Office & administration jobs in Canada

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Added 17 days ago
B
Administrative Assistant III
BGIS
Markham, ON
- Full-time
The Administrative Assistant III will perform general office duties and support for the site based FM Team in accordance with BGIS standards and procedures.
Added 17 days ago
EL
Receptionist & Customer Service Administrator (TruStone Financial)
Empire Life
London, ON
- Full-time
…prepares the courier and greets and directs visitors to the office; in addition to providing inforce policy administrative support. The incumbent is guided by defined procedural instruction…
Added 18 days ago
CO
ADMINISTRATIVE ASSISTANT 2 #61509
City of Toronto
Toronto, ON
- Full-time
Operates office equipment and computers utilizing a variety of desktop applications and corporate systems.
Added 18 days ago
MI
Administrative Coordinator - Assessment Department
McDowall Integrative Psychology & Healthcare
Toronto, ON
- Full-time
We would consider a candidate with a post-secondary degree/diploma in business, office administration, or a related field.
Added 18 days ago
LS
Executive Assistant / Office Coordinator - Permanent - 19575
LRO Staffing
Ottawa, ON
- Contract
…members of the executive team. The role also encompasses business administration, contract and document coordination, office support, and special…
Added 18 days ago
EB
Supply Chain Manager
Equals Brewing Company Inc.
London, ON
- $85,000 to $100,000 CAD / year
- Full-time
● Post-secondary education in Supply Chain Management, Business Administration, or a related field
Added 18 days ago
P
Test Administrator
Pearson
Victoria, BC
- Part-time
Beginner to intermediate experience in Microsoft Office (Word, Excel, and Outlook).
Added 18 days ago
Administration Office Assistant
Commissionaires Nova Scotia
Bedford, NS
We are currently seeking an organized, detail-oriented, and service-focused Administration Office Assistant to join our People and Culture team. This role supports the day-to-day…
Added 18 days ago
AL
AltaGas - Sourcing Specialist
AltaGas Ltd.
Calgary, AB · AB - Calgary
- Full-time
Experience supporting claims, change management, and contract administration.
Added 18 days ago
DG
Executive Assistant to Finance Leadership Team 1 year contract Mid-town
Dean Group
Toronto, ON
- Contract
Strong utilization of all MS Office applications, with excellent written and grammar for preparing correspondence, monthly reports and Board level presentations using PowerPoint.
Added 18 days ago
QM
Réceptionniste et administrateur(trice) de bureau / Reception & Office Administrator
Quantum Management Services Ltd.
Montreal, QC
- $50,000 to $60,000 CAD / year
- Full-time
- Manage day-to-day office administration, including mail, couriers, office supplies, vendors and general documentation.
Added 18 days ago
VI
Adjointe administrative aux ventes
VibroSystM Inc.
Longueuil, QC
- Full-time
Vocational diploma (DVS) or College diploma (DCS) in administration, office automation, or an equivalent combination of education and experience
Added 18 days ago
Grocery Utility Clerk (Quarry Park)
Calgary Co-op
Calgary, AB
Added 18 days ago
Bakery Utility Clerk (Cochrane)
Calgary Co-op
Cochrane, AB
Added 18 days ago
J
Property Administrator – Residential
JLL
Toronto, ON
- Full-time
Schedule: Monday to Friday, 8:30am–5:00pm | In-office 5 days per week
Added 18 days ago
PH
Program Administrative Assistant, Long Term Care
Providence Healthcare
Vancouver, BC
- Full-time
Intermediate to advanced skills using a variety of computerized software packages such as Microsoft Office Suite (e.g. Excel, Access, PowerPoint, Outlook), related databases and the…
Added 18 days ago
QM
Adjoint(e) de direction du président - soutien à la haute direction / Executive Assistant
Quantum Management Services Ltd.
Montreal, QC
- $70,000 to $80,000 CAD / year
- Contract
Added 18 days ago
OC
Receptionist
Options Consulting Solutions
Toronto, ON
- $57,000 to $60,000 CAD / year
- Full-time
Provide administrative and organizational support to the office as required
Added 18 days ago
QM
Administrative Assistant
Quantum Management Services Ltd.
Mississauga, ON
- $27 to $29 CAD / hour
- Temporary
…client. The ideal candidate is comfortable working with Microsoft Office, managing multiple priorities, and supporting a busy…
Added 18 days ago
IS
Records Technician
IBW Surveyors
Bowmanville, ON
- Full-time
…Records Team for a full-time,one-year contract at our Bowmanville office. No surveying experience? No problem! We're happy to train the right…
Added 18 days ago
SI
Retail Operations Supervisor
Staples Inc.
Vaughan, ON
- Full-time
…including merchandising, freight flow, promotions, and front office tasks, including weekly cash office administration and reporting. As a keyholder, you act as a leader on duty, supporting…
Added 18 days ago
CA
Executive Assistant
Condominium Authority of Ontario
Toronto, ON
- Full-time
Flexible hybrid work model (two remote days per week)
Added 18 days ago
BT
Receptionist
Baker Tilly Canada
ON · Chatham-Kent, ON
- Full-time
Greet clients and visitors in a professional and welcoming manner, ensuring a positive first impression of the accounting office.
Added 18 days ago
CM
Operations Supervisor
Carter Murray
Montreal, QC
- $90,000 to $105,000 CAD / year
- Full-time
Strong computer skills, including Microsoft Office (Excel required; Access an asset).
Added 18 days ago
QM
Administrative assistant
Quantum Management Services Ltd.
Montreal, QC
- Full-time
- Diploma or Certificate (DEC/AEC) in Office Administration, Secretarial Studies, or Administrative Techniques

