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Added 4 mins ago
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Senior Business Analyst
Bereavement Authority of Ontario
Toronto, ON
- Full-time
The Senior Business Analyst is responsible for improving the systems and business processes that support the BAO’s regulatory work. Working across the organization and closely with IT, this…
Added 18 mins ago
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Senior Project Manager (13992)Senior Project Manager (13992)Senior Project Manager (13992)Senior Project Manager (13992)Senior Project Manager (13992)
Toronto Transit Commission (TTC)
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Reporting to the Head, Renewable Energy Programs, the Senior Project Manager will provide strategic leadership across multidisciplinary teams and oversee complex, multi-year capital…
Added 18 mins ago
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Executive Coordinator & Business Analyst
Lockton
Toronto, ON · Greater Toronto Area, Canada
- $70,000 to $100,000 CAD / year
- Full-time
The Executive Coordinator & Business Analyst provides executive, operational and analytical support to senior leaders. The role combines core executive-support responsibilities, including…
Added 18 mins ago
PC
Business Developer
Powerhouse Controls Ltd
Cambridge, ON
- Full-time
The Business Developer is a senior growth driver within DTG, accountable for expanding our reach, advancing our pipeline, and helping shape the future of how industrial automation is sold…
Added 34 mins ago
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Business Development Representative – Summer Student (May–August 2027)
Info-Tech Research Group
London, ON
- Full-time
Schedule sales presentations for Senior Account Executives
Added 34 mins ago
IR
Business Development Representative – Summer Student (May–August 2027)
Info-Tech Research Group
Toronto, ON
- Full-time
Schedule sales presentations for Senior Account Executives
Added 49 mins ago
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Senior Structural Engineer
Humankind Global Recruitment
Bedford, NS
- Full-time
We have partnered with DesignPoint who are seeking an experienced Senior Structural Engineer to join their team in Bedford, Nova Scotia. The successful candidate will have opportunities to…
Added 49 mins ago
Strategy & Operations, Senior Manager
Clutch Technologies Inc.
Toronto, ON
Added 49 mins ago
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Senior Plant 3D Administrator
Wood
Calgary, AB
- Full-time
Wood is recruiting for a Senior Plant 3D Administrator to join its Projects business in Calgary, Alberta, supporting digital engineering and project delivery through Plant 3D…
Added 1 hour ago
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Senior Group Director, People Operations
Worley
Calgary, AB · Edmonton, AB
- Full-time
Advise the Group Executive President, MPP, project executives and senior leaders on critical workforce, talent and organisation decisions
Added 1 hour ago
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Senior Software Engineer
CARFAX
London, ON
- $93,000 to $139,000 CAD / year
- Full-time
Join Team CARFAX as a Senior Software Engineer
Added 1 hour ago
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Accenture Construct - Director – Engineering (Track)
Accenture
Toronto, ON
- Full-time
Provide senior oversight of track-related technical risks, engineering variances, technical reviews and contractor and consultant submissions. Lead, mentor and develop the Track Engineering…
Added 1 hour ago
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Senior IT Infrastructure Administrator, DevOps
Confluence
Montreal, QC
- Full-time
We are looking for a Senior IT Infrastructure Administrator, DevOps to join our Cloud Infrastructure team and help build the next generation of Confluence’s cloud environment.
Added 2 hours ago
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Health Care Assistant - Acute Receiving Medicine
NHS Ayrshire & Arran
Saskatoon, SK
- Part-time
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Charge Nurse - Medicine South
NHS Ayrshire & Arran
Saskatoon, SK
- Full-time
…Clyde Care Assurance Standards. You will be responsible to the Senior Charge Nurse for clinical guidance and professional management, taking responsibility for the management of the ward…
Added 2 hours ago
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Charge Nurse - Medicine South
NHS Scotland
Saskatoon, SK
- Full-time
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Deputise for the Senior Charge Nurse as required.
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Charge Nurse - Interventional Radiology
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Saskatoon, SK
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Deputise for the Senior Charge Nurse as required.
Added 2 hours ago
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Team Lead Charge Nurse/ODP - TACC
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Saskatoon, SK
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Staff Nurse - Surgery/ENT
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Staff Nurse - Surgery/ENT
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Added 2 hours ago
HT
Senior Financial Analyst - Corporate Accounting
Husky Technologies
Bolton, ON
- Full-time
Title: Senior Financial Analyst - Corporate Accounting
Added 2 hours ago
HT
Financial Manager - PLM (Product Line Mgmt)
Husky Technologies
Bolton, ON
- Full-time
Translate complex data into clear, actionable recommendations for senior leadership
Added 2 hours ago
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Director, Finance (CSM)
Husky Technologies
Bolton, ON
- Full-time
Serve as the senior finance partner to service leadership, operations, commercial teams, and Customer Success leaders, providing insight and challenge on strategic priorities, business…

