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Added 6 hours ago
B
Procurement Coordinator, Industrial
Beedie
Burnaby, BC
- $65,000 to $80,000 CAD / year
- Full-time
Act as a primary contact for supplier onboarding, pricing, contract-administration, and procurement-process questions
Added 9 hours ago
A
International Logistics Coordinator
Ardene
Laval, QC
- Full-time
We are looking for an International Logistics Coordinator to join our team! The International Logistics Coordinator plays a key role in managing Ardene’s international shipments, with a…
Added 1 day ago
HP
Real Estate Administrative Assistant / Transaction Coordinator
Haupt Phaneuf Real Estate Team
AB · Edmonton, AB
- Full-time
Compliance: SkySlope files and FINTRAC documentation, from first contract to closed file
Added 2 days ago
BR
Project Coordinator
Benchmark Recruitment
Vancouver, BC · Greater Vancouver Metropolitan Area
- Contract
The Project Coordinator will support the delivery of a major Yard and Charge Management Solution (YCMS) Program, working within an established technology Project Management Office (PMO).…
Added 2 days ago
AA
Design and Purchasing Administrator (18-month contract)
ALMAG Aluminum
Brampton, ON
- Full-time
Fill in for OSP Coordinator in their absence or in overflow scenarios
Added 2 days ago
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Purchase-to-Pay Coordinator (*1 Year Contract*)
CAPREIT
Toronto, ON
- Other
Position Summary: The Purchase-to-Pay Coordinator supports end-to-end transactional activities within the Procure-to-Pay (P2P) process, ensuring accurate purchase order management, invoice…
Added 2 days ago
LS
Executive Assistant / Office Coordinator - Permanent - 19575
LRO Staffing
Ottawa, ON
- Contract
…members of the executive team. The role also encompasses business administration, contract and document coordination, office support, and special…
Added 3 days ago
WU
Financial Officer (Operations)
Western University
London, ON
- Temporary
The Project Coordinator (Construction Specialist) will be accountable to work closely with internal and external parties on a variety of facilities construction and renovation projects on…
Added 3 days ago
Commercial Project Coordinator, Finance (m/f/d)
Nordex Group
Montreal, QC
The role of Commercial Project Coordinator, Finance directly supports Nordex's mission to develop and deliver clean power plants that make 100% renewable energy a reality for the world. As…
Added 3 days ago
TB
Lease Administration Coordinator - Contract
The Beer Store
Bolton, ON
- Contract
We are currently seeking a Lease Administration Coordinator - Contract, reporting to the Supervisor, Leasing. This is a full-time, 12-month contract opportunity. This role will be…
Added 4 days ago
A
Project Admin (6 month contact)
AFL
Calgary, AB
- Full-time
Support invoice verification by confirming purchase-order validity, completion evidence, project budget availability, coding, and required approvals before submission.
Added 4 days ago
R&
Finance Coordinator
Ruth & Naomi's Mission
Chilliwack, BC
- Contract
We are seeking a skilled, proactive, and detail-oriented Finance Coordinator to join our Finance team on a full-time maternity leave contract anticipated to be approximately 12 months, with…
Added 4 days ago
FI
Intermediate Contracts Coordinator (18-Month Term)
Fleetway Inc.
Dartmouth, NS
- Full-time
Fleetway is seeking an Intermediate Contracts Coordinator to support the administration and management of contracts throughout their lifecycle. This is an 18-month term position providing…
