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Added 2 mins ago
H
Senior Talent Partner
Haystack
Canada
- $120,000 to $155,000 CAD / year
- Full-time
We're hiring for a Senior Talent Partner to drive full-cycle recruiting and own high-impact searches end-to-end across both technical and business functions. This role involves partnering…
Added 2 mins ago
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IICS Integration Developer
Wipro
Toronto, ON
- Full-time
Collaboration: Partner with cross-functional data teams and business analysts to translate requirements into technical solutions.
Added 2 mins ago
PS
Executive Assistant to Chief Executive Officer
Professional Staffing
Mississauga, ON
- $80,000 to $90,000 CAD / year
- Full-time
…organized, proactive individual who can operate as a trusted partner to senior…
Added 2 mins ago
BR
Senior Project Manager, ERP
Brookfield Renewable
Gatineau, QC
- Full-time
…coordinating business, technology, finance, operations, and external partner…
Added 2 mins ago
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Project Manager
Dexian
Toronto, ON · Greater Toronto Area, Canada
- Contract
· Partner with L&D Centres of Excellence (CoEs) and business stakeholders to translate business requirements into effective learning solutions.
Added 2 mins ago
WS
Guest Room Controls & Hospitality Technology Sales Specialist
Weston Security Systems
Toronto, ON · Greater Toronto Area, Canada
- Full-time
As a channel partner for Honeywell INNCOM guest room control and energy management solutions and Onity electronic locking solutions, we help hotels improve guest comfort, reduce unnecessary…
Added 2 mins ago
Marketing Tech Solutions Partner (Project Manager/Customer Success)
Human Resources Department - NRT Technology Corp.
Toronto, ON
Reporting to the VP, Marketing Technology Solutions, the Marketing Tech Solutions Partner’s primary mandate is to manage all customer initiatives the incumbent’s focus will be customer…
Added 2 mins ago
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(CAN) Digital Fulfillment Team Lead
Walmart
Smiths Falls, ON
- Full-time
10. Partner with Coach/People Lead to facilitate performance management and growth conversations for Associates. Supports recruiting and hiring new associates.
Added 2 mins ago
LC
Analyst, Supply Chain Replenishment - 18 Month Contract
Loblaw Companies Limited
Toronto, ON
- Full-time
Partner with internal and external teams, including Distribution Centre (DC) operations, to coordinate goods flow and resolve inbound/outbound issues.
Added 2 mins ago
LC
Analyst, Supply Chain Replenishment, Logistics
Loblaw Companies Limited
Toronto, ON
- Full-time
Partner with internal and external teams, including Distribution Centre (DC) operations, to coordinate goods flow and resolve inbound/outbound issues.
Added 2 mins ago
Service Admin Manager, Western Canada
Levitt-Safety
Calgary, AB · Edmonton, AB · Port Coquitlam, BC · Vancouver, BC · Winnipeg, MB · Regina, SK · Saskatoon, SK
As Canada's trusted safety partner since 1935, we work alongside customers coast to coast to help ensure people return home safely at the end of every shift.
Added 2 mins ago
DI
Specialist, Communication (12 Months Contract)
Definity Insurance Company
Toronto, ON
- Full-time
Partner with assigned business units to assess communication needs, understand business priorities, and identify opportunities to engage employees
Added 2 mins ago
TG
Application Security Engineer
TMX Group
Toronto, ON
- $105,000 to $115,000 CAD / year
- Full-time
Partner with development and DevOps teams to architect and automate security tests and guardrails into continuous integration/continuous deployment (CI/CD) pipelines.
Added 2 mins ago
IO
Associate Procurement Specialist, Contracts
Irving Oil
Saint John, NB
- Full-time
Partner with stakeholders to understand business requirements, priorities, and market dynamics
Added 17 mins ago
PH
Nurse, Clinical Informatics Specialist - BC Cancer - Provincial
Provincial Health Services Authority
BC · British Columbia, Canada
- Full-time
Liaise with the Digital Health department, organizational programs/departments and partner affiliates as the role and informatics specialty specific expert and resource on system wide…
Added 17 mins ago
ET
Coordonnateur(trice) logistique / Logistics Coordinator
Energy Transportation Group
Montreal, QC
- Full-time
Added 17 mins ago
BA
Senior Business Analyst
Bereavement Authority of Ontario
Toronto, ON
- Full-time
Partner with business areas to understand strategic objectives, operational challenges and opportunities for improvement.
Added 32 mins ago
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Senior Financial Analyst
Haystack
Canada
- $81,600 to $105,600 CAD / year
- Full-time
This employer is seeking a Senior Financial Analyst to partner with the engineering and R&D organization on financial planning, reporting, and cost optimization initiatives. The role…
Added 32 mins ago
H
Talent Acquisition Associate
Haystack
Canada
- Full-time
Partner with recruiters, hiring managers, and internal stakeholders to ensure smooth hiring timelines and consistent policy application
Added 32 mins ago
H
Customer Success Manager
Haystack
Canada
- Full-time
Partner with sales, product, marketing, and support teams to align on strategies that drive customer satisfaction and retention
Added 32 mins ago
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On-Site Event Coordinator
Techo-Bloc
Longueuil, QC · Saint-Hubert, QC
- Contract
Venue and partner relations: Be the go-to contact for venue staff, suppliers, Techo-Bloc reps and partners, and make sure everyone has what they need
Added 32 mins ago
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Executive Coordinator & Business Analyst
Lockton
Toronto, ON · Greater Toronto Area, Canada
- $70,000 to $100,000 CAD / year
- Full-time
…leadership or executive management while serving as a trusted partner to senior…
Added 32 mins ago
RH
Senior Service Designer
Robert Half
Toronto, ON
- Contract
Partner with senior stakeholders to define problems, shape project direction, and influence strategic decisions.
Added 32 mins ago
RH
Controller
Robert Half
Richmond Hill, ON
- $130,000 to $150,000 CAD / year
- Full-time
…treasury management, and internal controls. This individual will partner closely with operations, construction, development, and executive leadership to ensure accurate financial reporting…
Added 32 mins ago
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Business Development Manager - Toronto
Digicast
Toronto, ON
- Full-time
…relationships in the GTA, and positioning Digicast as the premier partner for corporate events, hybrid experiences, and studio…

