Find work in Canada.

484,436 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 20 hours ago
RG
Maintenance Coordinator - Full Time
Responsive Group Inc.
Prescott, ON
- Full-time
…expected to perform general, routine maintenance and servicing operations throughout the home in accordance with applicable codes and…
Added 1 day ago
Coordinator - Food Production - RDF
Winnipeg Regional Health Authority
Winnipeg, MB
Under the direction of the Operations Coordinator, the incumbent is responsible for the provision and supervision of food services in the areas of tray line, production, warewashing and…
Added 1 day ago
SI
Maintenance Scheduler
Saputo Inc.
Calgary, AB
- Full-time
…with the Maintenance Planner, Production, Quality Control, and Operations support teams, the Scheduler confirms maintenance windows, communicates execution schedules, coordinates schedule…
Added 1 day ago
TU
Department Operations and Undergraduate Programs Assistant
The University of British Columbia
Kelowna, BC
- $4,981 to $5,713 CAD / month
- Full-time
…the Department Head for day-to-day department administrative support tasks, and receives supervision and guidance from the Department Manager with regards to conditions of employment and…
Added 1 day ago
Licensed G2 Gas Fitter/ Gas Technician - Relocation Assistance Available
Superior Plus Propane Talent Acquisition
Trenton, NS · Truro, NS
…assistance program for confidential counseling, mental health support, and various resources to help you navigate life’s…
Added 1 day ago
Licensed G2 Gas Fitter / Gas Technician - Relocation Assistance Available
Superior Plus Propane Talent Acquisition
Halifax, NS
…assistance program for confidential counseling, mental health support, and various resources to help you navigate life’s…
Added 1 day ago
CN
Environmental Coordinator - Surface Water
Canadian Natural
Fort McMurray, AB
- Full-time
You will use your strong communication skills to support and advise mine operations dewatering and mine projects construction on operational controls to maintain regulatory requirements.…
Added 1 day ago
Analyst, NGL Commercial Contracts
Inter Pipeline Ltd.
Calgary, AB
Coordinate with Commercial, Legal, Finance and Operations to respond to contract information requests and support related Commercial Operations activities.
Added 1 day ago
BC
Business Coach
Ballad Consulting Group
Calgary, AB
- Part-time
Collaborate with the program team. Work closely with the Facilitator and Program Coordinator to ensure consistent support, identify participant needs, and strengthen the connection between…
Added 1 day ago
SI
Maintenance Scheduler
Saputo Inc.
Calgary, AB · Riverway
- Full-time
…with the Maintenance Planner, Production, Quality Control, and Operations support teams, the Scheduler confirms maintenance windows, communicates execution schedules, coordinates schedule…
Added 1 day ago
UO
Department Operations and Undergraduate Programs Assistant
University of British Columbia
Kelowna, BC · UBCO | Charles E. Fipke Centre for Innovative Research (FIP)
- $4,981 to $5,713 CAD / month
- Full-time
…the Department Head for day-to-day department administrative support tasks, and receives supervision and guidance from the Department Manager with regards to conditions of employment and…
Added 1 day ago
QM
Coordonnateur principal des ressources humr
Quantum Management Services Ltd.
Montreal, QC
- $85,000 CAD / year
- Full-time
- Reasons for Language Requirement: Internal team collaboration, Support operations in another region, Legal or regulatory compliance, Translation and interpretation
Added 1 day ago
TU
Employee Relations Coordinator and Executive Assistant to the AVP
The University of British Columbia
Vancouver, BC
- $6,143.67 to $8,830.25 CAD / month
- Full-time
The Employee Relations Coordinator and Executive Assistant to the the AVP manages day-to-day operations and projects related to confidential staff grievances and collective bargaining and…
Added 1 day ago
UO
Employee Relations Coordinator and Executive Assistant to the AVP
University of British Columbia
Vancouver, BC
- $6,143.67 to $8,830.25 CAD / month
- Full-time
The Employee Relations Coordinator and Executive Assistant to the the AVP manages day-to-day operations and projects related to confidential staff grievances and collective bargaining and…
Added 1 day ago
LS
Executive Assistant / Office Coordinator - Permanent - 19575
LRO Staffing
Ottawa, ON
- Contract
5+ years of experience in executive support, business administration, office coordination, contract administration, legal administration, or a similar role
Added 1 day ago
SS
Human Resources Business Partner
Summit Search Group
Regina, SK
- Full-time
Share knowledge and best practices across the HR team and provide support to the HR Coordinator as required.
Added 2 days ago
BM
Territory Manager - Steel solutions
Bailey Metal Products Limited
Burlington, ON
- Full-time
Work alongside the Customer Service Coordinator, providing guidance, support, and foster their ongoing development and performance.
Added 2 days ago
CO
Waste Management Coordinator Job Details | Richmond Hill
City of Richmond Hill
Richmond Hill, ON
- Contract
Reporting to the Manager, Energy and Waste, the Waste Management Coordinator leads the development, coordination and implementation of the City's waste management program. This includes…
Added 2 days ago
M
Coordonnateur(trice) des Affaires médicales – Innovation et Capacités / Medical Affairs Coordinator – Innovations & Capabilities
Merck
Kirkland, QC
- Full-time
…travaille en étroite collaboration avec le Directeur associé, Opérations cliniques, les Conseillers médicaux et les équipes des aires…
Added 2 days ago
GW
Trademark Coordinator
Gowling WLG
Toronto, ON · Ottawa, ON
- $65,000 to $82,500 CAD / year
- Full-time
Reporting to the Director, IP Operations, the successful candidate will provide support to trademark professionals and clients alike.
Added 2 days ago
Field Engineer/Coordinator
Kiewit
Oakville, ON · Oshawa, ON
Perform basic engineering calculations and technical drafting to support field operations
Added 2 days ago
TO
CORPORATE SERVICES DEPARTMENT – MUNICIPAL/TOWN CLERK
Town of Lunenburg NS
Lunenburg, NS
- Full-time
…multitude of cultural and recreational opportunities which support a quality of lifestyle and is within a short driving distance of Halifax and Stanfield International Airport. Lunenburg…
Added 2 days ago
MC
Youth Prevention and Operations Development Coordinator
Makivik Corporation
Montreal, QC · St Laurent, Quebec
- Full-time
Support culturally based approaches to restoring harmony in the community, drawing from Inuit traditions;
Added 2 days ago
Structural Field Coordinator - Energy & Nuclear Construction
Kiewit
Edmonton, AB · Calgary, AB
As a Structural Field Coordinator, you will be expected to be a job-site leader in health and safety, ensuring quality of reporting and workmanship, and that all engineering work is…
Added 2 days ago
Logistics Coordinator
British Columbia Lottery Corporation
Kamloops, BC
…brick & mortar casinos, and operate a safe secure and 100% legal online gambling presence PlayNow.com. In our recently completed fiscal year, BCLC generated a record $1.4 billion in net…

