Jobs in Canada

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Added 10 days ago
AO
Receptionist - Office Assistant
Academy of Leadership Sciences Switzerland
Surrey, BC
- Internship
Provide reception, administrative and clerical support at #103-17688 66 Ave, Surrey, BC.
Added 10 days ago
H&
Office Services Assistant
Harris & Company
Vancouver, BC
- Full-time
Reporting to the Office Services Manager, this role supports legal professionals and administrative teams across the firm. From deliveries and document production to meeting setup and…
Added 10 days ago
C
Branch Assistant
CIBC
London, ON
- Full-time
You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit
Added 10 days ago
FH
Medical Office Assistant/Receptionist, Urgent Primary Care Centre - Burnaby
Fraser Health
Burnaby, BC
- Part-time
Reporting to the Manager, Clinical Operations or designate, this position provides administrative day-to-day support to the Urgent Primary Care Centre (�UPCC� or �Centre�), and as the first…
Added 10 days ago
MS
Legal Assistant
Marberg Staffing
Toronto, ON
- Temporary
Legal Administrative Assistant for our client, a well respected plaintiff personal injury litigation firm, midtown Toronto.
Added 10 days ago
LV
ASSISTANT.E GÉRANT.E-EN
La Vie En Rose
Vaudreuil-Dorion, QC
- Full-time
Aider à la planification de la réception de marchandises et assurer la mise en place rapide de la présentation visuelle;
Added 10 days ago
NH
NURSING UNIT CLERK
Northern Health - BC
Prince George, BC
- Full-time
Nursing Unit Clerk Certification Is Required For This Position
Added 10 days ago
KH
Administrative Assistant
Kennedy House
Toronto, ON · East York, ON
- Full-time
Kennedy House is looking for a highly motivated, dynamic, consultative, and results-driven Receptionist/Administrative Assistant to join our team.
Added 10 days ago
LN
Office Assistant
Loopstra Nixon LLP
Toronto, ON
- Full-time
Loopstra Nixon LLP is seeking a proactive, organized, and service-oriented Office Assistant to support the daily operational needs of our Downtown Toronto office.
Added 10 days ago
ASSISTANT.E GÉRANT.E INTERIM
Boutique La Vie En Rose
Rouyn-Noranda, QC
Aider à planifier la réception de marchandise et assurer la mise en place du visuel rapidement;
Added 10 days ago
I
Office Administrator
ITK
Ottawa, ON
- Full-time
Must have strong interpersonal skills; · Must have excellent oral and written communication skills (primarily in English; Inuktitut and/or French an asset);
Added 10 days ago
HH
Miramichi Medical Laboratory Assistant/Phlebotomist (3041) PCN 1757466
Horizon Health Network
Miramichi, NB
- Part-time
Must have successfully challenged the Canadian Society for Medical Laboratory Science Medical Laboratory Assistant exam
Added 10 days ago
HH
Upper River Valley Medical Laboratory Assistant/Phlebotomist (3041) PCN 9150219
Horizon Health Network
Perth, NB
- Temporary
Must have successfully challenged the Canadian Society for Medical Laboratory Science Medical Laboratory Assistant exam
Added 11 days ago
IS
Front Desk Receptionist
InVision Staffing Services Inc.
Toronto, ON · Scarborough, ON
- Contract
Oversee main Reception line, answer all incoming telephone calls, determine purpose of each call, and redirecting calls to the appropriate personnel or departmentProvide end-to-end office…
Added 12 days ago
FH
Basin Glacial Waters Assistant Manager
Fairmont Hotels & Resorts
Lake Louise, AB
- Full-time
…truly luxurious experience. As part of our leadership team, the Assistant Manager will have the opportunity to interact with patrons while providing a once in a lifetime experience while…
Added 12 days ago
A
Basin Glacial Waters Assistant Manager
AccorHotel
Lake Louise, AB
- Full-time
…truly luxurious experience. As part of our leadership team, the Assistant Manager will have the opportunity to interact with patrons while providing a once in a lifetime experience while…
Added 12 days ago
JM
FAMILY LAW LEGAL ASSISTANT/CLERK
Johnson Miller Family Lawyers
Windsor, ON
- Full-time
This is a full-time, on-site position for a Legal Assistant/Law Clerk. We are seeking a highly organized, detail-oriented, and proactive professional to provide comprehensive support to…
Added 12 days ago
AM
Receptionist/Administrative Assistant
Aplin Martin
Vancouver, BC
- Full-time
The Receptionist/Administrative Assistant is the welcoming face and organizational cornerstone of our Vancouver office, meticulously managing front-desk operations and providing all-around…
Added 12 days ago
SH
Administrative Assistant
Shared Health-Soins Communs
Boissevain, MB
- Full-time
Under the general supervision of and responsible to the Director/Regional Manager/Manager; the Administrative Assistant is committed to the vision, mission, values and strategic priorities…
Added 12 days ago
SH
Administrative Assistant
Shared Health-Soins Communs
Mountain Road, MB
- Full-time
Under the general supervision of and responsible to the Director/Regional Manager/Manager; the Administrative Assistant is committed to the vision, mission, values and strategic priorities…
Added 12 days ago
Administrative Assistant
Winnipeg Regional Health Authority
Boissevain, MB
Under the general supervision of and responsible to the Director/Regional Manager/Manager; the Administrative Assistant is committed to the vision, mission, values and strategic priorities…
Added 12 days ago
Administrative Assistant
Winnipeg Regional Health Authority
Grandview, MB
Under the general supervision of and responsible to the Director/Regional Manager/Manager; the Administrative Assistant is committed to the vision, mission, values and strategic priorities…
Added 12 days ago
NC
Program Assistant – Moose Factory (26-35)
Northern College of Applied Arts and Technology
ON · Moose Factory, ON
- Full-time
Reporting to the Manager, Employment Services and Academic Upgrading, the Program Assistant will be responsible for providing reception services for the Access Centre. In addition, they…
Added 13 days ago
CH
Assistant Clinic Director – Management Track
CARESPACE Health+Wellness
Cambridge, ON
- Full-time
…CARESPACE, growth creates the next opportunity. We currently have 4 Assistant Director openings because recent new clinic openings created internal…
Added 13 days ago
WI
Assistant Spa Manager - The Wickaninnish Inn
Wickaninnish Inn
Ucluelet, BC
- Full-time
Join our Spa Team as an Assistant Spa Manager where you have the opportunity to learn and grow in a Relais & Châteaux property recognized by Forbes, Michelin Key, AAA Four Diamond, and…