Lockton

Executive Coordinator & Business Analyst

Toronto, ON, Canada
Greater Toronto Area, Canada, Canada

$70,000 to $100,000 CAD / year · Full-time

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Job details

Pay: $70,000 to $100,000 CAD / year
Job type: Full-time
Apply by: Dec 6, 2026
Experience: Approximately 2-5 years of experience in executive support, business operations, consulting, project coordination, finance, analytics or a comparable professional environment.
Posting language: English
Posted: Nov 6, 2026

Original job description

This role can be based in Toronto or Montreal.

Job Summary

The Executive Coordinator & Business Analyst provides executive, operational and analytical support to senior leaders. The role combines core executive-support responsibilities, including calendar management, meeting preparation, travel coordination, expense management and correspondence, with opportunities to contribute to business analysis, reporting, strategic projects and operational initiatives.

The ideal candidate is highly organized, intellectually curious, practical and eager to develop a broader understanding of the business. This role offers direct exposure to executive leadership and increasing responsibility as capabilities develop. It is well suited to an ambitious professional who wants to build a long-term career in business operations, strategy, project leadership or executive management while serving as a trusted partner to senior leaders.

Responsibilities:

Executive Support & Administration

Manage complex executive calendars, appointments and meeting schedules, using sound judgement to prioritize requests based on urgency and business needs.
Proactively prepare leaders for meetings by coordinating agendas, briefing materials, supporting documents, logistics and required follow-up.
Coordinate domestic and international travel arrangements, itineraries, accommodations and related logistics.
Prepare, process and track expense reports, ensuring accuracy, timely submission and adherence to company policies.
Monitor and assist with correspondence and communications, identifying items requiring immediate attention and initiating appropriate follow-up.
Draft, prepare and edit professional correspondence, reports, presentations, spreadsheets and other executive-level materials.
Maintain organized files, records and correspondence while protecting confidential client and company information.
Provide a professional, polished and welcoming experience for clients, colleagues and external stakeholders.

Business Analysis & Executive Reporting

Gather, analyze and synthesize business information to support executive decision-making.
Prepare concise executive summaries, briefing notes, presentations, reports and dashboards using business data and key performance indicators.
Conduct market, competitor, industry and prospective-organization research to support planning and growth priorities.
Track operational, financial and growth initiatives, highlighting progress, dependencies, risks and decisions required.
Use Excel and other Microsoft tools to organize data, identify trends and translate findings into clear, actionable insights.
Use AI-enabled tools thoughtfully and responsibly to improve research, analysis, reporting, document preparation and day-to-day efficiency.
Support the preparation and maintenance of business, production and management reports as required.

