Office & administration jobs in Canada

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Added 7 days ago
DG
Logistics Admin Assistant
DeVry Greenhouses
Chilliwack, BC
- Full-time
Experience in logistics administration, transportation coordination, or office administration is considered an asset.
Added 7 days ago
Operations Supervisor
Tenaris
Sault Ste. Marie, ON
Added 7 days ago
KB
Executive Assistant
Kent Building Supplies
Saint John, NB
- Full-time
…and ensure efficient executive operations. Based at our Head Office in Saint John, New Brunswick, this role supports executive leaders through effective calendar management, meeting…
Added 7 days ago
LI
Contract Administrator
LJB Inc.
Markham, ON
- Contract
10–15 years’ experience in municipal infrastructure construction contract administration, with an emphasis on water and wastewater infrastructure, trenchless construction, and…
Added 7 days ago
SA
Office Assistant – Outpatient Addictions Program – Temporary Full Time
Sault Area Hospital
Sault Ste. Marie, ON
- Full-time
Certificate in Health Office Administration or Diploma in Office Administration or equivalent education and/or experience
Added 7 days ago
BG
Human Resources Administrative Assistant
BC General Employees' Union (BCGEU)
Burnaby, BC
- Full-time
Hours of work are 40 hours, five days per week
Added 7 days ago
DM
Office Coordinator (12 Month Contract)
Disability Management Institute
Surrey, BC
- Contract
We are currently looking for an Office Coordinator to join our team in Surrey, BC on a 12-month contract. In this role, you’ll oversee the day-to-day functioning of the DMI Administration…
Added 7 days ago
TW
Administrative Assistant, Enrolment Operation
Trinity Western University
Langley (District), BC · Langley, BC
- $42,000 to $45,000 CAD / year
- Full-time
Education : Post-secondary degree or diploma in business, administration or a related field.
Added 7 days ago
MU
Office Assistant A (Manager/Librarian - McGill Symphony Orchestra)
McGill University
Vancouver, BC · Strathcona Music
- Part-time
Department of Music Performance, Ensemble Resource Office
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UO
Administrative Assistant, Surgery
University of Calgary
Calgary, AB
- Full-time
…and quality improvement project(s) as carried out within the Office of Surgical research (OSR) and Office of Surgical Quality (OSQ) within the Department of…
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P&
Superviseur des opérations / Operations Supervisor
Pratt & Whitney
Longueuil, QC
- Full-time
Le poste est à temps plein, du lundi au vendredi, sur le quart de jour, à Longueuil, et s’effectue exclusivement en présentiel · Superviser le changement de quart de travail;
Added 7 days ago
EG
Administrative Assistant
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Regina, SK
- Full-time
Prepare and make reports for accounting, operations and administration
Added 7 days ago
N(
Strategic Procurement Specialist
NAIT (Northern Alberta Institute of Technology)
AB · Edmonton, AB
- Full-time
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S
Executive Assistant, Credit
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Toronto, ON
- Full-time
Availability to work in the office four days per week
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TF
Office Manager, Underwriting and Client Satisfaction
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Toronto, ON
- Full-time
…within the investment and insurance industry to find their next Office Manager, Underwriting and Client…
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Unit Clerk
HealthCareersInSask.ca
Kamsack, SK
- Full-time
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Mississauga, ON
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Office Assistant A (Manager/Librarian - Schulich Singers)
McGill University
Vancouver, BC · Strathcona Music
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Department of Music Performance, Ensemble Resource Office
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Prince George, BC
- Full-time
Added 7 days ago
B
Executive Assistant
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Toronto, ON
- Full-time
To qualify, candidates must have/be:
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BC
Microsoft Dynamics 365 F&O Asset Management Consultant
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We support your achievement of personal goals outside of the office and making an impact on your community.
Added 7 days ago
BA
Executive Assistant
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Toronto, ON · Brookfield Place
- Full-time
To qualify, candidates must have/be:
Added 7 days ago
B
Executive Assistant
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Vancouver, BC
- Full-time
You have three + years of working experience in an executive assistant role or similar role; an Office Administration diploma or other relevant education is an asset
Added 7 days ago
GF
Office Manager
Greenstone Financial Services Canada
Toronto, ON · North York, ON
- $50,000 to $60,000 CAD / year
- Full-time
This is a full-time, on-site position requiring five days per week in the office
Added 7 days ago
BM
Junior Media Buyer - Meta & Google PPC
Banch Marketing
Vancouver, BC
- Full-time

