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Added 13 mins ago
V
Sales Development Representative
VendorPM
Toronto, ON
- $55,000 CAD / year
- Full-time
We exist to modernize the way that vendors and property managers work together. We do this by building a complete vendor lifecycle management solution, purpose-built for the world of…
Added 13 mins ago
CE
Front of House Manager - National Westhills
Concorde Entertainment Group
Calgary, AB
- Full-time
A manager contributes to all front of house operations and is responsible for several functions including but not limited to scheduling, inventory control, coordination of sales, guest…
Added 13 mins ago
SF
Program Assistant, StFX Online
St. Francis Xavier University
Antigonish, NS
- Full-time
…Program Assistant to aid with the delivery of various off-campus and online Education programs. The Program Assistant performs a full range of duties carried out in collaboration with key…
Added 13 mins ago
Product Specialist (QC) - 12 month contract
CAA Club Group
Quebec, QC
Collaborate with stakeholders to ensure development, implementation, and continued improvement of insurance products
Added 13 mins ago
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Manager, Consumer Insolvency
MNP
Ottawa, ON
- Full-time
Network in the local business community, consider business development opportunities and lead the preparation and delivery of presentations to referral sources
Added 13 mins ago
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Senior Manager, Assurance and Accounting - Audit
MNP
Vancouver, BC
- Full-time
Make an impact with our Assurance & Accounting team as a Senior Manager. This diverse team of professionals are dedicated to exceeding clients’ unique needs within a rapidly evolving…
Added 28 mins ago
CC
Business Development Manager A&D
Caesarstone Canada
Toronto, ON
- Full-time
The Business Development Manager will represent Caesarstone as a brand and category leader, building strong industry relationships and identifying new business opportunities. Working…
Added 28 mins ago
M&
Communications Specialist - Reach and Engagement
McKinsey & Company
Algoma Unorganized North Part, ON
- Full-time
You will report to the Head of External Relations and partner closely with senior leadership across Calgary, Toronto, and Montreal, as well as colleagues throughout North America, to…
Added 28 mins ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Reporting to the Vice President, Corporate Services & Chief Financial Officer, the Manager, Finance, Performance and Analytics supports the hospital's strategic objectives, performance…
Added 28 mins ago
SA
Study Abroad Coordinator
Southern Alberta Institute of Technology (SAIT)
Calgary, AB · Greater Calgary Metropolitan Area
- Temporary
The Corporate Development, Applied Research and International (CDARI) division is home to SAIT’s continuing education and corporate training offerings, industry applied research services,…
Added 28 mins ago
I
Directeur de comptes, Développement des affaires
Intact
Calgary, AB
- Full-time
We’re looking for a Business Development Account Manager to join our team in the Calgary, AB office.
Added 28 mins ago
B&
Project Manager - Mechanical Special Projects
Black & McDonald Limited
Toronto, ON · Greater Toronto Area, ON
- $80,000 to $110,000 CAD / year
- Full-time
Ongoing investment in training and development
Added 28 mins ago
E
Principal Electrical Engineer - Battery Energy Storage Systems (BESS)
Enbridge
Calgary, AB · Toronto, ON
- Full-time
…energy storage portfolio. You will shape engineering standards and asset strategies, guide projects from development through operations, and advance the safety, reliability, performance,…
Added 28 mins ago
A
Senior Product Manager - New Product. Global Legal Tech SaaS. Remote.
Actionstep
Remote, Canada
- $120,000 to $140,000 CAD / year
- Full-time
- Remote
Actionstep is a pioneer in the development and sale of software-as-a-service (SaaS) products, specializing in the delivery of Legal Practice Management software. We are a fast growing,…
Added 28 mins ago
S
Stage Experience Lead - Full Time
Sephora
Edmonton, AB
- $20 to $23.55 CAD / hour
- Full-time
…Fragrance & Haircare or a combination of these areas. An Assistant Manager, Client Experience is responsible for ensuring that all members of their team execute Sephora’s selling model and…
Added 43 mins ago
R
Client Advisor Intern
RBC
Windsor, ON
- Part-time
As an RBC Ambassador inside our branches, you will put clients first and find solutions to their individual needs. You will champion the RBC brand and drive business by supporting new…
Added 43 mins ago
FC
Business Development Manager
Flatiron Construction Corp
Calgary, AB · Toronto, ON
- Other
Are you a strategic thinker with a passion for relationship-building? As a Business Development Manager, you will harness your extensive industry connections to unearth exciting project…
Added 43 mins ago
A
Fairmont Gold Supervisor, Part-Time
AccorHotel
Vancouver, BC
- Part-time
Our Culture is strongly rooted in diversity, inclusion, professional growth and development - over 60% of promotions are from within. We are committed to empowering ambitious individuals to…
Added 43 mins ago
WC
Territory Manager
Waste Connections of Canada
Edmonton, AB
- Full-time
The Territory Manager will prospect new business while providing excellent customer service. In this role, you will be reaching out to potential customers by cold calling… a lot! We have a…
Added 58 mins ago
PT
Senior Project Manager
Phair Talent Partners
Barriere, BC
- $150,000 to $180,000 CAD / year
- Full-time
Located in the North Thompson Valley, Simpcw Resources Group ("SRG") is a fully owned Indigenous business dedicated to creating sustainable economic opportunities within the Simpcw’ulécw…
Added 58 mins ago
P
Sales Manager - Utility Scale Wind Energy
Progressive
Montreal, QC
- $132,000 to $170,000 USD / year
- Full-time
A leading renewable energy organization is seeking a Sales Manager to drive utility-scale wind turbine sales across North America. This high-impact, customer-facing role is responsible for…
Added 58 mins ago
B&
Project Manager - Mechanical Special Projects
Black & McDonald Limited
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Ongoing investment in training and development
Added 59 mins ago
Projects Manager, M&E
Strategic Group
Calgary, AB
As a fully integrated real estate company, we specialize in owning, managing, leasing, developing, and re-developing properties. Our entrepreneurial spirit and innovative thinking have made…
Added 59 mins ago
Recruitment and Outreach Advisor (App. D/Temp. Assignment: December 2026 - December 2027)
Mohawk College
Hamilton, ON
Reporting to the Manager, Student Recruitment and in support of the college’s strategic enrolment objectives, the Recruitment & Outreach Advisor plays a key role in the execution of the…
Added 1 hour ago
B
Director, Business Development, Pension Risk Transfer
BMO
Toronto, ON · Montreal, QC · YNG
- Full-time
We are seeking an experienced Director, Business Development, Pension Risk Transfer (PRT) to join BMO Insurance’s growing Global Institutional Solutions team. The Director will play an…

