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Added 8 mins ago
AB
gestionnaire de la remise en marché des véhicules | Remarketing Manager
Avis Budget Group
Dorval, QC
- Full-time
Avis Budget Group is hiring a Vehicle Remarketing Manager for our Montreal location!
Added 8 mins ago
C
Project Cost Analysis
Clearway
Toronto, ON · Greater Toronto Area, Ontario
- Full-time
…importantly, the talent and skill of our people. In fact, the Clearway Staff is the reason why so many organizations turn to us for the most complex construction assignments. That is how…
Added 8 mins ago
SH
Registered Early Childhood Educator (RECE) / Early Childhood Assistant (ECA) – Toronto
Sentient HR Services Inc.
Toronto, ON
- $23.34 CAD / hour
- Full-time
…age-appropriate programming while working collaboratively with centre staff to provide a safe, inclusive, and high-quality childcare…
Added 8 mins ago
C(
Controls Integration Specialist Supervisor
CenterLine (Windsor) Limited
Lasalle, ON
- $47 to $56 CAD / hour
- Full-time
…excellence. This position will report to the Controls Integration…
Added 8 mins ago
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Nurse Practitioner
HealthCareersInSask.ca
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- Full-time
…The position will report to and work under the direction of a manager in one of the designated program areas. Practicing within Saskatchewan Health Authority policies, CRNS standards, and…
Added 8 mins ago
H
Nurse B - Clinical Coordinator
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Nokomis, SK
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H
Nurse A - Registered Nurse General Duty Nurse
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…care to clients. The Registered Nurse is responsible to the Manager of a designated…
Added 8 mins ago
H
Acute Care Manager Assiniboia
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Assiniboia, SK
- Full-time
Job Description: The Manager, Health Services, is a key leader in Saskatchewan health care, partnering with system leaders to achieve our province’s healthcare goals. Reporting to the…
Added 8 mins ago
H
Nurse Practitioner
HealthCareersInSask.ca
Assiniboia, SK
- Full-time
…The position will report to and work under the direction of a manager in one of the designated program areas. Practicing within Saskatchewan Health Authority policies, CRNS standards, and…
Added 8 mins ago
H
Nurse A - Registered Nurse General Duty Nurse
HealthCareersInSask.ca
Regina, SK
- Full-time
…care to clients. The Registered Nurse is responsible to the Manager of a designated…
Added 8 mins ago
B
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BGIS
Vancouver, BC
- Full-time
The Senior Project Manager, Major Projects plans and oversees the end-to-end delivery of assigned projects and ensures delivery within scope, budget and requirements. At this level, the…
Added 8 mins ago
TC
Restaurant Management | Leadership
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- Full-time
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Added 23 mins ago
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Cleaner - Temporary
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- Temporary
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Added 23 mins ago
Terrace Aide - Nursing
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Added 23 mins ago
Food & Beverage Cashier-BEL
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Under the direct supervision of the Manager, F&B, this position is responsible for managing the guest bills with the strictest regard to rules, regulations and outlet operational guidelines…
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Hamilton, ON · London, ON · Markdale, ON · Markham, ON · Mississauga, ON · Oshawa, ON · Ottawa, ON · Sudbury, ON · Timmins, ON · Windsor, ON
- Full-time
…services you need, when you need them. We’re looking for a Client Manager who will leverage their industry knowledge and expertise to provide front-line counselling to our clients about…
Added 23 mins ago
E
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- Full-time
As the Clinical Educator for Personal Support Services, reporting to the Care and Service Manager, you will be accountable for the training and education of Home Support Worker and Personal…
Added 23 mins ago
Nurse Case Manager
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Mississauga, ON
The Nurse Case Manager (NCM) will play an essential role in supporting patients living with HIV disease to improve both their health outcomes and quality of life. NCM offers enrolment and…
Added 23 mins ago
Dietary Aide
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Stonewall, MB
Under the direction of the Manager, Support Services and Cook, the Dietary Aide performs the assigned duties related to the preparation and service of food to patients/ residents, staff,…
Added 23 mins ago
VC
Project Manager / Senior Project Manager (Transmission Lines)
Valard Construction
Sudbury, ON
- Full-time
Our Transmission group is currently looking to add a Project Manager / Senior Project Manager to our growing team to support large Transmission Line projects in Ontario.
Added 23 mins ago
VC
Project Manager / Senior Project Manager (Transmission Lines)
Valard Construction
Sault Ste. Marie, ON
- Full-time
Our Transmission group is currently looking to add a Project Manager / Senior Project Manager to our growing team to support large Transmission Line projects in Ontario.
Added 23 mins ago
VC
Project Manager / Senior Project Manager (Transmission)
Valard Construction
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- Full-time
Our Transmission group is currently looking to add a Project Manager / Senior Project Manager to our growing team to support large Transmission Line projects in British Columbia.
Added 23 mins ago
VC
Project Manager / Senior Project Manager (Transmission)
Valard Construction
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- Full-time
Our Transmission group is currently looking to add a Project Manager / Senior Project Manager to our growing team to support large Transmission Line projects in British Columbia.
Added 23 mins ago
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Health & Wellness Manager (RPN or RN)
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Ottawa, ON
- Full-time
As our Health and Wellness Manager, you’ll lead a dedicated care team to deliver personalized support that makes residents feel valued, secure, and truly at home. You’ll be part of a…
Added 23 mins ago
French Language Instructor at Quebec
LocalEyes
Pointe-Claire, QC
Maintain clear and professional communication with the student and project manager.