Added 4 days ago
CN
Project Control Coordinator Hiring Campaign
Canadian Nuclear Laboratories
Chalk River, ON
- Full-time
Supporting accrual management, invoice review, and contract administration activities.
Added 4 days ago
PG
Accounting Coordinator
Prodigy Group
Toronto, ON · Etobicoke, ON
- Full-time
Prodigy Group is looking for an Accounting Coordinator to join our team! In this role, you will support day to day accounting and project financial administration across our portfolio. You…
Added 4 days ago
A
Travel & Logistics Admin
Airswift
Calgary, AB
- Contract
The Travel & Logistics Admin (Logistics Coordinator II) is responsible for supporting daily logistics and administrative activities for drilling operations. The role focuses on coordinating…
Added 4 days ago
JI
Intermediate Contracts Coordinator (18-Month Term)
J.D. Irving, Limited
NS · Dartmouth, NS
- Full-time
Fleetway is seeking an Intermediate Contracts Coordinator to support the administration and management of contracts throughout their lifecycle. This is an 18-month term position providing…
Added 4 days ago
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Operations - Logistics Coordinator
Brunel
Calgary, AB · Greater Calgary Metropolitan Area
- Contract
We are currently seeking a highly organized and proactive Logistics Coordinator II to support field operations and workforce logistics for remote project sites in Northern Alberta. This…
Added 4 days ago
WU
Project Coordinator (Construction Specialist)
Western University
London, ON
- Temporary
The Project Coordinator (Construction Specialist) will be accountable to work closely with internal and external parties on a variety of facilities construction and renovation projects on…
Added 4 days ago
BR
Contract Administrator
B.E.S.T. Recruiting Consultants Ltd.
Richmond Hill, ON
- $60,000 to $75,000 CAD / year
- Full-time
The Contracts/PO Administrator creates base contract and extra purchase orders (PO’s), provides administrative support and coordinates the documentation required to tender out, scrutinize…
Added 5 days ago
COORDINATOR CONTRACT ADMINISTRATION
City of Toronto
Toronto, ON
Reporting to the Supervisor, Contracts, Tenders & Payments, the Coordinator, Contract Administration is responsible for coordinating and supporting procurement, tendering, contract…
Added 5 days ago
CP
Finance Coordinator
Cerebral Palsy Alberta
Calgary, AB
- $23 to $25 CAD / hour
- Part-time
Cerebral Palsy Alberta (CPAA) is seeking a detail-oriented, organized, and dependable Finance Coordinator to join our team in Calgary!
Added 5 days ago
TM
Vendor Coordinator | MRG Live, Festivals & Events
The MRG Group
Vancouver, BC
- $22 to $24 CAD / hour
- Full-time
The Vendor Coordinator – West is responsible for coordinating the vendor and merchant experience across MRG’s Western Canadian festival and event portfolio.
Added 5 days ago
Project Coordinator, Maintenance Centres Modernization
VIA Rail Canada
Toronto, ON
Reporting to the Facility Infrastructure Program Manager, the Coordinator’s primary responsibility will be to provide administrative support to the Maintenance Centers Modernization (MCM)…
Added 5 days ago
T
Project Coordinator - Systems Engineering (ATC)
TransLink
Vancouver, BC · Greater Vancouver, BC
- $77,520 to $116,280 CAD / year
- Full-time
…and data; participates in the development, monitoring, and administration of project budgets, reviews invoices and provides recommendations for approval, and reviews and reconciles monthly…