LRO Staffing

Executive Assistant / Office Coordinator - Permanent - 19575

Ottawa, ON, Canada

The anticipated salary range is $60,000 to $70,000 annually, based on experience, with a benefits package. · Contract

Apply About employer

Applications open in a new tab.

Job details

Pay: The anticipated salary range is $60,000 to $70,000 annually, based on experience, with a benefits package.
Job type: Contract
Apply by: Nov 22, 2026
Experience: 5+ years of experience in executive support, business administration, office coordination, contract administration, legal administration, or a similar role
Posting language: English
Posted: Oct 23, 2026

Original job description

Executive Assistant / Office Coordinator - Permanent - 19575

About the Opportunity

Our client is seeking an experienced Executive Assistant / Office Coordinator to join their team in Kanata. This is a unique opportunity for a highly organized, proactive, and business-minded professional who enjoys working in a fast-paced environment where priorities can evolve quickly.

The successful candidate will support the Chief Operating Officer (COO), with occasional support to other members of the executive team. The role also encompasses business administration, contract and document coordination, office support, and special projects.

The focus will be on taking ownership of business-related tasks, creating structure and follow-through, and helping to streamline responsibilities currently managed by the leadership team.

The ideal candidate is adaptable, resourceful, detail-oriented, and comfortable working independently while managing a variety of priorities.

