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Added 5 mins ago
RB
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- Full-time
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Lolë Brands

Administrateur(trice) de bureau / Office Administrator

Montreal, QC, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 13, 2026
Posting language: English · French
Posted: Nov 13, 2026

Original job description

English section of this bilingual listing.

Location: Montréal, QC (full-time, in office 5 days a week)

Reports to: Human Resources Manager

We are Lolë

At Lolë we are so much more than a fashion brand - we are a worldwide community. We inspire people to feel good and to live out loud every day. We bring our clothing to life with intention, actively working towards a more sustainable future. We show up as a community not only through the wearing of our clothes but through creative initiatives and events.

Working as Office Administrator for Lolë

There has never been a more exciting time to be joining the team at Lolë. As Office Administrator, you will be the face of the Lolë office and the heart of our workplace. You will welcome our visitors, keep the office running smoothly and help make it an organized, welcoming space that reflects the Lolë community.

Key Responsibilities

Reception & Front Desk

Greet and welcome visitors, candidates, couriers and partners, creating a warm first impression of Lolë.
Manage the front desk, including deliveries, couriers and outgoing packages.
Manage office keys and access cards.
Book meeting rooms and arrange catering for meetings and client visits.

Office Operations & Administration

Oversee day-to-day office operations, facilities and workplace organization, and act as the contact for non-IT vendors and service providers.
Serve as the primary contact for property management and office-related needs.
Keep the office, kitchen and shared spaces stocked and running, and track related expenses.
Contribute to initiatives that make the office a great place to work.
Maintain an organized, functional and welcoming office environment.
Coordinate cleaning, maintenance and repair requests with property management.
Keep the sample room and showroom organized.
Lead the office’s recycling and sustainability initiatives, in line with Lolë’s commitment to a more sustainable future.
Track the office budget and share monthly spending with the finance team.

Health & Safety

Act as the office’s evacuation coordinator and organize fire drills.
Keep first-aid kits stocked and emergency contact lists up to date.
Support HR with workplace health and safety requirements (CNESST), including mandatory postings and tracking first-aid training.

HR & Administrative Support

Plan new employees’ first day with HR (welcome kit, access card, team introductions) and handle administrative follow-up for departures.
Maintain employee files and administrative records accurately and confidentially.
Prepare documents, presentations, reports and correspondence as needed.
Support the customer service team with administrative tasks as needed.
Support HR with benefits enrollment paperwork and keep office policies up to date.

Events & Culture

Help to plan and coordinate company meetings, team events, off-sites and celebrations, including travel and hospitality.
Support Lolë community initiatives and events, as well as employee and sample sales.
Recognize birthdays and work anniversaries, and help foster a positive, engaged team culture.

Qualifications

1-2 years of experience in an administrative, office coordination or reception role.
Fluent in French and English, spoken and written.
Comfortable with everyday office tools (email, calendars, documents and spreadsheets).
Strong organizational skills and the ability to manage multiple priorities.
Discretion when handling confidential information.
Basic bookkeeping knowledge or familiarity with accounting software is an asset.
Experience in fashion, retail or a fast-paced environment is an asset.

Read the full bilingual original

Titre du poste : Administrateur(trice) de bureau

Lieu : Montréal, QC (poste à temps plein, au bureau 5 jours par semaine)

Relève de : Gestionnaire des ressources humaines

Bienvenue chez Lolë

Chez Lolë, nous sommes bien plus qu’une marque de mode, nous sommes une communauté mondiale. Nous inspirons les gens à se sentir bien et à faire preuve d’audace au quotidien. Nous donnons vie à nos vêtements avec intention, en travaillant activement pour un avenir plus durable. Nous nous manifestons en tant que communauté non seulement par le port de nos vêtements, mais aussi par des initiatives et des événements créatifs.

À quoi ressemble le travail chez Lolë ?

Il n’y a jamais eu de moment plus excitant pour se joindre à l’équipe de Lolë. À titre d’Administrateur(trice) de bureau, vous serez le visage du bureau de Lolë et le cœur de notre milieu de travail. Vous accueillerez nos visiteurs, veillerez au bon fonctionnement du bureau et contribuerez à en faire un espace organisé et accueillant, à l’image de la communauté Lolë.

Responsabilités principales

Accueil et réception

Accueillir les visiteurs, candidat(e)s, livreurs et partenaires, et offrir une première impression chaleureuse de Lolë.
Gérer la réception, y compris les livraisons, les messageries et les colis sortants.
Gérer les clés et les cartes d’accès du bureau.
Réserver les salles de réunion et organiser les traiteurs pour les réunions et les visites de clients.

Opérations et administration du bureau

Superviser le fonctionnement quotidien du bureau, des installations et des lieux de travail, et agir comme contact auprès des fournisseurs de services non informatiques.
Agir comme principal point de contact avec la gestion immobilière et pour tous les besoins liés au bureau.
Veiller à ce que le bureau, la cuisine et les espaces communs soient bien approvisionnés et fonctionnels, et faire le suivi des dépenses connexes.
Contribuer aux initiatives qui font du bureau un endroit où il fait bon travailler.
Maintenir un milieu de travail organisé, fonctionnel et accueillant.
Coordonner les demandes de ménage, d’entretien et de réparation avec la gestion immobilière.
Veiller à l’organisation de la salle d’échantillons et de la salle d’exposition.
Piloter les initiatives de recyclage et de développement durable du bureau, en accord avec l’engagement de Lolë envers un avenir plus durable.
Suivre le budget du bureau et transmettre les dépenses mensuelles à l’équipe des finances.