Loopstra Nixon LLP

Office Assistant

Toronto, ON, M5H 3P5, Canada

Salary range of $45,000 - $55,000 CAD, commensurate with experience. · Full-time

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Job details

Pay: Salary range of $45,000 - $55,000 CAD, commensurate with experience.
Job type: Full-time
Posting language: English
Posted: Nov 2, 2026

Original job description

Loopstra Nixon LLP is seeking a proactive, organized, and service-oriented Office Assistant to support the daily operational needs of our Downtown Toronto office.

This role is ideal for someone who enjoys staying active throughout the day, takes pride in creating an organized and welcoming workplace, and thrives in a collaborative team environment. As a key member of our Office Services team, you will help ensure our lawyers, staff, clients, and visitors receive exceptional service every day.

Hours: Monday to Friday, 9:00 a.m. – 5:00 p.m.

Status: Full-time, On-site

What You Will Be Doing

Office Operations

Maintain clean, organized, and well-stocked kitchens, coffee stations, client areas, printer stations, fridges, and dishwashers.
Ensure client-facing spaces are consistently clean, welcoming, and fully stocked.
Maintain inventory of office and mailroom supplies, placing orders and restocking as needed.
Coordinate building maintenance requests with property management.
Organize workstations and offices and assist with preparing workspaces for new employees.

Administrative Support

Assist lawyers, law clerks, and other team members with scanning, binding, filing, document organization, and other administrative requests.
Prepare and manage courier shipments.
Support operational and administrative projects as assigned.
Keep the Office Services Manager informed of operational issues or workplace concerns and recommend practical solutions where appropriate.

Reception & Client Service

Provide scheduled daily reception coverage during lunch hours and complete reception closing duties.
Serve as the primary backup receptionist, providing full-day reception coverage during absences, vacations, and peak periods.
Deliver professional, courteous service to clients, visitors, and colleagues while maintaining a welcoming reception area.

Meetings & Events

Coordinate catering for meetings and events.
Support firm and client events, including occasional events outside regular business hours.

Other Responsibilities

Perform other duties as assigned.

Qualifications

Previous experience in an office assistant, administrative, hospitality, or client service role is preferred.
Strong organizational and time management skills, with the ability to manage multiple priorities in a fast-paced environment.
Excellent verbal and written communication skills.
Customer service-focused with a professional, approachable, and positive attitude.
Demonstrated ability to work independently, take initiative, anticipate needs, and solve problems with minimal supervision.
Ability to maintain a high level of professionalism and confidentiality.
Comfortable using office technology, including multifunction printers, scanners, Microsoft Office, and other office software.
Ability to lift up to 30 lbs. when required and regularly move throughout the office, including using stairs multiple times each day.
Smart Serve certification, or willingness to obtain certification, to assist with firm events.

Compensation & Benefits

Loopstra Nixon LLP offers a competitive and comprehensive total rewards package, including:

Salary range of $45,000 - $55,000 CAD, commensurate with experience.
Comprehensive health and dental benefits.
Health Care Spending Account.
Professional development and education assistance.
Wellness and employee engagement programs.

Additional Information

This posting is for an existing vacancy.
We do not use artificial intelligence (AI) to screen or assess candidates during our recruitment process.

Loopstra Nixon is an equal opportunity employer committed to fostering an inclusive, equitable, and accessible environment. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, we are dedicated to providing accommodations throughout the recruitment process. If you require any accommodations, please notify us, and we will work with you to meet your needs.

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More about this job

Responsibilities

Maintain organized, clean, and well-stocked office and client spaces; manage supplies, maintenance requests, workstations, and administrative tasks. Provide reception coverage and client service, prepare courier shipments, and coordinate catering and support for meetings and events.

Requirements

Previous experience in office assistance, administration, hospitality, or client service is preferred, along with strong organizational, communication, and customer service skills. Candidates should be proactive, professional, comfortable with office technology, able to lift up to 30 pounds and move around the office, and hold or be willing to obtain Smart Serve certification.

Skills

Organization
Time Management
Verbal Communication
Written Communication
Customer Service
Initiative
Problem Solving
Confidentiality
Microsoft Office
Office Technology
Inventory Management
Reception
Administrative Support
Event Coordination
Document Organization
Courier Management

Benefits

Health And Dental Benefits
Health Care Spending Account
Professional Development And Education Assistance
Wellness And Employee Engagement Programs

Visa sponsorship

Not detected in the job text

Keywords

Office Services
Office Operations
Administrative Support
Reception
Client Service
Inventory Management
Office Supplies
Building Maintenance
Workstation Setup
Scanning
Binding
Filing
Document Organization
Courier Shipments
Microsoft Office
Multifunction Printers
Scanners
Catering
Event Support
Smart Serve Certification
Confidentiality
Customer Service
Time Management
Problem Solving

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