Lockton

Executive Coordinator & Business Analyst

Toronto, ON, Canada
Greater Toronto Area, Canada, Canada

$70,000 to $100,000 CAD / year · Full-time

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Job details

Pay: $70,000 to $100,000 CAD / year
Job type: Full-time
Apply by: Dec 6, 2026
Experience: Approximately 2-5 years of experience in executive support, business operations, consulting, project coordination, finance, analytics or a comparable professional environment.
Posting language: English
Posted: Nov 6, 2026

Original job description

This role can be based in Toronto or Montreal.

Job Summary

The Executive Coordinator & Business Analyst provides executive, operational and analytical support to senior leaders. The role combines core executive-support responsibilities, including calendar management, meeting preparation, travel coordination, expense management and correspondence, with opportunities to contribute to business analysis, reporting, strategic projects and operational initiatives.

The ideal candidate is highly organized, intellectually curious, practical and eager to develop a broader understanding of the business. This role offers direct exposure to executive leadership and increasing responsibility as capabilities develop. It is well suited to an ambitious professional who wants to build a long-term career in business operations, strategy, project leadership or executive management while serving as a trusted partner to senior leaders.

Responsibilities:

Executive Support & Administration

Manage complex executive calendars, appointments and meeting schedules, using sound judgement to prioritize requests based on urgency and business needs.
Proactively prepare leaders for meetings by coordinating agendas, briefing materials, supporting documents, logistics and required follow-up.
Coordinate domestic and international travel arrangements, itineraries, accommodations and related logistics.
Prepare, process and track expense reports, ensuring accuracy, timely submission and adherence to company policies.
Monitor and assist with correspondence and communications, identifying items requiring immediate attention and initiating appropriate follow-up.
Draft, prepare and edit professional correspondence, reports, presentations, spreadsheets and other executive-level materials.
Maintain organized files, records and correspondence while protecting confidential client and company information.
Provide a professional, polished and welcoming experience for clients, colleagues and external stakeholders.

Business Analysis & Executive Reporting

Gather, analyze and synthesize business information to support executive decision-making.
Prepare concise executive summaries, briefing notes, presentations, reports and dashboards using business data and key performance indicators.
Conduct market, competitor, industry and prospective-organization research to support planning and growth priorities.
Track operational, financial and growth initiatives, highlighting progress, dependencies, risks and decisions required.
Use Excel and other Microsoft tools to organize data, identify trends and translate findings into clear, actionable insights.
Use AI-enabled tools thoughtfully and responsibly to improve research, analysis, reporting, document preparation and day-to-day efficiency.
Support the preparation and maintenance of business, production and management reports as required.

Strategic Projects & Operational Coordination

Support strategic initiatives, operational improvement projects and business-planning activities led by senior leadership.
Coordinate cross-functional projects involving operations, finance, people, client service, business development and other teams.
Maintain project plans, action logs and decision records; follow up with owners to support timely completion of commitments.
Capture meeting decisions and action items, prepare follow-up materials and help maintain momentum across key priorities.
Identify opportunities to improve processes, reporting, workflow efficiency and organizational effectiveness.
Create practical tools, templates and automations that reduce manual effort, improve consistency and allow the role to evolve as the business grows.
Bring forward creative ideas and test better ways of working within appropriate risk, privacy and governance expectations.
Serve as a liaison between senior leaders and internal and external stakeholders, facilitating clear communication and timely follow-through.

