Jobs in Canada

25+ jobs

Group jobs by employerEmail me new jobs Save this search

Added 3 hours ago
CO
Administrative Assistant 3 - Front Desk
City of Saint John
Saint John, NB
- Full-time
Under the general supervision of the Information Services Coordinator, the position is responsible for general reception and administration duties for the Saint John Police Force as…
Added 3 hours ago
VA
Veterinary Reception, Technician Assistant, Jackson Creek Animal Hospital
VCA Animal Hospitals
Peterborough, ON
- Full-time
At Jackson Creek Animal Hospital, we welcome a dependable and caring Veterinary Reception / Technician Assistant to join our team in Peterborough, Ontario. We are looking for an organized,…
Added 7 hours ago
LH
Care Coordinator Manager
Lifemark Health Group
Calgary, AB
- $47,000 to $50,000 CAD / year
- Full-time
The Care Coordinator Manager is responsible for fostering and maintaining strong relationships between the clinic and its customers, including patients, staff, funders, and referral…
Added 9 hours ago
D
Front Desk Receptionist & Order Entry Coordinator
Design2View
Mississauga, ON
- Full-time
A positive, supportive workplace, stable full-time employment, training, and two weeks of paid vacation annually.
Added 9 hours ago
VA
Veterinary Reception, Client Care, Guardian Veterinary Centre
VCA Animal Hospitals
AB · Edmonton, AB
- Full-time
Guardian Veterinary Centre is welcoming a full-time Veterinary Receptionist to join our team. This is an exceptional opportunity for an organized, motivated, and empathetic individual to…
Added 11 hours ago
TF
Client Care Support - 1126
The Family Centre
Edmonton, AB
- Full-time
The Family Centre is looking for a Client Care Support professional who is passionate about providing exceptional customer service, enjoys administrative tasks, and demonstrates strong…
Added 11 hours ago
M
Sales Coordinator
MTCC
Toronto, ON
- Full-time
Provides a high level of customer service and administrative support to Sales Managers, internal staff and clients through timely communication, collaboration and follow-up. Ensures client…
Added 13 hours ago
NA
Admin Officer - Patient Services B2
NHS Ayrshire & Arran
Saskatoon, SK
- Full-time
We are seeking a dedicated and efficient Clerical Officer to join the Radiology Department. The successful candidate will provide reception and administrative support, helping to ensure the…
Added 13 hours ago
NS
Admin Officer - Patient Services B2
NHS Scotland
Saskatoon, SK
- Full-time
We are seeking a dedicated and efficient Clerical Officer to join the Radiology Department. The successful candidate will provide reception and administrative support, helping to ensure the…
Added 13 hours ago
TF
Client Care Support - 1126
The Family Centre of Northern Alberta
AB · Edmonton, AB
- Full-time
The Family Centre is looking for a Client Care Support professional who is passionate about providing exceptional customer service, enjoys administrative tasks, and demonstrates strong…
Added 14 hours ago
SC
Semester 1 LTO - 3 Periods Basic/Advanced Health Care Technology
Simcoe County District School Board
Barrie, ON
- Full-time
Guided by the principles of dignity, individualization and inclusion, the Simcoe County District School Board (SCDSB) is committed to creating an equitable and inclusive environment that…
Added 14 hours ago
H
Unit Assistant
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
Job Description: Provides support to a unit/department by performing reception, clerical, portering and cleaning duties.
Added 15 hours ago
IP
Certified Dental Assistante Level II
In Path Dental
Mississauga, ON
- Full-time
Permanent position ( Full‑time; approx.40 hours/week)
Added 15 hours ago
SL
Receptionist
Smith Legal Search
Toronto, ON
- $50,000 to $65,000 CAD / year
- Full-time
Work closely with lawyers and support staff so client meetings run smoothly
Added 16 hours ago
CO
Administrative Assistant 3 - Front Desk
City of Saint John
Saint John, NB
- Full-time
Under the general supervision of the Information Services Coordinator, the position is responsible for general reception and administration duties for the Saint John Police Force as…
Added 16 hours ago
MT
Curriculum Administrative Assistant
Mamu Tshishkutamashutau Innu Education
Happy Valley-Goose Bay, NL
- Full-time
This position plays a key role in providing dependable office support that lets the Curriculum team spend their time on students, schools and the honouring of Innu culture, traditions and…
Added 16 hours ago
MT
Curriculum Administrative Assistant
Mamu Tshishkutamashutau - Innu Education
Happy Valley-Goose Bay, NL
- Full-time
This position plays a key role in providing dependable office support that lets the Curriculum team spend their time on students, schools and the honouring of Innu culture, traditions and…
Added 17 hours ago
B
Future Opportunities - Concierge
BGO
Toronto, ON
- Full-time
The Concierge is responsible for providing access and reception services to all visitors to the property and assisting residents with inquiries by providing personalized assistance and…
Added 18 hours ago
Dispatcher, Protective Services
University of Saskatchewan
Saskatoon, SK
Provides reception and client service support to other departments as required.
Added 18 hours ago
H
Unit Clerk
HealthCareersInSask.ca
Regina, SK
- Full-time
Job Description: Provides reception and clerical support to a unit/department.
Added 1 day ago
CO
Administrative Assistant 3 - Front Desk
City of Saint John
Saint John, NB
- Full-time
Under the general supervision of the Information Services Coordinator, the position is responsible for general reception and administration duties for the Saint John Police Force as…
Added 1 day ago
MH
Medical Office Assistant/Receptionist
Myrtle HR Consulting
St. Paul, AB
- Full-time
…first point of contact while providing essential administrative support to physicians and clinic staff. We are looking for someone who takes pride in delivering exceptional customer…
Added 1 day ago
D-
Receptionist
DSV - Global Transport and Logistics
Montreal, QC
- Full-time
As a receptionist, you will be responsible for answering inquiries and providing information to the public, customers, and visitors of the assigned department or organization. Operating…
Added 1 day ago
S
Legal Administrative Assistant (Family)
SNLAW
Vancouver, BC
- Full-time
Role Description The Legal Administrative Assistant is a full-time, on-site role based in Vancouver, BC. This position supports lawyers and legal staff by preparing and formatting legal…
Added 1 day ago
CS
Office Manager - Non-Union - 1.0 FTE (7 hours per day) - Permanent- Fairview School - #4176
Chinook School Division #211
Swift Current, SK
- Full-time
The Chinook School Division is proud to serve nearly 6,000 students in 62 schools, with over 1,000 collegial and student-centered teachers and support staff. We are a vibrant and…