Santé et sécurité

Agir comme coordonnateur(trice) des évacuations et organiser les exercices d’incendie.
Garder les trousses de premiers soins approvisionnées et tenir à jour les listes de contacts d’urgence.
Soutenir les RH dans le respect des exigences en santé et sécurité du travail (CNESST), notamment l’affichage obligatoire et le suivi des formations en premiers soins.

Soutien aux ressources humaines et soutien administratif

Planifier la première journée des nouveaux employé(e)s avec les RH (trousse d’accueil, carte d’accès, présentations à l’équipe) et assurer le suivi administratif des départs.
Tenir à jour les dossiers des employé(e)s et les registres administratifs avec rigueur et confidentialité.
Préparer des documents, présentations, rapports et correspondances au besoin.
Soutenir l’équipe du service à la clientèle dans certaines tâches administratives, au besoin.
Soutenir les RH dans les formalités d’adhésion aux avantages sociaux et tenir à jour les politiques du bureau.

Événements et culture

Planifier et coordonner les réunions d’entreprise, événements d’équipe, retraites et célébrations, y compris les déplacements et l’accueil.
Soutenir les initiatives et événements communautaires de Lolë, ainsi que les ventes aux employé(e)s et d’échantillons.
Souligner les anniversaires de naissance et de service, et contribuer à une culture d’équipe positive et mobilisante.

Qualifications

1 à 2 ans d’expérience dans un poste administratif, de coordination de bureau ou de réception.
Excellente maîtrise du français et de l’anglais, à l’oral comme à l’écrit.
Aisance avec les outils de bureau courants (courriel, calendriers, documents et tableurs).
Excellent sens de l’organisation et capacité à gérer plusieurs priorités à la fois.
Discrétion dans le traitement des renseignements confidentiels.
Des connaissances de base en tenue de livres ou une familiarité avec un logiciel comptable sont un atout.
Une expérience dans le domaine de la mode, du commerce de détail ou dans un environnement au rythme rapide est un atout.

**************************************************************************************

English version

Job Title: Office Administrator

Location: Montréal, QC (full-time, in office 5 days a week)

Reports to: Human Resources Manager

We are Lolë

Working as Office Administrator for Lolë

Key Responsibilities

Reception & Front Desk

Greet and welcome visitors, candidates, couriers and partners, creating a warm first impression of Lolë.
Manage the front desk, including deliveries, couriers and outgoing packages.
Manage office keys and access cards.
Book meeting rooms and arrange catering for meetings and client visits.

Office Operations & Administration

Oversee day-to-day office operations, facilities and workplace organization, and act as the contact for non-IT vendors and service providers.
Serve as the primary contact for property management and office-related needs.
Keep the office, kitchen and shared spaces stocked and running, and track related expenses.
Contribute to initiatives that make the office a great place to work.
Maintain an organized, functional and welcoming office environment.
Coordinate cleaning, maintenance and repair requests with property management.
Keep the sample room and showroom organized.
Lead the office’s recycling and sustainability initiatives, in line with Lolë’s commitment to a more sustainable future.
Track the office budget and share monthly spending with the finance team.

Health & Safety

Act as the office’s evacuation coordinator and organize fire drills.
Keep first-aid kits stocked and emergency contact lists up to date.
Support HR with workplace health and safety requirements (CNESST), including mandatory postings and tracking first-aid training.

HR & Administrative Support

Plan new employees’ first day with HR (welcome kit, access card, team introductions) and handle administrative follow-up for departures.
Maintain employee files and administrative records accurately and confidentially.
Prepare documents, presentations, reports and correspondence as needed.
Support the customer service team with administrative tasks as needed.
Support HR with benefits enrollment paperwork and keep office policies up to date.

Events & Culture

Help to plan and coordinate company meetings, team events, off-sites and celebrations, including travel and hospitality.
Support Lolë community initiatives and events, as well as employee and sample sales.
Recognize birthdays and work anniversaries, and help foster a positive, engaged team culture.

Qualifications

1-2 years of experience in an administrative, office coordination or reception role.
Fluent in French and English, spoken and written.
Comfortable with everyday office tools (email, calendars, documents and spreadsheets).
Strong organizational skills and the ability to manage multiple priorities.
Discretion when handling confidential information.
Basic bookkeeping knowledge or familiarity with accounting software is an asset.
Experience in fashion, retail or a fast-paced environment is an asset.

Apply on LinkedIn About employer

More about this job

Responsibilities

Manage reception, daily office operations, facilities, supplies, vendors, and office expenses while maintaining an organized and welcoming workplace. Coordinate health and safety activities, HR administration, employee onboarding, and company and community events.

Requirements

Requires 1–2 years of experience in administration, office coordination, or reception, fluency in spoken and written French and English, and proficiency with common office tools. Strong organization, multitasking, and discretion are required; bookkeeping knowledge and experience in fashion, retail, or a fast-paced environment are assets.

Skills

Office Administration
Reception
Visitor Relations
Facilities Coordination
Vendor Management
Budget Tracking
Expense Reporting
Health And Safety Coordination
Employee Onboarding
Confidential Records Management
Event Coordination
French-English Fluency
Organization
Multitasking
Basic Bookkeeping

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Reception
Office Operations
Facilities
Property Management
Vendor Coordination
Meeting Room Booking
Catering
Deliveries
Access Cards
Office Budget
Expense Reporting
Bookkeeping
Accounting Software
Workplace Health And Safety
CNESST
Fire Drills
First Aid
Employee Onboarding
Employee Records
Benefits Enrollment
Event Coordination
Sustainability
Recycling
Microsoft Office Tools
French
English
Fashion
Retail

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