Meeting, Event & Stakeholder Coordination

Coordinate leadership meetings, conferences, team sessions, business visits and events, including rooms, technology, hospitality and materials.
Attend meetings as required, capture clear notes, decisions and action items, and distribute relevant documentation.
Support logistics for leadership sessions, team off-sites and other priority business activities.

Requirements:

Bachelor's degree in Business Administration, Commerce, Finance, Economics, Data Analytics or a related discipline preferred, or an equivalent combination of education and relevant experience.
Approximately 2-5 years of experience in executive support, business operations, consulting, project coordination, finance, analytics or a comparable professional environment.
Advanced proficiency with Microsoft Outlook, Excel, PowerPoint and Word; experience with CRM, reporting or visualization tools is an asset.
Familiarity with Microsoft Copilot or comparable AI tools, including an understanding of responsible use, is an asset.
Experience preparing presentations, business reports, analysis and executive-level communications.
Strong analytical and problem-solving capabilities, with the ability to organize, interpret and synthesize information into actionable insights.
Exceptional organizational and time-management skills, with the ability to manage calendars, expenses and administrative details while contributing to broader initiatives.
Excellent written, verbal and interpersonal communication skills, with strong attention to accuracy, grammar and presentation.
Sound professional judgement, discretion and the ability to appropriately manage confidential client and company information.
Ability to work effectively in a fast-paced, entrepreneurial environment, manage competing priorities and adjust quickly as business needs evolve.
Ability to work outside normal business hours and travel when business requirements necessitate it.

Preferred Attributes

Ambitious, highly motivated and interested in building a long-term career within a growing organization.
Views excellent executive support as an important platform for understanding and contributing to the broader business.
Naturally curious and eager to understand how the business operates, serves clients and grows.
Takes ownership, anticipates needs and follows through without requiring significant direction.
Applies sound judgement and common sense to practical day-to-day decisions.
Presents themselves and their work in a polished, professional and audience-appropriate manner.
Comfortable working directly with senior executives and contributing thoughtfully to business discussions.
Enjoys solving problems, improving processes and finding more effective ways of working.
Comfortable experimenting with new tools, including AI, and turning ideas into practical efficiency improvements.
Demonstrates humility and a willingness to manage essential administrative details alongside analytical and project responsibilities.

Artificial intelligence (AI) tools may be used in the process to screen, assess, or select applicants for a position but all final decisions and determinations are made exclusively by authorized human personnel.

This job posting is an advertisement for an existing vacancy.

Equal Opportunity Employer

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More about this job

Responsibilities

Provide senior leaders with executive, administrative, analytical, and reporting support, including calendar and travel coordination, meeting preparation, expenses, correspondence, and business insights. Coordinate strategic and operational projects, meetings, events, and stakeholder follow-up while identifying opportunities to improve processes and efficiency.

Requirements

A bachelor's degree in a relevant discipline is preferred, along with approximately 2–5 years of experience in executive support, business operations, project coordination, finance, analytics, or a comparable environment. Candidates should have advanced Microsoft Office skills, strong analytical and communication abilities, excellent organization and judgment, and the discretion to handle confidential information.

Skills

Executive Support
Calendar Management
Business Analysis
Executive Reporting
Microsoft Excel
Microsoft Outlook
Microsoft PowerPoint
Microsoft Word
Data Analysis
Project Coordination
Strategic Planning
Expense Management
Travel Coordination
Market Research
Stakeholder Communication
Process Improvement

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Outlook
Microsoft Excel
Microsoft PowerPoint
Microsoft Word
Microsoft Copilot
Artificial Intelligence
CRM
Reporting Tools
Visualization Tools
Business Analysis
Executive Reporting
Key Performance Indicators
Market Research
Competitor Research
Industry Research
Financial Reporting
Project Coordination
Strategic Initiatives
Business Planning
Operational Improvement
Expense Reports
Calendar Management
Travel Coordination
Meeting Preparation
Action Logs
Decision Records
Process Improvement
Workflow Efficiency
Data Analysis
Confidential Information

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