Bilingual Legal Assistant - Permanent - 19234

Bilingual Legal Assistant - Permanent - 19234

About the Opportunity

Our client is a law firm located in downtown Ottawa. They are looking for an experienced and fluently bilingual Legal Assistant to join their team on a full-time, permanent basis.

Duties include but are not limited to:

• Manage complex calendars, including scheduling meetings, mediations, hearings, arbitrations, and court appearances
• Monitor critical dates deadlines and ensure timely follow-up
• Maintain bring-forward systems and proactively track key milestones and deliverables
• Coordinate logistics and materials for hearings, mediations, and client meetings
• Liaise with legal professionals to prioritize tasks and adapt to changing deadlines
• Draft, revise, format and proofread legal documents, including pleadings, briefs, correspondence, and tribunal filings
• Prepare and file documents with Ontario courts, the Labour Relations Board, CIRB, and the Human Rights Tribunal of Ontario
• Assemble books of documents, hearing briefs, and supporting materials
• Draft routine correspondence and memoranda for review
• Coordinate conflict checks and open new client matters in accordance with firm policies
• Maintain accurate and up-to-date client and matter information within firm systems
• Organize and manage physical and electronic files, ensuring accessibility and compliance with recordkeeping standards
• Support client onboarding and ongoing file management processes
• Assist with time entry, billing preparation, and submission processes
• Track and manage complex client billing requirements, including guidelines and rate structures
• Review billing details for accuracy and completeness prior to submission
• Liaise with Accounting and Billing teams to resolve discrepancies and support timely invoicing
• Coordinate meetings, travel arrangements, and related logistics
• Handle correspondence, mail, courier services, and document management tasks
• Utilize legal and firm software for case management, document automation, and e-discovery support
• Collaborate with other legal assistants and administrative teams to ensure seamless support coverage
• Perform additional administrative duties as required to support legal professionals and firm operations

About You

The successful candidate will have the following:

• Exceptional written and verbal communication skills in both French and English
• Completion of a recognized post-secondary Legal Assistant, Law Clerk, or related program preferred
• 3+ years of experience in Labour/Employment Law and/or Litigation
• Demonstrated experience with Ontario court and tribunal processes, including HRTO procedures
• Strong understanding of legal documentation, court procedures, and tribunal rules
• Knowledge of Labour, Employment and Human Rights practices and processes
• Familiarity with law firm systems, document management, and billing platforms
• Working knowledge of Microsoft Office Suite and legal software applications
• Excellent organizational and time-management skills with the ability to manage competing priorities
• Strong attention to detail and commitment to accuracy
• Proven ability to work independently while contributing to a collaborative team environment
• Strong client service orientation and professional judgment
• Ability to handle sensitive and confidential information with discretion
• Adaptability and willingness to learn new tools and technologies

About the Job

Salary will depend on experience, but is likely to fall within the $55,000 to $75,000/year range. Benefits and a hybrid work option will be offered.

How to Apply

Please apply by clicking the “Apply Now” button below and follow the instructions to submit your résumé. You can also apply by submitting your résumé directly to lmclachlan@lrostaffing.com. If you are already registered with us, please contact your Senior Recruiter. Please quote job 19234.

LRO Staffing values fairness, confidentiality, and human judgment in every stage of our hiring process. We do not use automated or AI-driven screening tools to assess applications. Each submission is reviewed by an experienced recruiter to ensure a thoughtful and equitable evaluation of every candidate.

Thank you for your interest in this role. One of our Recruiters will be in touch with you if your profile meets the requirements for the role and the expectations of our clients. Please note that all candidates must be permitted to work in Canada to be considered for this opportunity.