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Added 2 mins ago
CC
Senior Manager, Engineering
Confidential Company
Toronto, ON · Greater Toronto Area, Canada
- $136,000 to $195,000 CAD / year
- Full-time
A global manufacturing organization is seeking an experienced Senior Manager - Engineering Manager to lead technical engineering activities, customer-facing initiatives, and program…
Added 2 mins ago
MF
Advisor Associate - Hamilton
MD Financial Management | Gestion financière MD
Mississauga, ON
- Full-time
Reporting to the Manager, Regional Administration, as a Client Service Associate, you will be responsible for providing administrative and operational support, both in-office and virtually,…
Added 2 mins ago
PD
Product Manager
Pollard Digital Solutions
Winnipeg, MB
- Full-time
As a Product Manager, you will lead the strategy, direction, and delivery of products and initiatives within your area of responsibility. You will work closely with cross-functional teams…
Added 2 mins ago
M
Manager, Corporate & Strategic Partnerships
Metrolinx
Toronto, ON · Greater Toronto Area, Canada
- $123,026 to $168,886 USD / year
- Full-time
Our Non-Fare Sales Office is seeking a Manager, Corporate & Strategic Partnerships for a 14-month contract to lead the growth of corporate and strategic partnerships. This role is…
Added 2 mins ago
K
Director of Operations
Kuehne+Nagel
Mississauga, ON
- Full-time
Own customer relationships, ensuring service levels exceed expectations.
Added 2 mins ago
VS
Senior Manager, Account Management
Vena Solutions
Remote, Canada
- $144,585 to $195,615 CAD / year
- Full-time
- Remote
The Senior Manager, Account Management is responsible for leading a team of Account Managers to drive customer retention, expansion, and long-term value realization. This role ensures…
Added 2 mins ago
A
Advisor, Internal Communications - Temporary contract
Altasciences
Laval, QC
- Full-time
…strategies, promote its organizational culture and increase employee…
Added 18 mins ago
MN
Indigenous Client Relations Liaison
Mi'kmaw Native Friendship Centre
Halifax, NS
- Part-time
Ensure confidentially of all records and files, unless release of specific information is authorized by the Diamond Bailey Manager
Added 18 mins ago
M
Partenaire d'affaires - RH
Modaxo
Montreal, QC · Canada - Montreal, QC
- Full-time
…culture, and competition. This position reports to the General Manager with a dotted line to the VP…
Added 18 mins ago
Operations Manager, Tank Rentals & Sales
UFA Co-operative Ltd.
Grande Prairie, AB
BarW is seeking a strategic and entrepreneurial Operations Manager, Tank Rentals & Sales to lead a growing multi-location business across Western Cananda. This role is accountable for…
Added 18 mins ago
TH
Hardware Associate: Full Time - SAANICH
The Home Depot
Saanich, BC
- Full-time
…in this position know how to greet, engage, and thank every customer in their department and know how to provide basic service in adjacent departments. Sales Associates are focused on…
Added 32 mins ago
TW
Administrative Assistant, Enrolment Operation
Trinity Western University
Langley (District), BC · Langley, BC
- $42,000 to $45,000 CAD / year
- Full-time
Collaborate with colleagues and stakeholders to deliver world-class customer service with efficiency and humility
Added 32 mins ago
SD
Product Manager
Symbiotic Digital
ON · Central Toronto (Summerhill West / Rathnelly / South Hill / Forest Hill SE / Deer Park), Ontario
- Contract
We are seeking a Product Manager to support the
Added 47 mins ago
FI
Territory Sales Manager
Formations Inc.
Winnipeg, MB
- Full-time
At Formations, strong relationships and a customer-first approach are the foundation of sustainable growth. We are looking for a motivated, relationship-driven Territory Sales Manager (TSM)…
Added 47 mins ago
UO
Administrative Assistant, Surgery
University of Calgary
Calgary, AB
- Full-time
Manages own time effectively and ensures immediate reports to manager is kept informed of activities, and progress of work
Added 47 mins ago
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Commercial Sales Training Manager
''
Toronto, ON
- Full-time
…measurable improvements in sales performance, productivity, and customer…
Added 1 hour ago
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Lodge Manager - PNW
Civeo North America
Kitimat, BC
- Full-time
Civeo Pacific Northwest Employees LP is seeking a Lodge Manager to lead day-to-day operations for Sitka Lodge located in Kitimat, BC. Reporting to the Sr. Operations Manager, this role…
Added 1 hour ago
BF
Senior Mechanical Project Engineer
BC Ferries
BC · British Columbia, Canada
- Full-time
Reporting To The Engineering Manager, Mechanical In The Technical Services And Standards Department, You Add Value In Key Areas Of Oversight Such As
Added 1 hour ago
B
Senior Manager, First Party Fraud Analytics - Onboarding
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Toronto, ON
- Full-time
…measure, and mitigate first party fraud risk while balancing customer experience, portfolio performance, and business growth objectives. Working closely with Technology, Data & Analytics,…
Added 1 hour ago
S
Home Health Care - Specialist Rehab Product
Sobeys
St. John's, NL
- Full-time
Role model and reinforce customer service expectations daily for all staff
Added 1 hour ago
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Assistant Front Store Manager, Hourly Full Time Flexible Shifts
Loblaw Companies Limited
Victoria, BC
- Full-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 1 hour ago
S
Prepared Foods - Clerk Department Second Deli
Sobeys
Truro, NS
- Full-time
…Deli/A La Carte Department and staff in the absence of the Manager. Actively contribute to an environment of employee and customer…
Added 1 hour ago
CN
Manager, Waste Program Oversight
Canadian Nuclear Laboratories
Pinawa, MB
- Full-time
…decommissioning, and long-term waste management objectives? If so, the Manager, Waste Program Oversight role at CNL is key to enabling regulatory compliance and supporting important waste…
Added 1 hour ago
CN
Manager, Waste Technical Services
Canadian Nuclear Laboratories
Pinawa, MB
- Full-time
…decommissioning and long-term waste management outcomes? If you do, the Manager, Waste Technical Services plays a critical role in enabling safe, efficient, and compliant waste management…
Added 1 hour ago
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…addition, you will be provided with exposure to inventory and customer…