Loopstra Nixon LLP

Office Assistant

Toronto, ON, M5H 3P5, Canada

Salary range of $45,000 - $55,000 CAD, commensurate with experience. · Full-time

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Job details

Pay: Salary range of $45,000 - $55,000 CAD, commensurate with experience.
Job type: Full-time
Posting language: English
Posted: Nov 2, 2026

Original job description

Loopstra Nixon LLP is seeking a proactive, organized, and service-oriented Office Assistant to support the daily operational needs of our Downtown Toronto office.

This role is ideal for someone who enjoys staying active throughout the day, takes pride in creating an organized and welcoming workplace, and thrives in a collaborative team environment. As a key member of our Office Services team, you will help ensure our lawyers, staff, clients, and visitors receive exceptional service every day.

Hours: Monday to Friday, 9:00 a.m. – 5:00 p.m.

Status: Full-time, On-site

What You Will Be Doing

Office Operations

Maintain clean, organized, and well-stocked kitchens, coffee stations, client areas, printer stations, fridges, and dishwashers.
Ensure client-facing spaces are consistently clean, welcoming, and fully stocked.
Maintain inventory of office and mailroom supplies, placing orders and restocking as needed.
Coordinate building maintenance requests with property management.
Organize workstations and offices and assist with preparing workspaces for new employees.

Administrative Support

Assist lawyers, law clerks, and other team members with scanning, binding, filing, document organization, and other administrative requests.
Prepare and manage courier shipments.
Support operational and administrative projects as assigned.
Keep the Office Services Manager informed of operational issues or workplace concerns and recommend practical solutions where appropriate.

Reception & Client Service

Provide scheduled daily reception coverage during lunch hours and complete reception closing duties.
Serve as the primary backup receptionist, providing full-day reception coverage during absences, vacations, and peak periods.
Deliver professional, courteous service to clients, visitors, and colleagues while maintaining a welcoming reception area.

Meetings & Events

Coordinate catering for meetings and events.
Support firm and client events, including occasional events outside regular business hours.

Other Responsibilities

Perform other duties as assigned.

Qualifications

Previous experience in an office assistant, administrative, hospitality, or client service role is preferred.
Strong organizational and time management skills, with the ability to manage multiple priorities in a fast-paced environment.
Excellent verbal and written communication skills.
Customer service-focused with a professional, approachable, and positive attitude.
Demonstrated ability to work independently, take initiative, anticipate needs, and solve problems with minimal supervision.
Ability to maintain a high level of professionalism and confidentiality.
Comfortable using office technology, including multifunction printers, scanners, Microsoft Office, and other office software.
Ability to lift up to 30 lbs. when required and regularly move throughout the office, including using stairs multiple times each day.
Smart Serve certification, or willingness to obtain certification, to assist with firm events.

Compensation & Benefits

Loopstra Nixon LLP offers a competitive and comprehensive total rewards package, including:

Salary range of $45,000 - $55,000 CAD, commensurate with experience.
Comprehensive health and dental benefits.
Health Care Spending Account.
Professional development and education assistance.
Wellness and employee engagement programs.

Additional Information

This posting is for an existing vacancy.
We do not use artificial intelligence (AI) to screen or assess candidates during our recruitment process.

Loopstra Nixon is an equal opportunity employer committed to fostering an inclusive, equitable, and accessible environment. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, we are dedicated to providing accommodations throughout the recruitment process. If you require any accommodations, please notify us, and we will work with you to meet your needs.

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More about this job

Responsibilities

Maintain organized, clean, and well-stocked office and client spaces; manage supplies, maintenance requests, workstations, and administrative tasks. Provide reception coverage and client service, prepare courier shipments, and coordinate catering and support for meetings and events.

Requirements

Previous experience in office assistance, administration, hospitality, or client service is preferred, along with strong organizational, communication, and customer service skills. Candidates should be proactive, professional, comfortable with office technology, able to lift up to 30 pounds and move around the office, and hold or be willing to obtain Smart Serve certification.

Skills

Organization
Time Management
Verbal Communication
Written Communication
Customer Service
Initiative
Problem Solving
Confidentiality
Microsoft Office
Office Technology
Inventory Management
Reception
Administrative Support
Event Coordination
Document Organization
Courier Management

Benefits

Health And Dental Benefits
Health Care Spending Account
Professional Development And Education Assistance
Wellness And Employee Engagement Programs

Visa sponsorship

Not detected in the job text

Keywords

Office Services
Office Operations
Administrative Support
Reception
Client Service
Inventory Management
Office Supplies
Building Maintenance
Workstation Setup
Scanning
Binding
Filing
Document Organization
Courier Shipments
Microsoft Office
Multifunction Printers
Scanners
Catering
Event Support
Smart Serve Certification
Confidentiality
Customer Service
Time Management
Problem Solving

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