LRO Staffing

Executive Assistant / Office Coordinator - Permanent - 19575

Ottawa, ON, Canada

The anticipated salary range is $60,000 to $70,000 annually, based on experience, with a benefits package. · Contract

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Job details

Pay: The anticipated salary range is $60,000 to $70,000 annually, based on experience, with a benefits package.
Job type: Contract
Apply by: Nov 22, 2026
Experience: 5+ years of experience in executive support, business administration, office coordination, contract administration, legal administration, or a similar role
Posting language: English
Posted: Oct 23, 2026

Original job description

Executive Assistant / Office Coordinator - Permanent - 19575

About the Opportunity

Our client is seeking an experienced Executive Assistant / Office Coordinator to join their team in Kanata. This is a unique opportunity for a highly organized, proactive, and business-minded professional who enjoys working in a fast-paced environment where priorities can evolve quickly.

The successful candidate will support the Chief Operating Officer (COO), with occasional support to other members of the executive team. The role also encompasses business administration, contract and document coordination, office support, and special projects.

The focus will be on taking ownership of business-related tasks, creating structure and follow-through, and helping to streamline responsibilities currently managed by the leadership team.

The ideal candidate is adaptable, resourceful, detail-oriented, and comfortable working independently while managing a variety of priorities.

Duties include but are not limited to:

Provide administrative, organizational, and business support primarily to the COO, with occasional support to the executive team
Prepare, format, proofread, and organize business documents, correspondence, reports, presentations, and other materials
Review and organize contracts, agreements, amendments, notices, and other legal or business documentation
Identify inconsistencies, missing information, or items requiring clarification and coordinate follow-up with the appropriate stakeholders
Coordinate with external legal counsel and insurance providers as required
Assist with insurance renewals and maintain related documentation and records
Review invoices from external providers and flag discrepancies or items requiring clarification
Coordinate document review and approval processes
Maintain organized records, tracking tools, and document management systems
Use Excel to maintain trackers, organize information, and support reporting and administrative processes
Coordinate meetings, prepare materials, document key discussions and action items, and follow up on outstanding items as required
Provide administrative and coordination support for special projects and business priorities
Research, gather, organize, and summarize information to support business decisions
Coordinate with internal and external stakeholders to obtain information and keep projects and deliverables moving forward
Provide general office coordination and support, including supplies, vendors, equipment, visitors, and day-to-day office requirements
Take ownership of assigned responsibilities and ensure work is completed accurately, efficiently, and on time
Handle confidential and sensitive business information with discretion

