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Added 8 mins ago
LB
Senior Underwriter
Laurentian Bank
Ottawa, ON
- Full-time
…together as One Team, to provide a broad range of financial services and advice-based solutions for customers across Canada and the United States. We drive results by placing our customers…
Added 8 mins ago
FH
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- Part-time
…individuals through a positive, customer-service oriented and client-focussed approach. The Centre provides urgent care to clients and longitudinal primary care to unattached vulnerable…
Added 22 mins ago
CM
#165 Human Resources Assistant
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St. Catharines, ON
- Full-time
…Niagara achieves its mission through a number of programs and…
Added 22 mins ago
SD
Pharmacy Assistant - CPS
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Richmond Hill, ON
- Full-time
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Added 37 mins ago
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Rehabilitation Assistant - SMHC-Repost
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- Full-time
…and/or Speech-Language Pathologist (SLP), the Rehabilitation Assistant (RA) performs both direct and indirect patient/resident/client care activities as determined by the specific employer.…
Added 1 hour ago
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Medical Office Assistant
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Added 1 hour ago
FP
Administrative Assistant (Cityplace)
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Delivering client services such as inquiries, bookings, payments
Added 1 hour ago
LC
Pharmacy Assistant - CPS
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Added 1 hour ago
AS
(ASD-W) - 1.00 FTE Speech Language Pathologist II - Talk with Me - Permanent
Anglophone School District
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- Full-time
…perform administrative duties as determined by the director/assistant director such as assigning work, reviewing work, evaluating performance and participating in staff recruitment.…
Added 1 hour ago
VC
Project Manager / Senior Project Manager (Transmission Lines)
Valard Construction
Sudbury, ON
- Full-time
…driving consistency in execution, financial performance, and client delivery. It plays a key role in strengthening project governance and ensuring alignment with Valard’s safety, quality,…
Added 1 hour ago
VC
Project Manager / Senior Project Manager (Transmission Lines)
Valard Construction
Sault Ste. Marie, ON
- Full-time
…driving consistency in execution, financial performance, and client delivery. It plays a key role in strengthening project governance and ensuring alignment with Valard’s safety, quality,…
Added 1 hour ago
VC
Project Manager / Senior Project Manager (Transmission)
Valard Construction
Kitimat, BC
- Full-time
…driving consistency in execution, financial performance, and client delivery. It plays a key role in strengthening project governance and ensuring alignment with Valard’s safety, quality,…
Added 1 hour ago
VC
Project Manager / Senior Project Manager (Transmission)
Valard Construction
Fort St. John, BC
- Full-time
…driving consistency in execution, financial performance, and client delivery. It plays a key role in strengthening project governance and ensuring alignment with Valard’s safety, quality,…
Added 1 hour ago
VC
Project Manager / Senior Project Manager (Transmission Lines)
Valard Construction
Sault Ste. Marie, ON
- Full-time
…driving consistency in execution, financial performance, and client delivery. It plays a key role in strengthening project governance and ensuring alignment with Valard's safety, quality,…
Added 1 hour ago
VC
Project Manager / Senior Project Manager (Transmission)
Valard Construction
Fort St. John, BC
- Full-time
…driving consistency in execution, financial performance, and client delivery. It plays a key role in strengthening project governance and ensuring alignment with Valard's safety, quality,…
Added 1 hour ago
VC
Project Manager / Senior Project Manager (Transmission Lines)
Valard Construction
Sudbury, ON
- Full-time
…driving consistency in execution, financial performance, and client delivery. It plays a key role in strengthening project governance and ensuring alignment with Valard's safety, quality,…
Added 1 hour ago
VC
Project Manager / Senior Project Manager (Transmission)
Valard Construction
Kitimat, BC
- Full-time
…driving consistency in execution, financial performance, and client delivery. It plays a key role in strengthening project governance and ensuring alignment with Valard's safety, quality,…
Added 1 hour ago
VC
Nursing Unit Assistant (NUA)
Vancouver Coastal Health
Vancouver, BC
- $30.03 CAD / hour
- Temporary
Within the context of a client and family centred model of care, and in accordance with the established vision and values of the organization, works in a team based environment and performs…
Added 1 hour ago
SD
Assistant.e technique en pharmacie, rémunéré(e) à l’heure – PHX temps partiel jour
Shoppers Drug Mart
Longueuil, QC
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 1 hour ago
KH
Administrative Assistant
Kennedy House
Toronto, ON · East York, ON
- Full-time
· Bailiff services to safely and securely transport youth experiencing conflict with the law;
Added 2 hours ago
LM
Réceptionniste
LASIK MD
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Vous bénéficierez d'une formation croisée pour le poste d'assistant clinique.
Added 2 hours ago
LN
Office Assistant
Loopstra Nixon LLP
Toronto, ON
- Full-time
Previous experience in an office assistant, administrative, hospitality, or client service role is preferred.
Added 2 hours ago
H
Continuing Care Assistant
HealthCareersInSask.ca
Prince Albert, SK
- Full-time
…Authority (SHA) is committed to providing coordinated quality services that are seamless, safe and…

Loopstra Nixon LLP

Office Assistant

Toronto, ON, M5H 3P5, Canada

Salary range of $45,000 - $55,000 CAD, commensurate with experience. · Full-time

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Job details

Pay: Salary range of $45,000 - $55,000 CAD, commensurate with experience.
Job type: Full-time
Posting language: English
Posted: Nov 2, 2026

Original job description

Loopstra Nixon LLP is seeking a proactive, organized, and service-oriented Office Assistant to support the daily operational needs of our Downtown Toronto office.