Strategic Projects & Operational Coordination

Support strategic initiatives, operational improvement projects and business-planning activities led by senior leadership.
Coordinate cross-functional projects involving operations, finance, people, client service, business development and other teams.
Maintain project plans, action logs and decision records; follow up with owners to support timely completion of commitments.
Capture meeting decisions and action items, prepare follow-up materials and help maintain momentum across key priorities.
Identify opportunities to improve processes, reporting, workflow efficiency and organizational effectiveness.
Create practical tools, templates and automations that reduce manual effort, improve consistency and allow the role to evolve as the business grows.
Bring forward creative ideas and test better ways of working within appropriate risk, privacy and governance expectations.
Serve as a liaison between senior leaders and internal and external stakeholders, facilitating clear communication and timely follow-through.

Meeting, Event & Stakeholder Coordination

Coordinate leadership meetings, conferences, team sessions, business visits and events, including rooms, technology, hospitality and materials.
Attend meetings as required, capture clear notes, decisions and action items, and distribute relevant documentation.
Support logistics for leadership sessions, team off-sites and other priority business activities.

Requirements:

Bachelor's degree in Business Administration, Commerce, Finance, Economics, Data Analytics or a related discipline preferred, or an equivalent combination of education and relevant experience.
Approximately 2-5 years of experience in executive support, business operations, consulting, project coordination, finance, analytics or a comparable professional environment.
Advanced proficiency with Microsoft Outlook, Excel, PowerPoint and Word; experience with CRM, reporting or visualization tools is an asset.
Familiarity with Microsoft Copilot or comparable AI tools, including an understanding of responsible use, is an asset.
Experience preparing presentations, business reports, analysis and executive-level communications.
Strong analytical and problem-solving capabilities, with the ability to organize, interpret and synthesize information into actionable insights.
Exceptional organizational and time-management skills, with the ability to manage calendars, expenses and administrative details while contributing to broader initiatives.
Excellent written, verbal and interpersonal communication skills, with strong attention to accuracy, grammar and presentation.
Sound professional judgement, discretion and the ability to appropriately manage confidential client and company information.
Ability to work effectively in a fast-paced, entrepreneurial environment, manage competing priorities and adjust quickly as business needs evolve.
Ability to work outside normal business hours and travel when business requirements necessitate it.

Preferred Attributes

Ambitious, highly motivated and interested in building a long-term career within a growing organization.
Views excellent executive support as an important platform for understanding and contributing to the broader business.
Naturally curious and eager to understand how the business operates, serves clients and grows.
Takes ownership, anticipates needs and follows through without requiring significant direction.
Applies sound judgement and common sense to practical day-to-day decisions.
Presents themselves and their work in a polished, professional and audience-appropriate manner.
Comfortable working directly with senior executives and contributing thoughtfully to business discussions.
Enjoys solving problems, improving processes and finding more effective ways of working.
Comfortable experimenting with new tools, including AI, and turning ideas into practical efficiency improvements.
Demonstrates humility and a willingness to manage essential administrative details alongside analytical and project responsibilities.

Artificial intelligence (AI) tools may be used in the process to screen, assess, or select applicants for a position but all final decisions and determinations are made exclusively by authorized human personnel.

This job posting is an advertisement for an existing vacancy.

Equal Opportunity Employer

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More about this job

Responsibilities

Provide senior leaders with executive, administrative, analytical, and reporting support, including calendar and travel coordination, meeting preparation, expenses, correspondence, and business insights. Coordinate strategic and operational projects, meetings, events, and stakeholder follow-up while identifying opportunities to improve processes and efficiency.

Requirements

A bachelor's degree in a relevant discipline is preferred, along with approximately 2–5 years of experience in executive support, business operations, project coordination, finance, analytics, or a comparable environment. Candidates should have advanced Microsoft Office skills, strong analytical and communication abilities, excellent organization and judgment, and the discretion to handle confidential information.

Skills

Executive Support
Calendar Management
Business Analysis
Executive Reporting
Microsoft Excel
Microsoft Outlook
Microsoft PowerPoint
Microsoft Word
Data Analysis
Project Coordination
Strategic Planning
Expense Management
Travel Coordination
Market Research
Stakeholder Communication
Process Improvement

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Outlook
Microsoft Excel
Microsoft PowerPoint
Microsoft Word
Microsoft Copilot
Artificial Intelligence
CRM
Reporting Tools
Visualization Tools
Business Analysis
Executive Reporting
Key Performance Indicators
Market Research
Competitor Research
Industry Research
Financial Reporting
Project Coordination
Strategic Initiatives
Business Planning
Operational Improvement
Expense Reports
Calendar Management
Travel Coordination
Meeting Preparation
Action Logs
Decision Records
Process Improvement
Workflow Efficiency
Data Analysis
Confidential Information

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