Closed listing

Lotus Group

Human Resources Administrative Specialist

AB, Canada
Edmonton, AB, Canada

Full-time

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

Job details

Job type: Full-time
Closing date: Oct 21, 2026
Posting language: English
Posted: Sep 21, 2026

Similar jobs hiring now

Search current openings

Original job description

Archived listing. The details below describe a past opening.

Lotus Group is proud to partner with our valued client, a leading manufacturer known for high quality and innovative products. They are seeking an Human Resources & Office Administrator, to join their team based in Edmonton, Alberta.

They are seeking a versatile professional to oversee day-to-day office operations and provide support across HR, accounting, and administrative functions. Reporting to the Controller for the day to day administrative functions and the Chief of Strategy & People on the HR functions, you will play a pivotal role in ensuring the office runs efficiently and effectively, by balancing multiple priorities.

Key Responsibilities:

Human Resources Administration:

Create job descriptions, post job openings, screen resumes, conduct pre-screens, and schedule interviews.
Prepare and issue employment offer letters and related hiring documentation.
Assist with reference checks and background screening.
Coordinate the full employee onboarding process, including orientation schedules, system access, and first-day requirements.
Prepare new hire packages, collect required documents, and maintain personnel files.
Support off boarding by preparing exit documentation and conducting exit interviews with the support of management if required.
Maintain and update employee records in HRIS and personnel files in compliance with privacy regulations.
Process employee changes such as promotions, salary adjustments, and status updates.
Track vacation, sick leave, and other attendance records.
Liaise with payroll to ensure accurate employee data and timely processing of changes.
Assist employees with benefit enrollment and respond to related inquiries.
Coordinate and manage all aspects of Workers Compensation Board (WCB) claims, and acting as the primary point of contact between employees and management.
Assist with the development and communication of HR policies and procedures.
Ensure adherence to employment legislation, health and safety requirements, and company policies.
Serve as a point of contact for general HR questions.
Support employee engagement initiatives such as staff BBQs, holiday parties, and recognition programs.
Prepare HR reports (headcount, turnover, recruitment metrics) as requested by management.