Contract Administrator

Markham, ON, Canada

Annual Compensation: $110,000 - $135,000 based upon experience, certifications, and regional market standards. · Contract

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Job details

Pay: Annual Compensation: $110,000 - $135,000 based upon experience, certifications, and regional market standards.
Job type: Contract
Apply by: Dec 2, 2026
Posting language: English
Posted: Nov 2, 2026

Original job description

Brief Description

As a growing, forward-thinking firm, LJB Canada, Inc., is expanding our impact across the country by delivering innovative, community-focused engineering solutions. Founded in 1966, we specialize in civil and structural engineering, with additional expertise in geospatial, safety, and environmental services. Our broad technical capabilities and diverse client base have allowed us to deliver successful projects in all 50 states and several countries.

Within our Underground Services Practice, we are seeking a Contract Administrator in Toronto, Ontario with 5-10 years of experience in infrastructure construction. The Contract Administrator will work in coordination with the project manager, contractors, municipal representatives, and construction inspection personnel, the Contract Administrator will be responsible for ensuring construction contracts are administered in accordance with contract documents, technical specifications, applicable standards, and project requirements.

Annual Compensation: $110,000 - $135,000 based upon experience, certifications, and regional market standards.

Benefit Information: Here

Contract Administration

SENIOR PROJECT MANAGER ESSENTIAL FUNCTIONS:

Administer municipal infrastructure construction contracts from award through substantial performance and final completion.
Interpret and administer contract documents, specifications, drawings, and applicable municipal standards.
Review and process contractor progress payments, payment certificates, invoices, and supporting documentation.
Evaluate and document change orders, claims, and contract amendments.
Review requests for information (RFIs), shop drawings, technical submissions, and proposed construction methods.
Monitor contractor compliance with contractual requirements and established project schedules.
Maintain accurate records of contract correspondence, meeting minutes, decisions, and project documentation.
Coordinate contract closeout, including deficiency resolution, final documentation, warranties, and acceptance requirements.
Schedule, manage, and facilitate construction meetings.

Construction Coordination And Oversight

Coordinate construction activities with the project manager, site inspector, contractor, and other stakeholders.
Participate in pre-construction meetings, progress meetings, and site reviews.
Monitor construction progress and identify potential schedule, budget, quality, or contractual concerns.
Provide guidance and direction to inspection personnel regarding contract requirements and documentation.
Review daily inspection reports, progress documentation, quantity measurements, and deficiency logs.
Coordinate resolution of construction issues and escalate significant technical or contractual matters to the project manager.
Monitor contractor adherence to approved plans, specifications, and applicable health & safety requirements.

New Trenchless Technology And Rehabilitation

Demonstrate working knowledge of including cured-in-place pipe (CIPP), spiral wound pipe, fiberglass-reinforced pipe (FRP), geopolymer lining, structural lining, slip lining, spray in place pipe (SIPP), primus lining and other applicable rehabilitation methods as well as micro tunnelling (MTBM), horizontal directional drilling, pipe ramming, jack and bore, guided auger boring, drill and blast, and hand mining.
Review contractor submissions, material certifications, installation procedures, and testing documentation.
Coordinate inspection and acceptance requirements for sewer rehabilitation, including CCTV inspections, curing documentation, thickness verification, and testing.
Administer watermain rehabilitation contracts, including pressure pipe rehabilitation, testing, disinfection, and commissioning.
Evaluate construction documentation and test results for compliance with contract specifications.
Identify deficiencies and coordinate corrective actions with contractors and project stakeholders.