Duties include but are not limited to:

Provide administrative, organizational, and business support primarily to the COO, with occasional support to the executive team
Prepare, format, proofread, and organize business documents, correspondence, reports, presentations, and other materials
Review and organize contracts, agreements, amendments, notices, and other legal or business documentation
Identify inconsistencies, missing information, or items requiring clarification and coordinate follow-up with the appropriate stakeholders
Coordinate with external legal counsel and insurance providers as required
Assist with insurance renewals and maintain related documentation and records
Review invoices from external providers and flag discrepancies or items requiring clarification
Coordinate document review and approval processes
Maintain organized records, tracking tools, and document management systems
Use Excel to maintain trackers, organize information, and support reporting and administrative processes
Coordinate meetings, prepare materials, document key discussions and action items, and follow up on outstanding items as required
Provide administrative and coordination support for special projects and business priorities
Research, gather, organize, and summarize information to support business decisions
Coordinate with internal and external stakeholders to obtain information and keep projects and deliverables moving forward
Provide general office coordination and support, including supplies, vendors, equipment, visitors, and day-to-day office requirements
Take ownership of assigned responsibilities and ensure work is completed accurately, efficiently, and on time
Handle confidential and sensitive business information with discretion

About You

The successful candidate will have the following:

Post-secondary education in business administration, office administration, legal administration, or a related field is an asset; equivalent practical experience will also be considered
5+ years of experience in executive support, business administration, office coordination, contract administration, legal administration, or a similar role
Experience working with contracts, agreements, amendments, legal documents, or other detailed business documentation
Strong attention to detail with the ability to identify inconsistencies, missing information, and potential issues
Excellent document formatting, proofreading, and written communication skills
Strong proficiency with Microsoft Office, particularly Word, Excel, Outlook, and PowerPoint
Experience coordinating with lawyers, insurance providers, vendors, or other external partners is an asset
Strong organizational skills with excellent follow-through and the ability to manage multiple priorities
Sound business judgment
Proactive and resourceful, with the ability to anticipate needs and take ownership without requiring constant direction
Comfortable working in a dynamic, evolving environment where priorities may change
Professional, collaborative, and confident communicating with executives and external stakeholders
Strong English communication skills; French is considered an asset

About the Job

This is a permanent, fully onsite position located in Kanata, with free parking available onsite. The anticipated salary range is $60,000 to $70,000 annually, based on experience, with a benefits package.

If you are a proactive administrative professional who enjoys being the person who brings organization, follow-through, and structure to a busy business environment, we would welcome the opportunity to hear from you.

How to Apply

Please apply by clicking the “Apply Now” button below and follow the instructions to submit your résumé. You can also apply by submitting your résumé directly to executivesupportcontract@lrostaffing.com. If you are already registered with us, please contact your Senior Recruiter. Please quote job 19575.

LRO Staffing values fairness, confidentiality, and human judgment in every stage of our hiring process. We do not use automated or AI-driven screening tools to assess applications. Each submission is reviewed by an experienced recruiter to ensure a thoughtful and equitable evaluation of every candidate.

Thank you for your interest in this role. One of our Recruiters will be in touch with you if your profile meets the requirements for the role and the expectations of our clients. Please note that all candidates must be permitted to work in Canada to be considered for this opportunity.

Apply About employer

More about this job

Responsibilities

Provide administrative and business support primarily to the COO, including preparing documents, coordinating contracts and approvals, managing records, and organizing meetings. Coordinate office operations, external partners, and special projects while tracking follow-ups and ensuring work is accurate and timely.

Requirements

Candidates should have at least five years of experience in executive support, business administration, office coordination, contract administration, legal administration, or a similar role, including experience with detailed business or legal documents. Strong Microsoft Office skills, excellent organization and communication, sound judgment, and the ability to work independently in a changing environment are required; relevant post-secondary education and French are assets.

Skills

Executive Support
Business Administration
Office Coordination
Contract Administration
Document Management
Document Formatting
Proofreading
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft PowerPoint
Meeting Coordination
Project Coordination
Stakeholder Communication
Attention To Detail
Confidentiality

Benefits

Benefits Package
Free Onsite Parking

Visa sponsorship

Not detected in the job text

Keywords

Executive Support
Business Administration
Office Coordination
Contract Administration
Legal Documentation
Contracts
Agreements
Amendments
Insurance Renewals
Invoice Review
Document Review
Document Management
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft PowerPoint
Meeting Coordination
Action Item Tracking
Project Coordination
Special Projects
Stakeholder Coordination
External Legal Counsel
Insurance Providers
Office Operations
Confidential Information
Proofreading
Business Reporting

Report this job