About You

The successful candidate will have the following:

Post-secondary education in business administration, office administration, legal administration, or a related field is an asset; equivalent practical experience will also be considered
5+ years of experience in executive support, business administration, office coordination, contract administration, legal administration, or a similar role
Experience working with contracts, agreements, amendments, legal documents, or other detailed business documentation
Strong attention to detail with the ability to identify inconsistencies, missing information, and potential issues
Excellent document formatting, proofreading, and written communication skills
Strong proficiency with Microsoft Office, particularly Word, Excel, Outlook, and PowerPoint
Experience coordinating with lawyers, insurance providers, vendors, or other external partners is an asset
Strong organizational skills with excellent follow-through and the ability to manage multiple priorities
Sound business judgment
Proactive and resourceful, with the ability to anticipate needs and take ownership without requiring constant direction
Comfortable working in a dynamic, evolving environment where priorities may change
Professional, collaborative, and confident communicating with executives and external stakeholders
Strong English communication skills; French is considered an asset

About the Job

This is a permanent, fully onsite position located in Kanata, with free parking available onsite. The anticipated salary range is $60,000 to $70,000 annually, based on experience, with a benefits package.

If you are a proactive administrative professional who enjoys being the person who brings organization, follow-through, and structure to a busy business environment, we would welcome the opportunity to hear from you.

How to Apply

Please apply by clicking the “Apply Now” button below and follow the instructions to submit your résumé. You can also apply by submitting your résumé directly to executivesupportcontract@lrostaffing.com. If you are already registered with us, please contact your Senior Recruiter. Please quote job 19575.

LRO Staffing values fairness, confidentiality, and human judgment in every stage of our hiring process. We do not use automated or AI-driven screening tools to assess applications. Each submission is reviewed by an experienced recruiter to ensure a thoughtful and equitable evaluation of every candidate.

Thank you for your interest in this role. One of our Recruiters will be in touch with you if your profile meets the requirements for the role and the expectations of our clients. Please note that all candidates must be permitted to work in Canada to be considered for this opportunity.

Apply on LinkedIn About employer

More about this job

Responsibilities

Provide administrative and business support primarily to the COO, including preparing documents, coordinating contracts and approvals, managing records, and organizing meetings. Coordinate office operations, external partners, and special projects while tracking follow-ups and ensuring work is accurate and timely.

Requirements

Candidates should have at least five years of experience in executive support, business administration, office coordination, contract administration, legal administration, or a similar role, including experience with detailed business or legal documents. Strong Microsoft Office skills, excellent organization and communication, sound judgment, and the ability to work independently in a changing environment are required; relevant post-secondary education and French are assets.

Skills

Executive Support
Business Administration
Office Coordination
Contract Administration
Document Management
Document Formatting
Proofreading
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft PowerPoint
Meeting Coordination
Project Coordination
Stakeholder Communication
Attention To Detail
Confidentiality

Benefits

Benefits Package
Free Onsite Parking

Visa sponsorship

Not detected in the job text

Keywords

Executive Support
Business Administration
Office Coordination
Contract Administration
Legal Documentation
Contracts
Agreements
Amendments
Insurance Renewals
Invoice Review
Document Review
Document Management
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft PowerPoint
Meeting Coordination
Action Item Tracking
Project Coordination
Special Projects
Stakeholder Coordination
External Legal Counsel
Insurance Providers
Office Operations
Confidential Information
Proofreading
Business Reporting

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Office & administration jobs in Canada

Administrative Assistant III

Receptionist & Customer Service Administrator (TruStone Financial)

ADMINISTRATIVE ASSISTANT 2 #61509

Administrative Coordinator - Assessment Department