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Added 2 mins ago
B
Director, Business Development, Pension Risk Transfer
BMO
Toronto, ON · Montreal, QC · YNG
- Full-time
Support broader relationship-development initiatives across BMO by identifying opportunities to deepen institutional client relationships.
Added 2 mins ago
RC
Project Manager - Bedford NS
rcs Construction
NS · Bedford, Nova Scotia
- Full-time
As an integral part of our Projects team, the Project Manager will play a key role in leading construction initiatives, managing project scope, schedule, and budget, and fostering strong…
Added 2 mins ago
FL
Experienced Associate, Audit
Fuller Landau
Toronto, ON
- Full-time
Work closely with Senior Associates and Managers on audit, client service and review engagements. Review client files to understand client businesses and develop technical audit skills.…
Added 2 mins ago
HI
Insurance Advisor, Mobile Auto
HUB International
Richmond, BC
- Full-time
…administration, to becoming a full-time producer or account manager, we have a role for you. Our culture is renowned within the industry, and we value our people. Helping our clients…
Added 2 mins ago
SD
Gérant(e) Beauté, salarié(e) – SDMR temps plein jour Embauche feu vert
Shoppers Drug Mart
St.-Jean-Chrysostome, QC
- Full-time
Toujours mettre de l’avant la priorité client et offrir un service à la clientèle de qualité supérieure.
Added 17 mins ago
M
IBM MQ/Middleware Admin
Mehbooba
ON · Ontario, Canada
- Contract
Configure and implement Distributed Queuing in Client/Server environments.
Added 17 mins ago
V
Technical and Regulatory Specialist
Veolia
Ottawa, ON
- Full-time
Broker Client Pricing: Act in a TSR capacity for specific brokers who are requesting pricing for disposal into the Veolia network. Activities would include pricing, service requests and…
Added 17 mins ago
D
Health, Safety and Environment (HSE Advisor)
Dexterra
Vancouver, BC
- Full-time
Reporting to the Sr. Manager, HSE, the HSE Advisor will mainly support Dexterra's Transit Operations portfolio and will be responsible for providing leadership, guidance, and technical…
Added 17 mins ago
Z
Solutions Architect
Zazz
Canada
- Full-time
Own selected client accounts. Be the main client contact for a portfolio of accounts, working alongside Project Managers on scope, risks, and delivery. You are the client's partner, not the…
Added 17 mins ago
T
AI Integration Manager
Tookli
Mascouche, QC
- Full-time
Role Description The AI Integration Manager is a full-time on-site role based in Montreal, QC, responsible for leading the planning, implementation, and optimization of AI and automation…
Added 17 mins ago
P
Project Manager – Security Systems Integration | Chargé(e) de projets – Intégration de systèmes de sécurité (PM-002)
Potenco
Montreal, QC · Greater Montreal Metropolitan Area
- Full-time
We are seeking an experienced Project Manager – Security Systems Integration to join our client's team and oversee the coordination and successful delivery of electronic security projects…
Added 17 mins ago
PH
PSW Clinical Educator
ParaMed Home Health Care
Kitchener, ON
- Full-time
As the Clinical Educator for Personal Support Services, reporting to the Care and Service Manager, you will be accountable for the training and education of Home Support Worker and Personal…
Added 17 mins ago
AA
Associate Portfolio Manager
Accounting Advantage
Toronto, ON · Greater Toronto Area, Canada
- $100,000 to $300,000 CAD / year
- Full-time
30% Client Servicing & Team Support: Service existing clients, collaborate with the team, and work directly with the Senior Portfolio Manager.
Added 17 mins ago
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Sales Associate
WINS (Women In Need Society)
Calgary, AB
- Part-time
…mission, vision, and values of WINS. Reporting to the Store Manager, the Sales Associate is responsible for providing friendly and courteous service to customers, donors and volunteers.…
Added 17 mins ago
AE
Manager, Power and Automation
Associated Engineering
Markham, ON
- Full-time
Associated Engineering, a proudly Canadian, Employee-owned Company is seeking a Group Manager, Power & Automation to join our team in our Ontario Operation. >span class="NormalTextRun…
Added 17 mins ago
BC
Senior Manager, Canadian Tax Services
BDO Canada
Barrie, ON
- Full-time
BDO Canada is looking for a Senior Manager to join our Canadian Tax practice in Barrie. This is for an existing vacancy and the successful candidate will own the following responsibilities:
Added 17 mins ago
MS
Legal Assistant
Marberg Staffing
Toronto, ON
- Temporary
Legal Administrative Assistant for our client, a well respected plaintiff personal injury litigation firm, midtown Toronto.
Added 17 mins ago
MS
Supervisor Operations (Midnight Shift)
Metro Supply Chain
Brampton, ON
- Full-time
Reporting to the Operations Manager, the Operations Supervisor will be responsible for all facets of the operations on the shift. This involves leading all aspects of health and safety,…
Added 17 mins ago
SH
Rehabilitation Assistant - SMHC-Repost
Shared Health-Soins Communs
Selkirk, MB
- Full-time
Under the direction of the applicable manager, and as delegated and supervised primarily by the Physiotherapist (PT), Occupational Therapist (OT), and/or Speech-Language Pathologist (SLP),…
Added 18 mins ago
Senior Process Engineer
Enerflex Ltd
Canada
Reporting to the Engineering Manager, the Senior Process Engineer is responsible for water-related process studies, preparation of process flow diagrams, design and engineering involving…
Added 18 mins ago
Registered Nurse
Halton Region
Oakville, ON · V - Post Inn Village Long Term, V -
This role reports to the Manager of Resident Care, providing leadership and direction to the nursing and personal care team. This includes administering medication, performing…
Added 18 mins ago
T
Senior Project Manager
Talentuch
Remote, Canada
- Full-time
- Remote
Senior Project Manager, Financial Services Digital Transformation
Added 18 mins ago
Senior Manager, Business Risk Management (English/Spanish), International Banking - Toronto
Scotiabank
Toronto, ON
The Senior Manager, Business Risk Management is responsible for executing, embedding, and sustaining the International Banking (IB) Non-Financial Risk (NFR) programs across assigned…
Added 18 mins ago
Estate Specialist
Scotiabank
ON · Mississauga, ON
Champions a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge.
Added 18 mins ago
Audiologist/Registered Hearing Instrument Practitioner - Kemptville, ON.
Demant Group
Kemptville, ON
Reporting to our Regional Manager, you will be responsible for delivering excellent client care demonstrated by performing the following duties and responsibilities:

Loopstra Nixon LLP

Office Assistant

Toronto, ON, M5H 3P5, Canada

Salary range of $45,000 - $55,000 CAD, commensurate with experience. · Full-time

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Job details

Pay: Salary range of $45,000 - $55,000 CAD, commensurate with experience.
Job type: Full-time
Posting language: English
Posted: Nov 2, 2026

Original job description

Loopstra Nixon LLP is seeking a proactive, organized, and service-oriented Office Assistant to support the daily operational needs of our Downtown Toronto office.

This role is ideal for someone who enjoys staying active throughout the day, takes pride in creating an organized and welcoming workplace, and thrives in a collaborative team environment. As a key member of our Office Services team, you will help ensure our lawyers, staff, clients, and visitors receive exceptional service every day.

Hours: Monday to Friday, 9:00 a.m. – 5:00 p.m.

Status: Full-time, On-site

What You Will Be Doing

Office Operations

Maintain clean, organized, and well-stocked kitchens, coffee stations, client areas, printer stations, fridges, and dishwashers.
Ensure client-facing spaces are consistently clean, welcoming, and fully stocked.
Maintain inventory of office and mailroom supplies, placing orders and restocking as needed.
Coordinate building maintenance requests with property management.
Organize workstations and offices and assist with preparing workspaces for new employees.

Administrative Support

Assist lawyers, law clerks, and other team members with scanning, binding, filing, document organization, and other administrative requests.
Prepare and manage courier shipments.
Support operational and administrative projects as assigned.
Keep the Office Services Manager informed of operational issues or workplace concerns and recommend practical solutions where appropriate.

Reception & Client Service

Provide scheduled daily reception coverage during lunch hours and complete reception closing duties.
Serve as the primary backup receptionist, providing full-day reception coverage during absences, vacations, and peak periods.
Deliver professional, courteous service to clients, visitors, and colleagues while maintaining a welcoming reception area.

Meetings & Events

Coordinate catering for meetings and events.
Support firm and client events, including occasional events outside regular business hours.

Other Responsibilities

Perform other duties as assigned.

Qualifications

Previous experience in an office assistant, administrative, hospitality, or client service role is preferred.
Strong organizational and time management skills, with the ability to manage multiple priorities in a fast-paced environment.
Excellent verbal and written communication skills.
Customer service-focused with a professional, approachable, and positive attitude.
Demonstrated ability to work independently, take initiative, anticipate needs, and solve problems with minimal supervision.
Ability to maintain a high level of professionalism and confidentiality.
Comfortable using office technology, including multifunction printers, scanners, Microsoft Office, and other office software.
Ability to lift up to 30 lbs. when required and regularly move throughout the office, including using stairs multiple times each day.
Smart Serve certification, or willingness to obtain certification, to assist with firm events.

Compensation & Benefits

Loopstra Nixon LLP offers a competitive and comprehensive total rewards package, including:

Salary range of $45,000 - $55,000 CAD, commensurate with experience.
Comprehensive health and dental benefits.
Health Care Spending Account.
Professional development and education assistance.
Wellness and employee engagement programs.

Additional Information

This posting is for an existing vacancy.
We do not use artificial intelligence (AI) to screen or assess candidates during our recruitment process.

Loopstra Nixon is an equal opportunity employer committed to fostering an inclusive, equitable, and accessible environment. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, we are dedicated to providing accommodations throughout the recruitment process. If you require any accommodations, please notify us, and we will work with you to meet your needs.

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More about this job

Responsibilities

Maintain organized, clean, and well-stocked office and client spaces; manage supplies, maintenance requests, workstations, and administrative tasks. Provide reception coverage and client service, prepare courier shipments, and coordinate catering and support for meetings and events.

Requirements

Previous experience in office assistance, administration, hospitality, or client service is preferred, along with strong organizational, communication, and customer service skills. Candidates should be proactive, professional, comfortable with office technology, able to lift up to 30 pounds and move around the office, and hold or be willing to obtain Smart Serve certification.

Skills

Organization
Time Management
Verbal Communication
Written Communication
Customer Service
Initiative
Problem Solving
Confidentiality
Microsoft Office
Office Technology
Inventory Management
Reception
Administrative Support
Event Coordination
Document Organization
Courier Management

Benefits

Health And Dental Benefits
Health Care Spending Account
Professional Development And Education Assistance
Wellness And Employee Engagement Programs

Visa sponsorship

Not detected in the job text

Keywords

Office Services
Office Operations
Administrative Support
Reception
Client Service
Inventory Management
Office Supplies
Building Maintenance
Workstation Setup
Scanning
Binding
Filing
Document Organization
Courier Shipments
Microsoft Office
Multifunction Printers
Scanners
Catering
Event Support
Smart Serve Certification
Confidentiality
Customer Service
Time Management
Problem Solving

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