LRO Staffing

Executive Assistant / Office Coordinator - Permanent - 19575

Ottawa, ON, Canada

The anticipated salary range is $60,000 to $70,000 annually, based on experience, with a benefits package. · Contract

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Job details

Pay: The anticipated salary range is $60,000 to $70,000 annually, based on experience, with a benefits package.
Job type: Contract
Apply by: Nov 22, 2026
Experience: 5+ years of experience in executive support, business administration, office coordination, contract administration, legal administration, or a similar role
Posting language: English
Posted: Oct 23, 2026

Original job description

Executive Assistant / Office Coordinator - Permanent - 19575

About the Opportunity

Our client is seeking an experienced Executive Assistant / Office Coordinator to join their team in Kanata. This is a unique opportunity for a highly organized, proactive, and business-minded professional who enjoys working in a fast-paced environment where priorities can evolve quickly.

The successful candidate will support the Chief Operating Officer (COO), with occasional support to other members of the executive team. The role also encompasses business administration, contract and document coordination, office support, and special projects.

The focus will be on taking ownership of business-related tasks, creating structure and follow-through, and helping to streamline responsibilities currently managed by the leadership team.

The ideal candidate is adaptable, resourceful, detail-oriented, and comfortable working independently while managing a variety of priorities.

Duties include but are not limited to:

Provide administrative, organizational, and business support primarily to the COO, with occasional support to the executive team
Prepare, format, proofread, and organize business documents, correspondence, reports, presentations, and other materials
Review and organize contracts, agreements, amendments, notices, and other legal or business documentation
Identify inconsistencies, missing information, or items requiring clarification and coordinate follow-up with the appropriate stakeholders
Coordinate with external legal counsel and insurance providers as required
Assist with insurance renewals and maintain related documentation and records
Review invoices from external providers and flag discrepancies or items requiring clarification
Coordinate document review and approval processes
Maintain organized records, tracking tools, and document management systems
Use Excel to maintain trackers, organize information, and support reporting and administrative processes
Coordinate meetings, prepare materials, document key discussions and action items, and follow up on outstanding items as required
Provide administrative and coordination support for special projects and business priorities
Research, gather, organize, and summarize information to support business decisions
Coordinate with internal and external stakeholders to obtain information and keep projects and deliverables moving forward
Provide general office coordination and support, including supplies, vendors, equipment, visitors, and day-to-day office requirements
Take ownership of assigned responsibilities and ensure work is completed accurately, efficiently, and on time
Handle confidential and sensitive business information with discretion

About You

The successful candidate will have the following:

Post-secondary education in business administration, office administration, legal administration, or a related field is an asset; equivalent practical experience will also be considered
5+ years of experience in executive support, business administration, office coordination, contract administration, legal administration, or a similar role
Experience working with contracts, agreements, amendments, legal documents, or other detailed business documentation
Strong attention to detail with the ability to identify inconsistencies, missing information, and potential issues
Excellent document formatting, proofreading, and written communication skills
Strong proficiency with Microsoft Office, particularly Word, Excel, Outlook, and PowerPoint
Experience coordinating with lawyers, insurance providers, vendors, or other external partners is an asset
Strong organizational skills with excellent follow-through and the ability to manage multiple priorities
Sound business judgment
Proactive and resourceful, with the ability to anticipate needs and take ownership without requiring constant direction
Comfortable working in a dynamic, evolving environment where priorities may change
Professional, collaborative, and confident communicating with executives and external stakeholders
Strong English communication skills; French is considered an asset

About the Job

This is a permanent, fully onsite position located in Kanata, with free parking available onsite. The anticipated salary range is $60,000 to $70,000 annually, based on experience, with a benefits package.

If you are a proactive administrative professional who enjoys being the person who brings organization, follow-through, and structure to a busy business environment, we would welcome the opportunity to hear from you.

How to Apply

Please apply by clicking the “Apply Now” button below and follow the instructions to submit your résumé. You can also apply by submitting your résumé directly to executivesupportcontract@lrostaffing.com. If you are already registered with us, please contact your Senior Recruiter. Please quote job 19575.

LRO Staffing values fairness, confidentiality, and human judgment in every stage of our hiring process. We do not use automated or AI-driven screening tools to assess applications. Each submission is reviewed by an experienced recruiter to ensure a thoughtful and equitable evaluation of every candidate.

Thank you for your interest in this role. One of our Recruiters will be in touch with you if your profile meets the requirements for the role and the expectations of our clients. Please note that all candidates must be permitted to work in Canada to be considered for this opportunity.

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More about this job

Responsibilities

Provide administrative and business support primarily to the COO, including preparing documents, coordinating contracts and approvals, managing records, and organizing meetings. Coordinate office operations, external partners, and special projects while tracking follow-ups and ensuring work is accurate and timely.

Requirements

Candidates should have at least five years of experience in executive support, business administration, office coordination, contract administration, legal administration, or a similar role, including experience with detailed business or legal documents. Strong Microsoft Office skills, excellent organization and communication, sound judgment, and the ability to work independently in a changing environment are required; relevant post-secondary education and French are assets.

Skills

Executive Support
Business Administration
Office Coordination
Contract Administration
Document Management
Document Formatting
Proofreading
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft PowerPoint
Meeting Coordination
Project Coordination
Stakeholder Communication
Attention To Detail
Confidentiality

Benefits

Benefits Package
Free Onsite Parking

Visa sponsorship

Not detected in the job text

Keywords

Executive Support
Business Administration
Office Coordination
Contract Administration
Legal Documentation
Contracts
Agreements
Amendments
Insurance Renewals
Invoice Review
Document Review
Document Management
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft PowerPoint
Meeting Coordination
Action Item Tracking
Project Coordination
Special Projects
Stakeholder Coordination
External Legal Counsel
Insurance Providers
Office Operations
Confidential Information
Proofreading
Business Reporting

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