Legal Administrative Assistant
- Vancouver, BC, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
About Lime Law
Lime Law Corporation is a boutique law firm serving clients across the Lower Mainland in real estate, private mortgage lending, corporate and commercial work, and estate planning. We run a modern, paperless practice built on Clio and other legal tech, and we serve a large Persian-speaking client base. We also give back: we take on pro bono files, offer reduced rates to nonprofits and people who need the help, and put in volunteer hours in the community. We’re moving into a new office in North Vancouver, and we’re looking for someone to grow with us.
The role
This is a full-time, on-site position in North Vancouver. You’ll be the person who keeps the office running and keeps our clients informed. Day to day, you will:
- Answer and return phone calls and emails, in English and Farsi
- Follow up with clients to collect documents, confirm appointments, and keep files moving
- Follow up with opposing parties, opposing counsel, lenders, realtors, and other offices on outstanding items
- Sort, scan, label, and file documents so everything lives where it should
- Keep the calendar, deadlines, and task lists organized
- Do bank runs, courier drop-offs, and other errands
- Help with billing and data entry in Clio
- Spot ways to make the office run better and speak up about them
What we need
- Fluent, polished English and Farsi - written and spoken. This is mandatory. Most of our clients speak Farsi, and every letter, email, and phone call represents the firm.
- Strong organizational skills and a sharp eye for detail
- A friendly, professional phone manner and the persistence to follow up until something gets done
- Comfort with office software (Microsoft Office, Google Workspace, Adobe) and a willingness to learn new tools
- Discretion with confidential information
- Reliability, and the ability to walk to banks
Nice to have
- Experience with Clio - a big plus
- Prior experience in a law office, notary office, or real estate or mortgage brokerage
- A legal assistant or paralegal certificate or diploma
- Familiarity with basic legal terminology or BC conveyancing
More about this job
Responsibilities
Manage office communications in English and Farsi, follow up with clients and external parties, and keep documents, calendars, deadlines, and task lists organized. Support billing and data entry in Clio, handle errands, and identify ways to improve office operations.
Requirements
Fluent, polished spoken and written English and Farsi are mandatory, along with strong organizational skills, attention to detail, a professional phone manner, persistence, discretion, and reliability. Candidates should be comfortable with Microsoft Office, Google Workspace, and Adobe; Clio experience, legal or real estate office experience, relevant education, and familiarity with legal terminology or BC conveyancing are advantageous.
Skills
- English-Farsi Bilingual Communication
- Client Follow-Up
- Document Management
- Calendar and Deadline Management
- Organization
- Attention to Detail
- Professional Phone Etiquette
- Persistence
- Microsoft Office
- Google Workspace
- Adobe
- Clio
- Data Entry
- Confidentiality
- Reliability
- Basic Legal Terminology
Visa sponsorship
Not detected in the job text
Categories
- Legal
- Administrative
- Customer Service & Support
Keywords
- Law Practice
- Legal Administration
- English
- Farsi
- Client Communication
- Client Follow-Up
- Document Collection
- Document Management
- File Management
- Calendar Management
- Deadline Tracking
- Task Lists
- Billing
- Data Entry
- Clio
- Microsoft Office
- Google Workspace
- Adobe
- Confidential Information
- Legal Terminology
- BC Conveyancing
- Real Estate
- Private Mortgage Lending
- Corporate and Commercial Law
- Estate Planning
- Opposing Counsel
- Lenders
- Realtors
- Paperless Practice