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Added 7 mins ago
SM
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SM
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Added 8 mins ago
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Added 19 mins ago
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Pharmacy Assistant, Hourly Part Time Flexible Shifts Greenlight Requisition
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Added 19 mins ago
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LMSCL

HR Assistant - Temporary Full Time (1 Year -Maternity Leave Coverage)

Vancouver, BC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 18, 2026
Experience: Minimum 1 year of administrative or coordination experience, ideally in a confidential or client-service environment
Working hours: 40 hours per week
Posting language: English
Posted: Oct 19, 2026

Original job description

Job Title: HR Assistant

Job Overview

LMSCL is a pioneer non-for-profit organization in the lower mainland who provides planned and emergency residential and community integration services to children, youth and adults. We serve, permanent, respite, and day program individuals with mental and physical health needs. We are a big organization with several homes located all over the Greater Vancouver area. Our frontline staff are unionized and administrative employees are non-unionized. More details are available at https://lmscl.org.

We are seeking a highly organized and detail-oriented HR Assistant to support the smooth execution of administrative and operational tasks within the Human Resources department. This role focuses on maintaining HR systems, coordinating internal processes, and ensuring accurate documentation and communication across the organization. The position is ideal for someone who excels in structured, process-driven work and enjoys keeping things running efficiently behind the scenes.

Key Responsibilities:

HR Process Coordination:

Schedule meetings and appointments for the HR Manager, and assist with day-to-day task coordination
Communicating with management and receiving pre-investigation reports
Inviting involved parties to investigations
Moderating investigation meetings
Taking notes, summarizing the meetings
Preparing the initial draft of investigation outcome/discipline
Setting up and inviting members of the Health and Safety committee in case of staff injury, moderating the meeting, and creating notes, etc.
Liaising between scheduling team, HR, services Management, etc. regarding Gradual return to Work Plan, any WorkSafe BC demands, and investigation outcomes
Moderating all WorkSafe BC related inquiries and responses.
Moderating staff and CM performance evaluations and sending them reminders and follow-ups
Documenting the signed performance forms in Payworks
Preparing and submitting all LMIA/LMIA exempt cases to IRCC and communicating and collaborating with staff consultants and lawyers.
Support employee onboarding by receiving and organizing necessary documentation, checklists, and system updates as necessary
Post job openings, track applications, and coordinate interviews and hiring steps, as necessary
Assist in laying off employees as necessary
Assist with employee offboarding, terminations, and exit documentation as necessary
Maintain updated HR templates, forms, and standard operating procedures
Organize and maintain employee files, including credentials, background checks, and leave records if requested
Track and file vacation, sick leave, special leave, and maternity leave requests if requested
Update internal systems and platforms (e.g., Bitrix24, Google Workspace Spreadsheets, and Payworks) with HR-related data and documents as necessary
Prepare letters and documents such as certificates of employment, job offers, and job descriptions as necessary
Act as a communication link between the HR department and employees regarding operational updates and announcements
Record meeting notes, messages, and reminders to support HR workflow
Collect, organize, and analyze basic HR data such as turnover rates and hiring statistics; record-keeping if requested
Follow up on expiring permits, licenses, and certificates such as work and study permits as necessary
Organizes training records if requested
Scan personnel records and places them on employees' personnel records on Payworks if requested
Screen resumes as necessary
Assist in orienting new staff as necessary
Take phone calls and direct them to the proper channel in the office
Support the updating and formatting of internal templates, forms, and reports
Assist with troubleshooting scheduling or documentation issues in coordination with the HR Manager if requested
Perform other administrative tasks as assigned to support HR operations

Qualifications

Education and Experience:

Diploma or higher education in business administration, HR, or a related field is an asset
Minimum 1 year of administrative or coordination experience, ideally in a confidential or client-service environment
Experience in social services, nonprofit, or HR administration is an asset

Skills and Competencies:

Strong organizational skills and attention to detail
Excellent written and verbal communication
High level of discretion and professionalism with confidential information
Proficient in Microsoft Office, Google Workspace (Docs, Sheets), and Adobe Pro
Comfortable navigating internal platforms and databases
Ability to multitask and follow structured processes independently and as part of a team

Pay Rate:

Rate is $27.81 per hour

Probation:

Probation is 3 months (any leave will increase the probation time).

Probationary period can be extended up to another 3 months if the length is considered being insufficient to confirm staff's suitability for the position

Benefits:

Competitive health benefits. Will be provided after successfully passing the probationary period (3 months). Includes:

Extended Health
Dental Care
Vision Care
Long-Term Disability
Life Insurance
RRSP (1.5% of salary-no matching is required)
Work Schedule

40 hours per week (Full-time), Mon-Fri

Employment Details:

This is a one-year contractual position covering maternity leave
Potential for extension based on performance and organizational requirements

Other Information:

This position is non-union
We don't accept international students for this position
Candidates should be available to start mid-November

Job Type: Temporary Full-time

Experience:

Administrative and clerical: 2 years (preferred)

HR assistant in Canada: 1 year (required)

Language:

English fluency (both verbal and written) (required)

Work Location: In person

Apply About employer

More about this job

Responsibilities

Coordinate HR processes, including investigations, health and safety meetings, performance evaluations, recruitment, onboarding, offboarding, and work permit submissions. Maintain employee records, HR systems, templates, and communications while supporting HR data tracking and day-to-day administrative operations.

Requirements

The role requires at least one year of HR assistant experience in Canada and fluency in written and spoken English; two years of administrative or clerical experience is preferred. A diploma or higher education in business administration, human resources, or a related field is an asset, along with strong organizational, communication, confidentiality, and software skills.

Skills

Human Resources Administration
Organization
Attention To Detail
Written Communication
Verbal Communication
Confidentiality
Discretion
Microsoft Office
Google Workspace
Adobe Pro
HR Systems Administration
Recruitment Coordination
Employee Onboarding
Employee Offboarding
Record-Keeping
Data Analysis

Benefits

Extended Health
Dental Care
Vision Care
Long-Term Disability
Life Insurance
RRSP

Visa sponsorship

Not detected in the job text

Keywords

Human Resources
HR Administration
Employee Relations
Workplace Investigations
Disciplinary Documentation
Health And Safety Committee
WorkSafeBC
Gradual Return To Work
LMIA
IRCC
Recruitment
Resume Screening
Interview Coordination
Employee Onboarding
Employee Offboarding
Performance Evaluations
Employee Records
Work Permits
Training Records
HR Data
Payworks
Bitrix24
Google Workspace
Microsoft Office
Adobe Pro
Nonprofit Organization

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