Executive Assistant

Executive Assistant for an EVP!

Salary 90,000-97,000 + Great Bonus, Full and Extensive Benefits on day one, Terrific Pension Plan + 4-5 Weeks of Vacation and employee perks!!!

This is a Hybrid role and working in the office approx. 3 days a week and the role is walking distance from Union Station.

The Opportunity: Our client is a large, stable, and forward-thinking organization that genuinely values the contributions of its employees. They are seeking an experienced Executive Assistant to support a dynamic and highly engaged Executive Vice President who is part of the Executive Leadership Team.

This executive is looking to build a long-term, trusted partnership with their EA and understands the strategic value the role brings. The ideal candidate is proactive, detail-oriented, and thrives on taking initiative while managing multiple priorities and projects simultaneously.

In this role, you will oversee a complex and constantly evolving calendar, coordinate meetings and events, and prepare high-quality documentation, correspondence, and presentations. Also, you will be responsible for helping the EVP prepare meeting materials for Board meetings. This is an exceptional opportunity for a seasoned Executive Assistant who excels in a fast-paced, collaborative environment and takes pride in delivering excellence.

Responsibilities include:

• Manage a complex and constantly changing calendar, schedule meetings, appointments and speaking engagements
• Manage a busy inbox and flag urgent emails
• Book travel (flights, hotel and car service and provide a detailed agenda)
• Draft and edit correspondence, messages, communications etc.
• Prepare presentations for meetings (internal, external and Board) meetings
• Plan, organize and coordinate department meetings (ensure all meeting material is organized and ready in advance of the meeting)
• Plan, organize and coordinate events
• Prepare and submit detailed expense reports
• Interact with internal/external stakeholders, act as an extension of the Executive with all stakeholders
• Manage confidential information with discretion
• Manage special projects including research, communications, etc.

Qualifications:

• Previous experience supporting a Senior level Executive in a large organization that has a fast-paced environment
• Excellent time management skills with the ability to multitask and manage competing priorities
• Able to manage confidential information with discretion
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Completion of an undergraduate degree or college diploma is an asset
• Experience planning and coordinating events
• Accurate and detail-oriented with a strong work ethic
• Excellent communication and interpersonal skills