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Added 14 hours ago
IG
Senior Manager, Global Controls Officer
Insight Global
Toronto, ON
- $115,000 to $160,000 CAD / year
- Full-time
The Global Controls Office (GCO), part of the Chief Accountant's Department, supports the Controller and Chief Accountant in fulfilling their controllership mandate. The GCO is responsible…
Added 15 hours ago
Director of Corporate & Financial Services/Treasurer
the Town of the Blue Mountains
Thornbury, ON
Reporting to the Chief Administrative Officer (CAO), the Director of Corporate & Financial Services serves as the Town’s Treasurer and a key member of the Senior Management Team. This role…
Added 16 hours ago
Dash First Officer
The Talent Team at Perimeter Aviation
Winnipeg, MB · Thompson, MB · Timmins, ON · Mississauga, ON
Reporting to the Assistant Chief Pilot, the 705 First Officer transports thousands of passengers each year. As a pilot, your number one priority is to conduct each flight safely, taking…
Added 23 hours ago
Medevac Captain
The Talent Team at Perimeter Aviation
Winnipeg, MB
Reporting to the 703/704 Chief Pilot, Perimeter Medevac Pilots transport thousands of passengers each year. Whether a First Officer or a Captain, your number one priority is to conduct each…
Added 1 day ago
SB
Executive Assistant, Senior Vice President and Chief Operating Officer
South Bow
Calgary, AB · Manulife Place
- Full-time
…administrative and operational support to the Senior Vice President and Chief Operating Officer (SVP & COO). This role is a trusted partner to the executive, helping manage priorities,…
Added 1 day ago
CO
Citizen Service Representative (Including Library Services) - Bilingual (English/French)
City of Greater Sudbury
Sudbury, ON · Greater Sudbury, ON
- Internship
Department: Office of the Chief Administrative Officer
Added 1 day ago
M
Vice President, Bus Fleet Maintenance
Metrolinx
Mississauga, ON
- Full-time
…on planning and project progress timelines to the EVP, Bus, Chief Operating Officer (COO) and Senior Management Team…
Added 1 day ago
GB
Woodlands General Manager
Gorman Bros. Lumber Ltd.
Princeton, BC · West Kelowna, BC
- Full-time
…with regular time spent at both offices, and reporting to the Chief Operating Officer, this position provides leadership to the entire Woodlands (South Zone) team. The successful candidate…
Added 1 day ago
M
AI Infrastructure Engineer
Mission.dev
Canada
- Full-time
As a founding Senior AI Infrastructure Engineer, you will report to the Chief Technology Officer to design and operate large-scale infrastructure for AI workloads on public cloud and…
Added 1 day ago
Chief Safety Officer - Scarborough Subway Extension (STC)
Aecon
Toronto, ON · Scarborough, ON
As part of the Scarborough Transit Connect project based in Scarborough, Aecon is looking for a qualified Chief Safety Officer (CSO) to join our team.
Added 1 day ago
SA
Chief Operating Officer
Schroeder Ambulatory Centre
Richmond Hill, ON
- Full-time
Reporting directly to the Chair and Chief Executive Officer, the Chief Operating Officer (COO) will serve as a key member of the executive leadership team and provide the strategic,…
Added 1 day ago
BF
Chief Operating Officer
BC First Nations Justice Council
Kelowna, BC
- $203,000 to $243,000 CAD / year
- Full-time
We are seeking a Chief Operating Officer (Operations Lead) to provide executive leadership for BCFNJC's operations, implementation efforts, people leadership, and service delivery.…
