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Added 8 mins ago
RB
Investigations Officer
Royal Bank of Canada
Halifax, NS
- Full-time
Identify and recommend solutions to recurring errors and servicing gaps to my Team Leader/Senior Team Leader, engage service partners as
Added 8 mins ago
RB
Branch Manager
Royal Bank of Canada
Medicine Hat, AB
- Full-time
As a Branch Manager, you are a local market leader, motivating and coaching your team to create a memorable experience for clients. Inside and outside the branch, you capitalize on emerging…
Added 8 mins ago
CH
Workplace Experience Coordinator
CBRE HV
Vancouver, BC
- Full-time
CBRE is the world's largest commercial real estate services firm. Experience by Industrious is CBRE’s global hospitality business that partners with leading companies and landlords to…
Added 22 mins ago
CS
Assistant Manager
Champs Sports
Vancouver, BC · Greater Vancouver, BC
- Full-time
…members who share that passion and want to create an exceptional experience for every customer. Whether you’re helping customers represent their teams, discover their next favourite look,…
Added 38 mins ago
PS
SMTS 2
Platform9 Systems
Canada
- Full-time
Platform9 is the leader in simplifying enterprise Private Clouds. Founded by a team of VMware cloud pioneers, we are dedicated to transforming IT operations. Our flagship product, Private…
Added 52 mins ago
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Commercial HVAC Service Technician
Captiveaire - Region 114 Western PA
Rivière-Saint-Jean, QC
- Full-time
Leader in the industry for over 40 years with innovative technologies, unmatched service, competitive pricing, and rapid lead times.
Added 1 hour ago
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Technical Sales and Field Service Engineer
Captiveaire - Region 114 Western PA
Ottawa, ON
- Full-time
Continuously evaluate and improve processes as well as the customer experience.
Added 1 hour ago
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Assistant Store Manager
Pandora
Newmarket, ON
- Part-time
You can demonstrate you’re a results-oriented leader with at least 2 years of experience in a high-performance selling environment.
Added 1 hour ago
S
External Interface Engineer - ALTO
SYSTRA
Montreal, QC
- Full-time
SYSTRA Canada is part of the SYSTRA group, an international consulting and engineering group, a world leader in the design of transport infrastructures. SYSTRA Canada is an engineering and…
Added 2 hours ago
WC
Gérant de rayon leader, aliments
Walmart Canada
Alma, QC
- Full-time
…closely with the Food Assistant Manager to deliver a strong customer experience and efficient daily execution. This role helps coordinate task completion, maintain department standards and…
Added 2 hours ago
AA
Responsable des têtes de versions avion / Version Manager (CPD VM)
Airbus Aircraft
Montreal, QC
- Full-time
Vous possédez une expérience en développement de produits aéronautiques et vous souhaitez évoluer et développer de nouvelles compétences? Ce poste est pour vous!
Added 2 hours ago
O
National Accounts Director
OPENLANE
Brampton, ON
- $100,000 to $125,000 CAD / year
- Full-time
Performance Metric Architecture: Experience building and managing customer success operational KPIs, delivery dashboards, and performance review cadences.
Added 2 hours ago
NF
Front End Assistant Department Manager Part Time Day
No Frills
Calgary, AB
- Part-time
…products and deals our team members are there to give excellent customer service and memorable experiences. Our Assistant Department Managers are dedicated people leaders who navigate us to…
Added 3 hours ago
TT
Operations Geologist - NAm Well Operations
Tetra Tech
Calgary, AB
- Full-time
…in the Calgary office. Candidate must be highly motivated, customer focused and work well in a professional and team-oriented environment. Candidate must also have the ability to manage a…
Added 3 hours ago
PT
Intermediate Mechanical Designer
Platinum Trailers
St. Marys, ON
- $55,000 to $75,000 CAD / year
- Full-time