Client And Project Coordination

Maintain effective working relationships with municipal clients, contractors, consultants, and internal project teams.
Participate in client meetings and provide regular updates on construction progress, contract status, and outstanding issues.
Assist the project manager with project reporting, financial tracking, schedule monitoring, and risk management.
Support preparation of construction-related proposals, cost estimates, and project documentation.
Other duties as assigned.

Required Qualifications

SENIOR PROJECT MANAGER ESSENTIAL CREDENTIALS:

Diploma in Civil Engineering Technology or equivalent combination of education and relevant construction experience.
Professional Engineer (P.Eng.) licensed in Ontario or Certified Engineering Technologist (C.E.T.) designation.
10–15 years’ experience in municipal infrastructure construction contract administration, with an emphasis on water and wastewater infrastructure, trenchless construction, and rehabilitation projects.
Class G driver’s license.

Preferred Qualifications

PMP certification.
Experience working with GTA municipalities.

Core Skills

Strong written and verbal communication, organizational, and problem-solving skills.
Ability to manage competing priorities and coordinate multiple project stakeholders.

LJB Inc. is an equal opportunity employer and prohibits discrimination and harassment of any kind. We are committed to creating a diverse and inclusive workplace where all employees are valued, respected, and have the opportunity to succeed. Employment decisions are based on qualifications, merit, and business needs, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, genetic information, marital status, or any other protected status under applicable law. If you are a self-starting individual who wishes to join an established team that believes in excellence in the workplace, this opportunity is for you.

Recruiters or staffing agencies: LJB does not accept unsolicited resumes from recruitment agencies. Any resume submitted without a signed agreement will be considered the property of LJB, and no fees will be paid. Please direct all communications to the HR team.

Keywords: Construction Administrator, Construction Admin

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More about this job

Responsibilities

Administer municipal infrastructure construction contracts from award through closeout, including payment reviews, changes and claims, contractor submissions, compliance monitoring, and project records. Coordinate construction activities with clients, contractors, project managers, and inspection personnel, with particular focus on trenchless, sewer, and watermain rehabilitation work.

Requirements

The posting requires a diploma in Civil Engineering Technology or equivalent education and relevant construction experience, plus an Ontario P.Eng. or C.E.T. designation and a Class G driver's license. It specifies 10–15 years of municipal infrastructure contract administration experience, especially in water and wastewater, trenchless construction, and rehabilitation; PMP certification and GTA municipal experience are preferred.

Skills

Contract Administration
Municipal Infrastructure Construction
Progress Payment Processing
Change Order Evaluation
Construction Coordination
Schedule Monitoring
Project Documentation
Contract Closeout
Trenchless Construction
Sewer Rehabilitation
Watermain Rehabilitation
Construction Inspection
Stakeholder Coordination
Risk Management
Written and Verbal Communication

Visa sponsorship

Not detected in the job text

Keywords

Municipal Infrastructure
Contract Administration
Civil Engineering Technology
P.Eng.
C.E.T.
PMP
Water and Wastewater Infrastructure
Trenchless Construction
Cured-in-Place Pipe (CIPP)
Spiral Wound Pipe
Fiberglass-Reinforced Pipe (FRP)
Geopolymer Lining
Slip Lining
Spray-in-Place Pipe (SIPP)
Microtunnelling
Horizontal Directional Drilling
Pipe Ramming
Jack and Bore
Guided Auger Boring
CCTV Inspections
Pressure Pipe Rehabilitation
Construction Contracts
Change Orders
Requests for Information (RFIs)
Shop Drawings
Progress Payments
Contract Closeout
Construction Inspection
Health and Safety
GTA Municipalities

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