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Added 22 mins ago
Administrator, Real Estate Project
Black Diamond Group
Calgary, AB
Full-time
Coordinate with internal departments including Finance, Corporate Accounting, Financial Reporting, Accounts Payable, Fixed Assets, HSE, Tax, Treasury, Legal, and Operations, as well as…
Added 22 mins ago
Senior Manager, Strategic Finance
Borderless AI
Toronto, ON
Full-time
…ownership of financial reporting, tax, transfer pricing policies, accounts payable and receivable, and accounting policies, standing up the systems, processes, and controls a fast-growing,…
Added 22 mins ago
Manager In Training (Winnipeg Area)
Boyd Autobody & Glass
Winnipeg, MB
Full-time
Added 22 mins ago
Bookkeeper (Part-time - Contract)
Surety Association of Canada | L’Association canadienne de caution
Mississauga, ON
Oversee accounts receivable (collections) and accounts payable (cheque preparation), ensuring timely collections and payments
Added 22 mins ago
Operations & Experience Coordinator
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Toronto, ON
Full-time
Manage vendor payments and contracts in collaboration with legal and accounts payable teams.
Added 22 mins ago
Bookkeeper / Office Administrator
GONZALO LARA
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Full-time
Process and track accounts payable and supplier payments.
Added 52 mins ago
Senior Financial Analyst
Gunnebo Canada
Woodbridge, ON
Full-time
Oversee accounts payable, vendor setup, payment approvals, and payment controls.
Added 52 mins ago
Préposée ou préposé aux comptes à payer
Collège Boréal
Sudbury, ON
Full-time
Added 1 hour ago
Accounting and Billing Administrator
Standardbred Canada
Mississauga, ON
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Support accounts payable functions, including time-sensitive cheque requests, selected month-end remittances, returned payment follow up, and recovery coordination.
Added 1 hour ago
Analyste Portfolio Finance Trade Commodity (Intermédiaire)
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Strong understanding of accounting concepts, including Cash, Accounts Payable, Accounts Receivable, Net Position, and Inventory.
Added 1 hour ago
Senior Accountant/Accounting Manager - Trucking/Logistics Industry
Robert Half
Calgary, AB
$90,000 to $115,000 CAD / year
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…posting JE's, high-volume Bank Reconciliations for multiple accounts, Fixed Assets/depreciation, revenue recognition, and preparation of the monthly financial reporting package under ASPE…
Added 1 hour ago
Intermediate / Senior Accountant
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Full-time
Added 1 hour ago
SAP FICO Manager (ERP Transformation)
Tarkett Sports
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Added 1 hour ago
Financial Controller - Commercial Real Estate
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Toronto, ON
$110,000 to $145,000 CAD / year
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Added 1 hour ago
SAP FICO Manager (ERP Transformation)
Tarkett Sports
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Added 1 hour ago
Intern Staff Accountant
SFIR Consulting Ltd.
Vaughan, ON
Full-time
Maintaining accounts payable and accounts receivable
Added 2 hours ago
Senior Accounts Payable Specialist
OSL Retail Services Inc
Mississauga, ON
Other
We are currently seeking a Senior Accounts Payable Specialist. Reporting to the Manager, Accounts Payable, this role is responsible for the full cycle of accounts payable, including…
Added 2 hours ago
Accounting Administrator
Morgan Construction & Environmental Ltd.
AB · Edmonton, AB
Other
Minimum 3 years of experience in accounting, finance administration, accounts payable, purchasing administration, or a related role.
Added 2 hours ago
Office Services Associate / Admin
eTeam
Mississauga, ON
Contract
Verify and process all courier vendor invoices to Accounts Payable and resolve any issues with vendors.
Added 2 hours ago
Administrator, Accounts Payable (3 Month Contract)
Recipe Unlimited Corporation
Vaughan, ON
Contract
Reporting to Supervisor, Accounts Payable, the Administrator, Accounts Payable will process and upload invoices accurately and timely using JD Edwards. This role will review and validate…
Added 2 hours ago
Accounting Clerk - Woodbridge Toyota (26273)
Zanchin Automotive Group
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maintain accurate and up-to-date accounts payable and receivable ledgers
Added 2 hours ago
Controller/Senior Accountant
Stoakley-Stewart Consultants Ltd.
Mississauga, ON
Full-time
Added 2 hours ago
Accounting Specialist
Stevenson & White
Ottawa, ON
$56,000 to $62,000 CAD / year
Full-time
…premier organizations. In this role, you will own day-to-day accounts payable and expense processing, serve as a key finance contact for employees and vendors, and support reconciliations,…
Added 2 hours ago
Accounting & Finance Specialist
AY Talent
Dorval, QC
$55,000 to $65,000 CAD / year
Full-time
Process accounts payable through Plooto (QBO tool).
Added 2 hours ago
Administrator, Accounts Payable (3 Month Contract)
Recipe Unlimited
Vaughan, ON
Reporting to Supervisor, Accounts Payable, the Administrator, Accounts Payable will process and upload invoices accurately and timely using JD Edwards. This role will review and validate…

Closed listing

Lotus Group

Human Resources Administrative Specialist

AB, Canada
Edmonton, AB, Canada

Job type: Full-time
Closing date: Oct 21, 2026
Posting language: English
Posted: Sep 21, 2026

This opening has closed.

The original listing is kept below for reference.

