Executive Assistant to the CEO

ABOUT LIGHTWORKS

Lightworks is a global firm that integrates consequential technologies and bolsters mission-critical programs. Launched in the AI era, Lightworks is powered by people who have spent decades implementing net-new and highly iterative technologies at scale across banking, insurance, telecommunications, and public infrastructure.

Our team brings deep engineering expertise and first-hand knowledge of how organizations operate, distribute change at scale, and manage risk. We specialize in control plane engineering, bolstering mission-critical programs, modernization, and scaling emergent technologies.

THE ROLE

The Executive Assistant to the CEO is a high-trust, high-judgment role. You'll act as a trusted right hand who keeps the CEO’s time, priorities, and information flow running smoothly, so he can stay focused on clients, the board, and growing the firm.

This is not a scheduling-only role. You'll operate with significant autonomy, exercise sound judgment on the CEO's behalf, and be trusted with sensitive client, board, and company information. You'll work closely with the leadership team, clients, and board members, and will often be the first point of contact representing Lightworks and its CEO.

WHAT YOU WILL DO

Calendar & Communications 

• Manage a complex, fast-moving calendar across multiple time zones and client engagements, proactively resolving conflicts 

• Triage and manage the CEO's inbox, flagging priorities and drafting responses on CEO’s behalf 

• Prepare briefing materials, agendas, and talking points ahead of key meetings 

Travel & Logistics 

• Coordinate complex domestic and international travel itineraries, including flights, accommodations, visas, and ground transport 

• Manage expense reporting and reconcile travel and business expenses 

• Anticipate and resolve travel disruptions in real time 

Meetings & Stakeholder Support 

• Coordinate scheduling and logistics for board meetings, client engagements, and leadership offsites 

• Take notes, track action items, and follow up to ensure timely completion 

• Liaise professionally and discreetly with clients, board members, investors, and senior executives 

Office & Operations 

• Support day-to-day executive operations, including contracts, vendor coordination, and ad hoc administrative needs 

• Own special projects and initiatives on behalf of the CEO as they arise 

• Maintain strict confidentiality across all company, client, and personal matters 

WHAT WE LOOK FOR

Experience 

• 10+ years supporting a CEO, founder, or senior executive, ideally within professional services, consulting, or a fast-growing company 

• Track record of managing complex calendars, travel, and competing priorities with minimal oversight 

• Experience working directly with boards, investors, or C-suite stakeholders 

Skills 

• Exceptional organizational skills and meticulous attention to detail 

• Strong written and verbal communication, with the judgment to represent the CEO professionally 

• Comfortable using AI tools (such as Claude) day to day, along with Microsoft 365, calendar management, and travel booking tools 

Communication & Culture Fit 

• Absolute discretion and trustworthiness with confidential and sensitive information 

• Calm, resourceful, and solutions-oriented under pressure and shifting priorities 

• Proactive - anticipates needs before being asked, and comfortable operating with significant autonomy 

• Flexibility for occasional evening and weekend work when priorities require it 

WHAT WE OFFER

• Competitive compensation, aligned with industry standards 

• Full benefits package 

• Direct, close collaboration with the CEO and Lightworks leadership team 

• A front-row seat to how a fast-growing, global consulting firm operates and scales 

• Hybrid flexibility based out of our Toronto office 

HOW TO APPLY

Explore this role or apply directly at light.works/careers