text

Keywords

Oil and Gas
Alberta Energy Regulator (AER)
British Columbia Energy Regulator (BCER)
Saskatchewan Ministry of Energy and Resources
AER OneStop
Digital Data Submission (DDS)
BCER eSubmissions
KERMIT
Saskatchewan IRIS
Harvest
Microsoft Excel
Microsoft Word
Microsoft Outlook
SharePoint
Microsoft Teams
Regulatory Applications
Regulatory Reporting
Well Licensing
Drilling
Completions
Well Suspension
Well Abandonment
AER Directives 056 and 059
Safety Compliance
Contractor Onboarding
Project Coordination
Regulatory Audits
Office Administration

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