Added 1 day ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Reporting to the Vice President, Corporate Services & Chief Financial Officer, the Manager, Finance, Performance and Analytics supports the hospital's strategic objectives, performance…
Added 1 day ago
L&
Chief Operating Officer
London & Middlesex Community Housing
London, ON
- Full-time
Reporting to the Chief Executive Officer and serving as a member of the Senior Leadership Team, the Chief Operating Officer (COO) provides strategic and operational leadership across London…
Added 1 day ago
EI
Senior Manager, Financial Planning & Analysis
Enercare Inc.
Markham, ON
- Full-time
This is a highly visible role with regular exposure to the Chief Financial Officer, Executive Leadership Team, Vice Presidents, and senior operational leaders. The successful candidate must…
Added 1 day ago
BE
Compliance & Enforcement Officer – 12-Month Term
BC Energy Regulator
Terrace, BC
- Full-time
The Compliance & Enforcement Officer conducts inspections and investigations of all energy industry operations to monitor for compliance and initiate enforcement of the Energy Resources…
Added 1 day ago
C
Vice President, Sales & Marketing
CYBERWELL
ON · Ontario, Canada
- Full-time
Reporting to the Chief Executive Officer, we are hiring a Vice President, Sales & Marketing to lead CYBERWELL’s commercial organization through its next phase of growth. As a member of the…
Added 1 day ago
CO
Deputy Fire Chief, Community Risk & Emergency Management (26-296)
City of Cornwall
Cornwall, ON
- $152,085 to $171,269 CAD / year
- Full-time
Job Title: Deputy Fire Chief, Community Risk & Emergency Management
Added 1 day ago
LS
Executive Assistant / Office Coordinator - Permanent - 19575
LRO Staffing
Ottawa, ON
- Contract
The successful candidate will support the Chief Operating Officer (COO), with occasional support to other members of the executive team. The role also encompasses business administration,…
Added 1 day ago
SC
Vice President, Food Marketing & Offer Development (70309772)
Sodexo Canada Ltd
Toronto, ON
- Full-time
…into innovative and integrated solutions. Reporting to the Chief Executive Officer, the role serves as the enterprise bridge between Sales, Client Growth and Operations, bringing together…
Added 1 day ago
T
Head of Operations & Customer Success
Talently
Toronto, ON
- $160,000 to $180,000 CAD / year
- Full-time
Reporting directly to the Chief Operating Officer, you will lead the development of the company's People Operations and Customer Success functions. This is a hands-on leadership opportunity…
Added 1 day ago
E
Integrated Marketing Director (Toronto)
Everist
Toronto, ON
- Full-time
…digging into performance data. Reporting into our Co-Founder / Chief Brand Officer, you’ll execute and evolve Everist’s marketing strategy across brand, content, performance, and channel…
Added 1 day ago
LS
Chief of Staff - Permanent - 19557
LRO Staffing
Toronto, ON
- Full-time
…becoming an AI-native legal technology business, is looking for a Chief of Staff with 4+ years of experience to work as the COO’s right hand. The company has grown fivefold since its pivot…
Added 1 day ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Reporting to the Vice President, Corporate Services & Chief Financial Officer, the Manager, Finance, Performance and Analytics supports the hospital's strategic objectives, performance…
Added 1 day ago
C
Senior Director, Brand Marketing
CoLab
Canada
- Full-time
Own a cohesive communications strategy for our CEO, CTO, and Chief Strategy Officer across earned media, bylines, social, conferences, and CoLab events.

