Document Management Specialist

Company Description Limmi Global Inc. simplifies the application process for European citizenship, visas, and residence permits for individuals in North America, Australia, and New Zealand, making it more accessible and efficient. The company focuses on making legal services more organized, and transparent for people across different regions and backgrounds. By combining technology with a strong commitment to reliability, Limmi Global Inc. aims to streamline how legal information and documents are shared and managed. Team members have the opportunity to contribute to a mission-driven environment that supports both legal experts and individuals seeking trustworthy guidance.

Role Description This role is responsible for organizing, maintaining, and overseeing digital and physical document repositories that support the platform’s legal and client-facing operations. Day-to-day tasks include classifying and indexing documents, ensuring accurate records management, monitoring document lifecycle processes, and maintaining data integrity across systems. The primary responsibility is to plan, coordinate and retrieve Immigration-related legal documents and clients’ vital records (such as birth, marriages or deaths certificates, etc.) from a variety of external sources due to citizenship requirements or requests received from clients, and to prepare detailed document packages or sets of application documents

The Document Management Specialist will coordinate with legal professionals and internal teams to collect, update, and audit documentation, while implementing best practices for version control, access permissions, and compliance with relevant standards. Reporting to the Manager of Documents Management Department, the Document Specialist follows internal processes to work with all required legal paperwork (notarizations, authentications/apostilles, etc.) along with a thorough understanding of the company processes and privacy policies.

Qualifications

• Candidates should possess Records Management skills to organize, retrieve information efficiently, maintain accurate, compliant, and up-to-date records throughout their lifecycle.
• Candidates should possess Analytical Skills to review documentation, identify inconsistencies, and improve processes based on data and feedback.
• Candidates should possess Communication skills to collaborate effectively with internal and external stakeholders.
• Experience with document management systems, cloud-based storage platforms, and basic data security practices is beneficial.
• Strong attention to detail, time management, and organizational skills are important for succeeding in this role.
• Prior experience in a legal, compliance, or professional services environment is an advantage.
• An associate or bachelor’s degree in information management, business, legal studies, or a related field is preferred but not required.
• Attention to detail, critical thinking, and problem-solving skills are essential for this position's success.

Requirements:

• Available to work 9 am to 5 pm EST, between Monday and Friday. This position is required 3 days per week.
• Availability to work onsite in Toronto to submit or retrieve documents 

We offer CAN hourly salary and a diverse workplace with numerous opportunities for professional growth. Full training is provided.