About The Opportunity
LRO Staffing is partnering with a respected Ottawa organization to recruit an
Executive Assistant for a temporary contract. This is an excellent opportunity for an experienced Executive Assistant who can quickly step into a busy executive office, manage complex calendars, and provide proactive, hands-on support with minimal training.
Duties include but are not limited to:
- Providing high-level administrative support to two VP-level executive-office leaders
- Managing complex and frequently changing executive calendars
- Coordinating meetings and appointments while balancing competing priorities
- Providing proactive follow-up and ensuring commitments and action items are addressed
- Coordinating virtual and in-person meetings, including meeting preparation and logistics
- Coordinating travel arrangements using the organization's established travel platform
- Preparing documents, briefing materials, meeting information, and other administrative materials
- Providing administrative support during meetings, including taking minutes when required
- Managing correspondence and general administrative follow-up
- Maintaining electronic and physical documents and materials as required
- Using Microsoft Office, Outlook, and other organizational technology to support executive needs
- Working collaboratively with the broader administrative team
- Assisting with additional administrative responsibilities as required
About You
The successful candidate will have the following:
- 3-5+ years of relevant Senior Administrative Assistant experience
- Significant experience managing complex, frequently changing executive calendars
- Strong ability to coordinate competing priorities and adjust schedules as needs change
- Highly organized, detail-oriented, and proactive
- Strong Microsoft Office and Outlook skills
- Experience coordinating executive travel and supporting virtual and in-person meetings
- Comfortable preparing documents, meeting materials, and minutes
- Strong interpersonal and communication skills
- Able to work effectively with different executive working styles
- Adaptable and comfortable working in a constantly changing environment
- Able to work independently and take initiative while also being a collaborative team member
- Comfortable working with both digital tools and traditional administrative processes, including printing and maintaining physical materials
- Quick to learn new systems and processes and able to step into a role with minimal training
- Experience within a not-for-profit or people-focused organization is an asset
- French-language skills are an asset but not required
About the Job
- Work Arrangement: Hybrid; onsite 2-3 days per week, with flexibility based on executive schedules and business needs
- Duration: ASAP for approximately 8 weeks, with potential for extension
- Hourly Pay: $28.00 to $30.00
- Hours: Monday to Friday, 37.5 hours per week, flexible within normal business hours
How To Apply
Please apply by clicking the “Apply Now” button below and follow the instructions to submit your résumé. You can also apply by submitting your résumé directly to executivesupportcontract@lrostaffing.com. If you are already registered with us, please contact your Senior Recruiter. Please quote job
19490.
LRO Staffing values fairness, confidentiality, and human judgment in every stage of our hiring process. We do not use automated or AI-driven screening tools to assess applications. Each submission is reviewed by an experienced recruiter to ensure a thoughtful and equitable evaluation of every candidate.
Thank you for your interest in this role. One of our Recruiters will be in touch with you if your profile meets the requirements for the role and the expectations of our clients. Please note that all candidates must be permitted to work in Canada to be considered for this opportunity.