LRO Staffing

Executive Assistant / Office Coordinator - Permanent - 19575

Ottawa, ON, Canada

The anticipated salary range is $60,000 to $70,000 annually, based on experience, with a benefits package. · Contract

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Job details

Pay: The anticipated salary range is $60,000 to $70,000 annually, based on experience, with a benefits package.
Job type: Contract
Apply by: Nov 22, 2026
Experience: 5+ years of experience in executive support, business administration, office coordination, contract administration, legal administration, or a similar role
Posting language: English
Posted: Oct 23, 2026

Original job description

Executive Assistant / Office Coordinator - Permanent - 19575

About the Opportunity

Our client is seeking an experienced Executive Assistant / Office Coordinator to join their team in Kanata. This is a unique opportunity for a highly organized, proactive, and business-minded professional who enjoys working in a fast-paced environment where priorities can evolve quickly.

The successful candidate will support the Chief Operating Officer (COO), with occasional support to other members of the executive team. The role also encompasses business administration, contract and document coordination, office support, and special projects.

The focus will be on taking ownership of business-related tasks, creating structure and follow-through, and helping to streamline responsibilities currently managed by the leadership team.

The ideal candidate is adaptable, resourceful, detail-oriented, and comfortable working independently while managing a variety of priorities.

Duties include but are not limited to:

Provide administrative, organizational, and business support primarily to the COO, with occasional support to the executive team
Prepare, format, proofread, and organize business documents, correspondence, reports, presentations, and other materials
Review and organize contracts, agreements, amendments, notices, and other legal or business documentation
Identify inconsistencies, missing information, or items requiring clarification and coordinate follow-up with the appropriate stakeholders
Coordinate with external legal counsel and insurance providers as required
Assist with insurance renewals and maintain related documentation and records
Review invoices from external providers and flag discrepancies or items requiring clarification
Coordinate document review and approval processes
Maintain organized records, tracking tools, and document management systems
Use Excel to maintain trackers, organize information, and support reporting and administrative processes
Coordinate meetings, prepare materials, document key discussions and action items, and follow up on outstanding items as required
Provide administrative and coordination support for special projects and business priorities
Research, gather, organize, and summarize information to support business decisions
Coordinate with internal and external stakeholders to obtain information and keep projects and deliverables moving forward
Provide general office coordination and support, including supplies, vendors, equipment, visitors, and day-to-day office requirements
Take ownership of assigned responsibilities and ensure work is completed accurately, efficiently, and on time
Handle confidential and sensitive business information with discretion

About You

The successful candidate will have the following:

Post-secondary education in business administration, office administration, legal administration, or a related field is an asset; equivalent practical experience will also be considered
5+ years of experience in executive support, business administration, office coordination, contract administration, legal administration, or a similar role
Experience working with contracts, agreements, amendments, legal documents, or other detailed business documentation
Strong attention to detail with the ability to identify inconsistencies, missing information, and potential issues
Excellent document formatting, proofreading, and written communication skills
Strong proficiency with Microsoft Office, particularly Word, Excel, Outlook, and PowerPoint
Experience coordinating with lawyers, insurance providers, vendors, or other external partners is an asset
Strong organizational skills with excellent follow-through and the ability to manage multiple priorities
Sound business judgment
Proactive and resourceful, with the ability to anticipate needs and take ownership without requiring constant direction
Comfortable working in a dynamic, evolving environment where priorities may change
Professional, collaborative, and confident communicating with executives and external stakeholders
Strong English communication skills; French is considered an asset

About the Job

This is a permanent, fully onsite position located in Kanata, with free parking available onsite. The anticipated salary range is $60,000 to $70,000 annually, based on experience, with a benefits package.

If you are a proactive administrative professional who enjoys being the person who brings organization, follow-through, and structure to a busy business environment, we would welcome the opportunity to hear from you.

How to Apply

Please apply by clicking the “Apply Now” button below and follow the instructions to submit your résumé. You can also apply by submitting your résumé directly to executivesupportcontract@lrostaffing.com. If you are already registered with us, please contact your Senior Recruiter. Please quote job 19575.

LRO Staffing values fairness, confidentiality, and human judgment in every stage of our hiring process. We do not use automated or AI-driven screening tools to assess applications. Each submission is reviewed by an experienced recruiter to ensure a thoughtful and equitable evaluation of every candidate.

Thank you for your interest in this role. One of our Recruiters will be in touch with you if your profile meets the requirements for the role and the expectations of our clients. Please note that all candidates must be permitted to work in Canada to be considered for this opportunity.

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More about this job

Responsibilities

Provide administrative and business support primarily to the COO, including preparing documents, coordinating contracts and approvals, managing records, and organizing meetings. Coordinate office operations, external partners, and special projects while tracking follow-ups and ensuring work is accurate and timely.

Requirements

Candidates should have at least five years of experience in executive support, business administration, office coordination, contract administration, legal administration, or a similar role, including experience with detailed business or legal documents. Strong Microsoft Office skills, excellent organization and communication, sound judgment, and the ability to work independently in a changing environment are required; relevant post-secondary education and French are assets.

Skills

Executive Support
Business Administration
Office Coordination
Contract Administration
Document Management
Document Formatting
Proofreading
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft PowerPoint
Meeting Coordination
Project Coordination
Stakeholder Communication
Attention To Detail
Confidentiality

Benefits

Benefits Package
Free Onsite Parking

Visa sponsorship

Not detected in the job text

Keywords

Executive Support
Business Administration
Office Coordination
Contract Administration
Legal Documentation
Contracts
Agreements
Amendments
Insurance Renewals
Invoice Review
Document Review
Document Management
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft PowerPoint
Meeting Coordination
Action Item Tracking
Project Coordination
Special Projects
Stakeholder Coordination
External Legal Counsel
Insurance Providers
Office Operations
Confidential Information
Proofreading
Business Reporting

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