This role is ideal for someone who enjoys staying active throughout the day, takes pride in creating an organized and welcoming workplace, and thrives in a collaborative team environment. As a key member of our Office Services team, you will help ensure our lawyers, staff, clients, and visitors receive exceptional service every day.

Hours: Monday to Friday, 9:00 a.m. – 5:00 p.m.

Status: Full-time, On-site

What You Will Be Doing

Office Operations

Maintain clean, organized, and well-stocked kitchens, coffee stations, client areas, printer stations, fridges, and dishwashers.
Ensure client-facing spaces are consistently clean, welcoming, and fully stocked.
Maintain inventory of office and mailroom supplies, placing orders and restocking as needed.
Coordinate building maintenance requests with property management.
Organize workstations and offices and assist with preparing workspaces for new employees.

Administrative Support

Assist lawyers, law clerks, and other team members with scanning, binding, filing, document organization, and other administrative requests.
Prepare and manage courier shipments.
Support operational and administrative projects as assigned.
Keep the Office Services Manager informed of operational issues or workplace concerns and recommend practical solutions where appropriate.

Reception & Client Service

Provide scheduled daily reception coverage during lunch hours and complete reception closing duties.
Serve as the primary backup receptionist, providing full-day reception coverage during absences, vacations, and peak periods.
Deliver professional, courteous service to clients, visitors, and colleagues while maintaining a welcoming reception area.

Meetings & Events

Coordinate catering for meetings and events.
Support firm and client events, including occasional events outside regular business hours.

Other Responsibilities

Perform other duties as assigned.

Qualifications

Previous experience in an office assistant, administrative, hospitality, or client service role is preferred.
Strong organizational and time management skills, with the ability to manage multiple priorities in a fast-paced environment.
Excellent verbal and written communication skills.
Customer service-focused with a professional, approachable, and positive attitude.
Demonstrated ability to work independently, take initiative, anticipate needs, and solve problems with minimal supervision.
Ability to maintain a high level of professionalism and confidentiality.
Comfortable using office technology, including multifunction printers, scanners, Microsoft Office, and other office software.
Ability to lift up to 30 lbs. when required and regularly move throughout the office, including using stairs multiple times each day.
Smart Serve certification, or willingness to obtain certification, to assist with firm events.

Compensation & Benefits

Loopstra Nixon LLP offers a competitive and comprehensive total rewards package, including:

Salary range of $45,000 - $55,000 CAD, commensurate with experience.
Comprehensive health and dental benefits.
Health Care Spending Account.
Professional development and education assistance.
Wellness and employee engagement programs.

Additional Information

This posting is for an existing vacancy.
We do not use artificial intelligence (AI) to screen or assess candidates during our recruitment process.

Loopstra Nixon is an equal opportunity employer committed to fostering an inclusive, equitable, and accessible environment. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, we are dedicated to providing accommodations throughout the recruitment process. If you require any accommodations, please notify us, and we will work with you to meet your needs.

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More about this job

Responsibilities

Maintain organized, clean, and well-stocked office and client spaces; manage supplies, maintenance requests, workstations, and administrative tasks. Provide reception coverage and client service, prepare courier shipments, and coordinate catering and support for meetings and events.

Requirements

Previous experience in office assistance, administration, hospitality, or client service is preferred, along with strong organizational, communication, and customer service skills. Candidates should be proactive, professional, comfortable with office technology, able to lift up to 30 pounds and move around the office, and hold or be willing to obtain Smart Serve certification.

Skills

Organization
Time Management
Verbal Communication
Written Communication
Customer Service
Initiative
Problem Solving
Confidentiality
Microsoft Office
Office Technology
Inventory Management
Reception
Administrative Support
Event Coordination
Document Organization
Courier Management

Benefits

Health And Dental Benefits
Health Care Spending Account
Professional Development And Education Assistance
Wellness And Employee Engagement Programs

Visa sponsorship

Not detected in the job text

Keywords

Office Services
Office Operations
Administrative Support
Reception
Client Service
Inventory Management
Office Supplies
Building Maintenance
Workstation Setup
Scanning
Binding
Filing
Document Organization
Courier Shipments
Microsoft Office
Multifunction Printers
Scanners
Catering
Event Support
Smart Serve Certification
Confidentiality
Customer Service
Time Management
Problem Solving

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