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Original job description

Archived listing. The details below describe a past opening.

Lotus Group is proud to partner with our valued client, a leading manufacturer known for high quality and innovative products. They are seeking an Human Resources & Office Administrator, to join their team based in Edmonton, Alberta.

They are seeking a versatile professional to oversee day-to-day office operations and provide support across HR, accounting, and administrative functions. Reporting to the Controller for the day to day administrative functions and the Chief of Strategy & People on the HR functions, you will play a pivotal role in ensuring the office runs efficiently and effectively, by balancing multiple priorities.

Key Responsibilities:

Human Resources Administration:

Create job descriptions, post job openings, screen resumes, conduct pre-screens, and schedule interviews.
Prepare and issue employment offer letters and related hiring documentation.
Assist with reference checks and background screening.
Coordinate the full employee onboarding process, including orientation schedules, system access, and first-day requirements.
Prepare new hire packages, collect required documents, and maintain personnel files.
Support off boarding by preparing exit documentation and conducting exit interviews with the support of management if required.
Maintain and update employee records in HRIS and personnel files in compliance with privacy regulations.
Process employee changes such as promotions, salary adjustments, and status updates.
Track vacation, sick leave, and other attendance records.
Liaise with payroll to ensure accurate employee data and timely processing of changes.
Assist employees with benefit enrollment and respond to related inquiries.
Coordinate and manage all aspects of Workers Compensation Board (WCB) claims, and acting as the primary point of contact between employees and management.
Assist with the development and communication of HR policies and procedures.
Ensure adherence to employment legislation, health and safety requirements, and company policies.
Serve as a point of contact for general HR questions.
Support employee engagement initiatives such as staff BBQs, holiday parties, and recognition programs.
Prepare HR reports (headcount, turnover, recruitment metrics) as requested by management.

Accounts Payable:

Process and code vendor invoices, and verify accuracy.
Maintain accounts payable records, including invoice approvals and payment documentation.
Reconcile accounts payable transactions and resolve discrepancies.
Occasionally assisting in the payment of vendor invoices.
Respond promptly to customer inquiries.
Enter invoices into the accounting system promptly and accurately.
Process employee expense reports and reimbursements.
Provide accurate AP balances for month-end and year-end closing.

Accounts Receivable:

Reconcile customer accounts to ensure all payments are properly applied.
Record customer payments in the accounting system.
Monitor accounts to identify overdue balances and follow up with customers.
Prepare and distribute customer invoices.
Use customer portals as necessary.
Investigate and resolve discrepancies.
Prepare aging reports to track outstanding invoices.
Generate regular AR reports for management.
Support month-end and year-end closing processes by providing accurate AR balances.

Office Administration:

Answer phone calls, and respond to emails or in-person inquiries.
Manage incoming and outgoing mail, couriers, and deliveries.
Ensure the front reception area is tidy and inviting for visitors.
Draft, format, and proofread correspondence, reports, and presentations.
Maintain filing systems and ensure records are current and easy to retrieve.
Order and manage office supplies and equipment as needed.
Support and coordinate employee engagement initiatives such as staff BBQs, holiday parties, and recognition programs.
Other duties as required.

Key Requirements:

Human Resources Certificate or Diploma is preferred.
2+ years of human resources administration experience is required.
4+ years of experience working in an administrative capacity is required.
Proven experience in Accounts Payables & Accounts Receivables.
Proficient in Microsoft Office applications.
Experienced in Bamboo HR, UniPoint & Sage 50 is preferred.
Strong attention to detail, prioritization, organization and time management skills are required.
Excellent communication and interpersonal skills; ability to effectively. communicate both verbally and in writing.
Excellent analytical, decision-making, and problem-solving skills.
Demonstrated ability to effectively manage and prioritize requests, multi-task, and meet tight deadlines.
Ability to maintain a high level of confidentiality in all interactions.

We thank all interested applicants. Please note that only those applicants who meet the qualifications and requirements will be contacted.

Lotus Group provides Elevated Search, Recruitment and Human Resource services across Canada. With established client and talent networks spanning coast to coast, we know that employees are the power that fuel excellent organizations. Lotus group is dedicated to being Canada's most trusted provider of Elevated People Solutions.

For more information, visit www.lotus-group.ca.

About employer

More about this job

Responsibilities

The role involves managing day-to-day office operations, including human resources administration, accounts payable, and accounts receivable tasks. You will support the team by handling recruitment, onboarding, payroll liaison, and general administrative duties to ensure office efficiency.

Requirements

Candidates must have at least 2 years of human resources experience and 4 years of administrative experience, along with proficiency in accounting and Microsoft Office. A Human Resources certificate or diploma is preferred, and strong organizational and communication skills are essential.

Skills

Human resources administration
Accounts payable
Accounts receivable
Office administration
Recruitment
Onboarding
Payroll coordination
WCB claims management
Microsoft office
Bamboo hr
Sage 50
Unipoint
Data entry
Communication
Time management
Problem-solving

Visa sponsorship

Not detected in the job text

Keywords

Human Resources
Office Administration
Accounts Payable
Accounts Receivable
Recruitment
Onboarding
Payroll
WCB
Bamboo HR
Sage 50
UniPoint
Microsoft Office
Invoicing
Reconciliation
Employee Engagement
Compliance
Personnel Files
Data Entry
Reporting
Manufacturing

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