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Added 1 hour ago
Project Coordinator
Electricity Human Resources Canada (EHRC)
Ottawa, ON
Contract
Strong knowledge of business support processes and tools, including client relationship management systems (CRMs), Microsoft Office and Adobe Acrobat.
Added 1 hour ago
Project Administrator
BGIS
Winnipeg, MB
Full-time
BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through…
Added 2 hours ago
General Repair Technician II
BGIS
Gatineau, QC
Full-time
…other technicians, performing maintenance and repair, routine services on non-technical facility components (i.e. walls, floors, etc.). The Technician II is also responsible for performing…
Added 2 hours ago
Power Engineer - 5th Class
BGIS
AB · Edmonton, AB
Full-time
…other technicians, performing maintenance and repair, routine services on non-technical facility components (i.e. walls, floors, etc.). The Power Engineer – 5 th Class is also responsible…
Added 2 hours ago
General Repair Technician II
BGIS
Gatineau, QC
Full-time
…other technicians, performing maintenance and repair, routine services on non-technical facility components (i.e. walls, floors, etc.). The Technician II is also responsible for performing…
Added 3 hours ago
Contract Administrator
Maven Consulting Limited
North Vancouver, BC
$77,000 to $110,000 CAD / year
Full-time
…communities depend on power, water, gas, and other essential services across Western and Northern Canada. As owner's representatives, we turn client ideas and objectives into sustainable,…
Added 3 hours ago
Contract Administrator
Maven Consulting Limited
Remote, Canada
Full-time · Remote
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Operations Administrator (Maternity Cover -1 year Contract)
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Full-time
…DGA Careers, specializes in providing insurance recruiting services to major insurers, insurance brokerage firms and independent adjusting firms. DGA Careers assists qualified professionals…
Added 3 hours ago
Enterprise NAS & Object Storage Specialist
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Toronto, ON
Full-time
Interact with clients to provide quality service/solutions consistent with objectives and client requirements
Added 4 hours ago
Human Resources Administrative Specialist
Lotus Group
AB · Edmonton, AB
Full-time
Lotus Group is proud to partner with our valued client, a leading manufacturer known for high quality and innovative products. They are seeking an Human Resources & Office Administrator, to…
Added 4 hours ago
Financial Systems Administrator
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Our Toronto office is currently seeking a Financial Systems Administrator to join our Information Technology department. The ideal candidate will be an organized and eager professional who…
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Power Engineer - 5th Class
BGIS
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…other technicians, performing maintenance and repair, routine services on non-technical facility components (i.e. walls, floors, etc.). The Power Engineer – 5th Class is also responsible…
Added 4 hours ago
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Added 5 hours ago
Automotive Field Administrator
Kelly Services (Canada), Ltd.
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Other
Kelly Services' has partnered with a client in Greater Toronto Area to recruit for the below role
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Technical Specialist, Real Property Management
Defence Construction Canada
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The Technical Specialist, Real Property Management, provides real property management services to support the delivery of Client-Partner real property projects and programs. The incumbent…
Added 10 hours ago
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Our client is based in England, and it provides and manufactures washroom solutions across the UK. They have been in this field for over 50 years and continue to grow. Join their team in…
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Administrator, Exempt Securities
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An Administrator’s primary responsibility is account administration through the processing of various client based financial and non-financial transactions, adhering to required timelines…
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Service Delivery Manager
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…performance, and continuous improvement of cloud infrastructure services while maintaining strong relationships with clients and key…
Added 3 days ago
Senior Project Administrator-Workplace Services Coordinator
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Ottawa, ON
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Receive, respond to, and triage inquiries related to workplace services, office facilities, accommodations, and workplace procedures, escalating issues as appropriate.
Added 3 days ago
Senior Security Operations Specialist
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The Sr. Specialist – Managed Security Services continues second-level technical client support provided by the Analyst and Sr. Analysts. The Sr. Specialist has proven process experience in…
Added 6 days ago
Systems Administrator
University of Victoria
Victoria, BC
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Reporting to the Associate Director, Data Centre Services, the Systems Administrator works as part of a team to design, build, and ensure the operational effectiveness and security of the…
Added 10 days ago
Office Administrator (Entry Level)
Evertz Microsystems Limited
Burlington, ON
Full-time
We are seeking a reliable, organized, and proactive Office Administrator to join our team. Administrators are vital to the success of our business model, playing a key role in both internal…
Added 19 days ago
Branch Administrator, Wood Gundy-Bilingual
CIBC
Montreal, QC
Full-time
As the Branch Administrator, you will part of the CIBC Wood Gundy team and you will be accountable for effectively managing all administrative aspects of Wood Gundy branch operations. This…
Added 11 days ago
Project Administrator - Security Solutions
Convergint Technologies Ltd
Calgary, AB
Convergint is looking for a team-oriented, results-driven, Project Administrator to join our amazing Capital Projects team in our Calgary, AB location. As the Project Administrator, you…
Added 8 days ago
New Business Administrator
iA Financial Group
Calgary, AB · Edmonton, AB · Vancouver, BC · Winnipeg, MB
Full-time
…insurance companies. From coast-to-coast, we provide value-added services and support such as digital tools, education, marketing, and processing, to help advisors elevate and grow their…

Lotus Group

Human Resources Administrative Specialist

AB, Canada
Edmonton, AB, Canada

Job type: Full-time
Apply by: Oct 21, 2026
Posting language: English
Posted: Sep 21, 2026

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Original job description

Lotus Group is proud to partner with our valued client, a leading manufacturer known for high quality and innovative products. They are seeking an Human Resources & Office Administrator, to join their team based in Edmonton, Alberta.