Loopstra Nixon LLP

Office Assistant

Toronto, ON, M5H 3P5, Canada

Salary range of $45,000 - $55,000 CAD, commensurate with experience. · Full-time

Apply on recruiting.ultipro.ca About employer

Applications open in a new tab.

Job details

Pay: Salary range of $45,000 - $55,000 CAD, commensurate with experience.
Job type: Full-time
Posting language: English
Posted: Nov 2, 2026

Original job description

Loopstra Nixon LLP is seeking a proactive, organized, and service-oriented Office Assistant to support the daily operational needs of our Downtown Toronto office.

This role is ideal for someone who enjoys staying active throughout the day, takes pride in creating an organized and welcoming workplace, and thrives in a collaborative team environment. As a key member of our Office Services team, you will help ensure our lawyers, staff, clients, and visitors receive exceptional service every day.

Hours: Monday to Friday, 9:00 a.m. – 5:00 p.m.

Status: Full-time, On-site

What You Will Be Doing

Office Operations

Maintain clean, organized, and well-stocked kitchens, coffee stations, client areas, printer stations, fridges, and dishwashers.
Ensure client-facing spaces are consistently clean, welcoming, and fully stocked.
Maintain inventory of office and mailroom supplies, placing orders and restocking as needed.
Coordinate building maintenance requests with property management.
Organize workstations and offices and assist with preparing workspaces for new employees.

Administrative Support

Assist lawyers, law clerks, and other team members with scanning, binding, filing, document organization, and other administrative requests.
Prepare and manage courier shipments.
Support operational and administrative projects as assigned.
Keep the Office Services Manager informed of operational issues or workplace concerns and recommend practical solutions where appropriate.

Reception & Client Service

Provide scheduled daily reception coverage during lunch hours and complete reception closing duties.
Serve as the primary backup receptionist, providing full-day reception coverage during absences, vacations, and peak periods.
Deliver professional, courteous service to clients, visitors, and colleagues while maintaining a welcoming reception area.

Meetings & Events

Coordinate catering for meetings and events.
Support firm and client events, including occasional events outside regular business hours.

Other Responsibilities

Perform other duties as assigned.

Qualifications

Previous experience in an office assistant, administrative, hospitality, or client service role is preferred.
Strong organizational and time management skills, with the ability to manage multiple priorities in a fast-paced environment.
Excellent verbal and written communication skills.
Customer service-focused with a professional, approachable, and positive attitude.
Demonstrated ability to work independently, take initiative, anticipate needs, and solve problems with minimal supervision.
Ability to maintain a high level of professionalism and confidentiality.
Comfortable using office technology, including multifunction printers, scanners, Microsoft Office, and other office software.
Ability to lift up to 30 lbs. when required and regularly move throughout the office, including using stairs multiple times each day.
Smart Serve certification, or willingness to obtain certification, to assist with firm events.

Compensation & Benefits

Loopstra Nixon LLP offers a competitive and comprehensive total rewards package, including:

Salary range of $45,000 - $55,000 CAD, commensurate with experience.
Comprehensive health and dental benefits.
Health Care Spending Account.
Professional development and education assistance.
Wellness and employee engagement programs.

Additional Information

This posting is for an existing vacancy.
We do not use artificial intelligence (AI) to screen or assess candidates during our recruitment process.

Loopstra Nixon is an equal opportunity employer committed to fostering an inclusive, equitable, and accessible environment. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, we are dedicated to providing accommodations throughout the recruitment process. If you require any accommodations, please notify us, and we will work with you to meet your needs.

Apply on recruiting.ultipro.ca About employer

More about this job

Responsibilities

Maintain organized, clean, and well-stocked office and client spaces; manage supplies, maintenance requests, workstations, and administrative tasks. Provide reception coverage and client service, prepare courier shipments, and coordinate catering and support for meetings and events.

Requirements

Previous experience in office assistance, administration, hospitality, or client service is preferred, along with strong organizational, communication, and customer service skills. Candidates should be proactive, professional, comfortable with office technology, able to lift up to 30 pounds and move around the office, and hold or be willing to obtain Smart Serve certification.

Skills

Organization
Time Management
Verbal Communication
Written Communication
Customer Service
Initiative
Problem Solving
Confidentiality
Microsoft Office
Office Technology
Inventory Management
Reception
Administrative Support
Event Coordination
Document Organization
Courier Management

Benefits

Health And Dental Benefits
Health Care Spending Account
Professional Development And Education Assistance
Wellness And Employee Engagement Programs

Visa sponsorship

Not detected in the job text

Keywords

Office Services
Office Operations
Administrative Support
Reception
Client Service
Inventory Management
Office Supplies
Building Maintenance
Workstation Setup
Scanning
Binding
Filing
Document Organization
Courier Shipments
Microsoft Office
Multifunction Printers
Scanners
Catering
Event Support
Smart Serve Certification
Confidentiality
Customer Service
Time Management
Problem Solving

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Work requirements

Jobs in Canada