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Louis W. Bray Construction

Administrator & Accounts Payable

Ottawa, ON, Canada
Vars, ON, K0A 3H0, Canada

Job type: Contract
Posting language: English
Posted: Sep 25, 2026

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Original job description

Louis W. Bray Construction Limited is a well-established Heavy Civil Construction Contractor that has continually built on its solid reputation throughout Ontario since 1972. We are seeking an Administrator for a six-month contract to provide accounts payable and general administrative support as part of our team. The office is in Vars, Ontario, near the East end of Ottawa. Reliable transportation is required to commute to and from work.

Responsibilities include:

Accounts Payable

Process and enter supplier invoices accurately into the accounting system.
Review invoices for proper approvals and coding.
Reconcile vendor statements and investigate discrepancies.
Set up new vendors in the ERP/accounting system and maintain vendor records
Act as back-up in creating and issuing purchase orders in accordance with company policies and procedures.
Prepare and process accounts payable payments, including cheques and electronic fund transfers.
Maintain organized electronic and physical filing systems for finance records.
Assist with quarry accounts receivable activities, including invoicing, payment application, and customer inquiries.

Reception and General Office Support

Answer incoming telephone calls and route them to the appropriate employee or department.
Greet visitors, confirm the purpose of their visit, and notify the appropriate internal contact.
Receive, record, and distribute deliveries, couriers, and incoming packages.
Complete routine inventory checks for office, printer, kitchen, and cleaning supplies for two offices (Vars and Kanata).
Maintain standard reorder quantities and identify shortages.
Prepare routine supply orders for approval or submit orders within approved spending limits.
Coordinate routine requirements with cleaning providers.

Meeting Coordination and Event Support

Reserve meeting rooms or establish virtual meeting links.
Prepare room, audiovisual, and virtual-meeting arrangements.
Collect agenda items and supporting materials from contributors.
Assemble and circulate meeting packages.
Print or distribute documents where required
Arrange meals, refreshments, accommodations, and other approved meeting logistics, such as dinners, team building activities.
Support corporate wide events as required
Support client and vendor events as required

Qualifications & Requirements

Previous office management/ administrative support
Previous experience in Accounts Payable, Accounting, Bookkeeping, or administrative support.
Strong attention to detail and accuracy.
Excellent organizational and time management skills.
Proficiency in Microsoft Office, particularly Excel.
Experience with accounting software or ERP systems is considered an asset.
Ability to handle confidential information with discretion.
Strong communication and interpersonal skills.
Ability to work independently and collaboratively within the team and manage multiple priorities in a fast-paced environment.”

Louis W. Bray Construction welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates participating in all aspects of the selection process. Thank you in advance for your interest in this position.

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More about this job

Responsibilities

The administrator will manage accounts payable processes, including invoice entry, vendor reconciliation, and payment processing. Additionally, they will provide general office support, such as handling reception duties, managing inventory, and coordinating meetings and events.

Requirements

Candidates must have previous experience in administrative support or accounts payable and possess strong organizational and time management skills. Proficiency in Microsoft Office, particularly Excel, and the ability to work independently in a fast-paced environment are required.

Skills

Accounts payable
Administrative support
Accounting software
ERP systems
Microsoft Office
Excel
Data entry
Vendor management
Invoicing
Reconciliation
Office management
Communication
Time management
Organizational skills
Attention to detail

Visa sponsorship

Not detected in the job text

Keywords

Accounts Payable
Administrative Support
Heavy Civil Construction
ERP
Accounting
Bookkeeping
Invoicing
Vendor Records
Purchase Orders
Electronic Fund Transfers
Reception
Inventory Management
Meeting Coordination
Microsoft Office
Excel
Contract
Construction Industry

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