They are seeking a versatile professional to oversee day-to-day office operations and provide support across HR, accounting, and administrative functions. Reporting to the Controller for the day to day administrative functions and the Chief of Strategy & People on the HR functions, you will play a pivotal role in ensuring the office runs efficiently and effectively, by balancing multiple priorities.

Key Responsibilities:

Human Resources Administration:

Create job descriptions, post job openings, screen resumes, conduct pre-screens, and schedule interviews.
Prepare and issue employment offer letters and related hiring documentation.
Assist with reference checks and background screening.
Coordinate the full employee onboarding process, including orientation schedules, system access, and first-day requirements.
Prepare new hire packages, collect required documents, and maintain personnel files.
Support off boarding by preparing exit documentation and conducting exit interviews with the support of management if required.
Maintain and update employee records in HRIS and personnel files in compliance with privacy regulations.
Process employee changes such as promotions, salary adjustments, and status updates.
Track vacation, sick leave, and other attendance records.
Liaise with payroll to ensure accurate employee data and timely processing of changes.
Assist employees with benefit enrollment and respond to related inquiries.
Coordinate and manage all aspects of Workers Compensation Board (WCB) claims, and acting as the primary point of contact between employees and management.
Assist with the development and communication of HR policies and procedures.
Ensure adherence to employment legislation, health and safety requirements, and company policies.
Serve as a point of contact for general HR questions.
Support employee engagement initiatives such as staff BBQs, holiday parties, and recognition programs.
Prepare HR reports (headcount, turnover, recruitment metrics) as requested by management.

Accounts Payable:

Process and code vendor invoices, and verify accuracy.
Maintain accounts payable records, including invoice approvals and payment documentation.
Reconcile accounts payable transactions and resolve discrepancies.
Occasionally assisting in the payment of vendor invoices.
Respond promptly to customer inquiries.
Enter invoices into the accounting system promptly and accurately.
Process employee expense reports and reimbursements.
Provide accurate AP balances for month-end and year-end closing.

Accounts Receivable:

Reconcile customer accounts to ensure all payments are properly applied.
Record customer payments in the accounting system.
Monitor accounts to identify overdue balances and follow up with customers.
Prepare and distribute customer invoices.
Use customer portals as necessary.
Investigate and resolve discrepancies.
Prepare aging reports to track outstanding invoices.
Generate regular AR reports for management.
Support month-end and year-end closing processes by providing accurate AR balances.

Office Administration:

Answer phone calls, and respond to emails or in-person inquiries.
Manage incoming and outgoing mail, couriers, and deliveries.
Ensure the front reception area is tidy and inviting for visitors.
Draft, format, and proofread correspondence, reports, and presentations.
Maintain filing systems and ensure records are current and easy to retrieve.
Order and manage office supplies and equipment as needed.
Support and coordinate employee engagement initiatives such as staff BBQs, holiday parties, and recognition programs.
Other duties as required.

Key Requirements:

Human Resources Certificate or Diploma is preferred.
2+ years of human resources administration experience is required.
4+ years of experience working in an administrative capacity is required.
Proven experience in Accounts Payables & Accounts Receivables.
Proficient in Microsoft Office applications.
Experienced in Bamboo HR, UniPoint & Sage 50 is preferred.
Strong attention to detail, prioritization, organization and time management skills are required.
Excellent communication and interpersonal skills; ability to effectively. communicate both verbally and in writing.
Excellent analytical, decision-making, and problem-solving skills.
Demonstrated ability to effectively manage and prioritize requests, multi-task, and meet tight deadlines.
Ability to maintain a high level of confidentiality in all interactions.

We thank all interested applicants. Please note that only those applicants who meet the qualifications and requirements will be contacted.

Lotus Group provides Elevated Search, Recruitment and Human Resource services across Canada. With established client and talent networks spanning coast to coast, we know that employees are the power that fuel excellent organizations. Lotus group is dedicated to being Canada's most trusted provider of Elevated People Solutions.

For more information, visit www.lotus-group.ca.

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More about this job

Responsibilities

The role involves managing day-to-day office operations, including human resources administration, accounts payable, and accounts receivable tasks. You will support the team by handling recruitment, onboarding, payroll liaison, and general administrative duties to ensure office efficiency.

Requirements

Candidates must have at least 2 years of human resources experience and 4 years of administrative experience, along with proficiency in accounting and Microsoft Office. A Human Resources certificate or diploma is preferred, and strong organizational and communication skills are essential.

Skills

Human resources administration
Accounts payable
Accounts receivable
Office administration
Recruitment
Onboarding
Payroll coordination
WCB claims management
Microsoft office
Bamboo hr
Sage 50
Unipoint
Data entry
Communication
Time management
Problem-solving

Visa sponsorship

Not detected in the job text

Keywords

Human Resources
Office Administration
Accounts Payable
Accounts Receivable
Recruitment
Onboarding
Payroll
WCB
Bamboo HR
Sage 50
UniPoint
Microsoft Office
Invoicing
Reconciliation
Employee Engagement
Compliance
Personnel Files
Data Entry
Reporting
Manufacturing

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