Loopstra Nixon LLP

Office Assistant

Toronto, ON, M5H 3P5, Canada

Salary range of $45,000 - $55,000 CAD, commensurate with experience. · Full-time

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Job details

Pay: Salary range of $45,000 - $55,000 CAD, commensurate with experience.
Job type: Full-time
Posting language: English
Posted: Nov 2, 2026

Original job description

Loopstra Nixon LLP is seeking a proactive, organized, and service-oriented Office Assistant to support the daily operational needs of our Downtown Toronto office.

This role is ideal for someone who enjoys staying active throughout the day, takes pride in creating an organized and welcoming workplace, and thrives in a collaborative team environment. As a key member of our Office Services team, you will help ensure our lawyers, staff, clients, and visitors receive exceptional service every day.

Hours: Monday to Friday, 9:00 a.m. – 5:00 p.m.

Status: Full-time, On-site

What You Will Be Doing

Office Operations

Maintain clean, organized, and well-stocked kitchens, coffee stations, client areas, printer stations, fridges, and dishwashers.
Ensure client-facing spaces are consistently clean, welcoming, and fully stocked.
Maintain inventory of office and mailroom supplies, placing orders and restocking as needed.
Coordinate building maintenance requests with property management.
Organize workstations and offices and assist with preparing workspaces for new employees.

Administrative Support

Assist lawyers, law clerks, and other team members with scanning, binding, filing, document organization, and other administrative requests.
Prepare and manage courier shipments.
Support operational and administrative projects as assigned.
Keep the Office Services Manager informed of operational issues or workplace concerns and recommend practical solutions where appropriate.

Reception & Client Service

Provide scheduled daily reception coverage during lunch hours and complete reception closing duties.
Serve as the primary backup receptionist, providing full-day reception coverage during absences, vacations, and peak periods.
Deliver professional, courteous service to clients, visitors, and colleagues while maintaining a welcoming reception area.

Meetings & Events

Coordinate catering for meetings and events.
Support firm and client events, including occasional events outside regular business hours.

Other Responsibilities

Perform other duties as assigned.

Qualifications

Previous experience in an office assistant, administrative, hospitality, or client service role is preferred.
Strong organizational and time management skills, with the ability to manage multiple priorities in a fast-paced environment.
Excellent verbal and written communication skills.
Customer service-focused with a professional, approachable, and positive attitude.
Demonstrated ability to work independently, take initiative, anticipate needs, and solve problems with minimal supervision.
Ability to maintain a high level of professionalism and confidentiality.
Comfortable using office technology, including multifunction printers, scanners, Microsoft Office, and other office software.
Ability to lift up to 30 lbs. when required and regularly move throughout the office, including using stairs multiple times each day.
Smart Serve certification, or willingness to obtain certification, to assist with firm events.

Compensation & Benefits

Loopstra Nixon LLP offers a competitive and comprehensive total rewards package, including:

Salary range of $45,000 - $55,000 CAD, commensurate with experience.
Comprehensive health and dental benefits.
Health Care Spending Account.
Professional development and education assistance.
Wellness and employee engagement programs.

Additional Information

This posting is for an existing vacancy.
We do not use artificial intelligence (AI) to screen or assess candidates during our recruitment process.

Loopstra Nixon is an equal opportunity employer committed to fostering an inclusive, equitable, and accessible environment. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, we are dedicated to providing accommodations throughout the recruitment process. If you require any accommodations, please notify us, and we will work with you to meet your needs.

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More about this job

Responsibilities

Maintain organized, clean, and well-stocked office and client spaces; manage supplies, maintenance requests, workstations, and administrative tasks. Provide reception coverage and client service, prepare courier shipments, and coordinate catering and support for meetings and events.

Requirements

Previous experience in office assistance, administration, hospitality, or client service is preferred, along with strong organizational, communication, and customer service skills. Candidates should be proactive, professional, comfortable with office technology, able to lift up to 30 pounds and move around the office, and hold or be willing to obtain Smart Serve certification.

Skills

Organization
Time Management
Verbal Communication
Written Communication
Customer Service
Initiative
Problem Solving
Confidentiality
Microsoft Office
Office Technology
Inventory Management
Reception
Administrative Support
Event Coordination
Document Organization
Courier Management

Benefits

Health And Dental Benefits
Health Care Spending Account
Professional Development And Education Assistance
Wellness And Employee Engagement Programs

Visa sponsorship

Not detected in the job text

Keywords

Office Services
Office Operations
Administrative Support
Reception
Client Service
Inventory Management
Office Supplies
Building Maintenance
Workstation Setup
Scanning
Binding
Filing
Document Organization
Courier Shipments
Microsoft Office
Multifunction Printers
Scanners
Catering
Event Support
Smart Serve Certification
Confidentiality
Customer Service
Time Management
Problem Solving

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