Closed listing
Personal Assistant
- Montreal, QC, Canada
Full-time
This opening has closed.
The original listing is kept below for reference.
Job details
- Job type
- Full-time
- Closing date
- Posting language
- English
- Posted
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Search current openingsOriginal job description
Archived listing. The details below describe a past opening.
Role Description The Personal Assistant is a full-time, on-site role based in Montreal, QC, providing daily administrative and organizational support to senior professionals. Responsibilities include managing calendars and appointments, organizing meetings, coordinating travel arrangements, and maintaining accurate records and files. The role involves handling correspondence, preparing routine documents and reports, and ensuring timely follow-up on tasks and deadlines. The Personal Assistant will also assist with clerical duties such as data entry, document formatting, and basic office coordination, while maintaining a high level of confidentiality and professionalism.
Qualifications
- Strong Personal Assistance and Executive Administrative Assistance skills, with experience supporting senior leaders in a professional environment.
- Excellent Communication skills, including clear written and verbal communication and the ability to interact effectively with clients and internal teams.
- Proficient Diary Management capabilities, including scheduling, prioritizing appointments, and coordinating meetings and events.
- Solid Clerical Skills, such as document preparation, filing, data entry, and using office productivity software (e.g., Word, Excel, Outlook).
- Highly organized, detail-oriented, and able to manage multiple tasks and deadlines in a fast-paced office setting.
- Discretion and professionalism in handling sensitive information and confidential matters.
- Previous experience in a professional services or accounting firm environment is an asset.
- Post-secondary education in administration, business, or a related field, or equivalent practical experience.
More about this job
Responsibilities
Provide daily administrative and organizational support to senior professionals by managing calendars, appointments, meetings, travel, correspondence, records, and files. Prepare routine documents and reports, follow up on tasks and deadlines, and assist with data entry, document formatting, and office coordination while maintaining confidentiality.
Requirements
Requires strong personal and executive administrative assistance skills, clear written and verbal communication, diary management, and clerical abilities, along with proficiency in office productivity software. Candidates should be organized, detail-oriented, discreet, and professional; experience in professional services or accounting is an asset, and post-secondary education in administration, business, or a related field - or equivalent experience - is requested.
Skills
- Personal Assistance
- Executive Administrative Assistance
- Communication
- Diary Management
- Calendar Management
- Appointment Scheduling
- Meeting Coordination
- Travel Coordination
- Clerical Skills
- Document Preparation
- Filing
- Data Entry
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Confidentiality
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Finance & Accounting
Keywords
- Personal Assistance
- Executive Administrative Assistance
- Calendar Management
- Diary Management
- Appointment Scheduling
- Meeting Coordination
- Travel Arrangements
- Correspondence
- Recordkeeping
- Document Preparation
- Report Preparation
- Task Follow-Up
- Deadline Management
- Data Entry
- Document Formatting
- Office Coordination
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Confidentiality
- Professional Services
- Accounting
- Tax Planning