Accounts Payable:

Process and code vendor invoices, and verify accuracy.
Maintain accounts payable records, including invoice approvals and payment documentation.
Reconcile accounts payable transactions and resolve discrepancies.
Occasionally assisting in the payment of vendor invoices.
Respond promptly to customer inquiries.
Enter invoices into the accounting system promptly and accurately.
Process employee expense reports and reimbursements.
Provide accurate AP balances for month-end and year-end closing.

Accounts Receivable:

Reconcile customer accounts to ensure all payments are properly applied.
Record customer payments in the accounting system.
Monitor accounts to identify overdue balances and follow up with customers.
Prepare and distribute customer invoices.
Use customer portals as necessary.
Investigate and resolve discrepancies.
Prepare aging reports to track outstanding invoices.
Generate regular AR reports for management.
Support month-end and year-end closing processes by providing accurate AR balances.

Office Administration:

Answer phone calls, and respond to emails or in-person inquiries.
Manage incoming and outgoing mail, couriers, and deliveries.
Ensure the front reception area is tidy and inviting for visitors.
Draft, format, and proofread correspondence, reports, and presentations.
Maintain filing systems and ensure records are current and easy to retrieve.
Order and manage office supplies and equipment as needed.
Support and coordinate employee engagement initiatives such as staff BBQs, holiday parties, and recognition programs.
Other duties as required.

Key Requirements:

Human Resources Certificate or Diploma is preferred.
2+ years of human resources administration experience is required.
4+ years of experience working in an administrative capacity is required.
Proven experience in Accounts Payables & Accounts Receivables.
Proficient in Microsoft Office applications.
Experienced in Bamboo HR, UniPoint & Sage 50 is preferred.
Strong attention to detail, prioritization, organization and time management skills are required.
Excellent communication and interpersonal skills; ability to effectively. communicate both verbally and in writing.
Excellent analytical, decision-making, and problem-solving skills.
Demonstrated ability to effectively manage and prioritize requests, multi-task, and meet tight deadlines.
Ability to maintain a high level of confidentiality in all interactions.

We thank all interested applicants. Please note that only those applicants who meet the qualifications and requirements will be contacted.

Lotus Group provides Elevated Search, Recruitment and Human Resource services across Canada. With established client and talent networks spanning coast to coast, we know that employees are the power that fuel excellent organizations. Lotus group is dedicated to being Canada's most trusted provider of Elevated People Solutions.

For more information, visit www.lotus-group.ca.

About employer

More about this job

Responsibilities

The role involves managing day-to-day office operations, including human resources administration, accounts payable, and accounts receivable tasks. You will support the team by handling recruitment, onboarding, payroll liaison, and general administrative duties to ensure office efficiency.

Requirements

Candidates must have at least 2 years of human resources experience and 4 years of administrative experience, along with proficiency in accounting and Microsoft Office. A Human Resources certificate or diploma is preferred, and strong organizational and communication skills are essential.

Skills

Human resources administration
Accounts payable
Accounts receivable
Office administration
Recruitment
Onboarding
Payroll coordination
WCB claims management
Microsoft office
Bamboo hr
Sage 50
Unipoint
Data entry
Communication
Time management
Problem-solving

Visa sponsorship

Not detected in the job text

Keywords

Human Resources
Office Administration
Accounts Payable
Accounts Receivable
Recruitment
Onboarding
Payroll
WCB
Bamboo HR
Sage 50
UniPoint
Microsoft Office
Invoicing
Reconciliation
Employee Engagement
Compliance
Personnel Files
Data Entry
Reporting
Manufacturing

Report this job

Work requirements

Jobs in Canada