…to build it. Founded in 2011, we’ve grown into a recognized leader in both trailer manufacturing and heavy equipment repair and service, and it’s that repair experience that gives us a real…
Added 3 hours ago
TA
Inventory and Component Repair Sr. Manager
Top Aces
Saguenay, QC
- Full-time
…training, Top Aces has since established itself as the world leader in contracted adversary air (ADAIR) services and joint terminal attack controller (JTAC)…
Added 3 hours ago
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Quality Assurance Manager
Prysmian
Johnstown, ON
- $87,000 to $117,000 CAD / year
- Full-time
Prysmian is the world leader in the energy and telecom cable systems industry. Each year Prysmian manufacturers thousands of miles of underground and submarine cables and systems for power…
Added 3 hours ago
CP
Packager
Contract Pharmaceuticals Limited
Mississauga, ON
- $41,000 to $46,000 CAD / year
- Contract
Performs online inspections of packaging material and product to ensure quality standards are being met. Takes action to inform Line Leader/Shift Lead when problems or quality issues arise.
Added 3 hours ago
CG
General Manager Sure Stay Plus
Canalta Group
Drumheller, AB
- Full-time
…care. We're searching for a dynamic, passionate and innovative leader who embodies our vibrant spirit and is excited to shape the future of our hotel. If you are a forward-thinking…
Added 3 hours ago
M
Support Specialist - AI Applications
Marsh
Toronto, ON
- Full-time
…differ from traditional non-AI systems. The ideal candidate has experience supporting or maintaining AI applications, a strong understanding of AI support processes, sub-processes,…
Added 3 hours ago
W
Gérant de rayon leader, aliments
Walmart
Alma, QC
- Full-time
…closely with the Food Assistant Manager to deliver a strong customer experience and efficient daily execution. This role helps coordinate task completion, maintain department standards and…
Added 3 hours ago
T
Customer Experience Associate - Future Opportunities
TD
Toronto, ON
- Part-time
…relationships with our customers by performing a broad range of customer service transactions and providing information and advice on services, products, and solutions to existing or…
Added 3 hours ago
E
Analyst III GCMSMS (Food Testing) - Eurofins Experchem Laboratories, Inc.
Eurofins
Toronto, ON
- Full-time
…and labelling is accurate. Eurofins believes it is a global leader in food, environmental, pharmaceutical and cosmetics products testing and in agroscience CRO services. It is also one of…
Added 3 hours ago
A
Ingénieur Qualité Fournisseurs / Supplier Quality Engineer
Actalent
MB · Saint-Laurent, MB
- $40 to $60 CAD / hour
- Contract
Expérience en assurance qualité fournisseur et direction de systèmes et évaluations de qualité fournisseurs.
Added 3 hours ago
A
Ingenieur Qualité Fourniseur
Actalent
MB · Saint-Laurent, MB
- $40 to $60 CAD / hour
- Contract
Expérience en assurance qualité fournisseur et direction de systèmes et évaluations de qualité fournisseurs.

Luann Bagg Staffing Inc.

Executive Assistant

Toronto, ON, Canada
Greater Toronto Area, Canada, Canada

$95,000 to $100,000 CAD / year · Full-time

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Job details

Pay: $95,000 to $100,000 CAD / year
Job type: Full-time
Apply by: Dec 3, 2026
Experience: A minimum of 8+ years of recent relevant experience supporting a Senior Executive.
Posting language: English
Posted: Nov 3, 2026

Original job description

Executive Assistant to a Division Leader

Compensation range is 95,000-100,000 + terrific bonus + full and extensive benefits on day one + a fantastic pension plan + 4 weeks of vacation + employee perks!

This is a hybrid role, and you will be required to work in the office three days per week, and the office is downtown Toronto and a short walk from Union Station.

The OPPORTUNITY: Our client is a large organization that has a long, stable history and it prides itself on being a great place to work as well as having diverse partnerships within the community. They are seeking an Executive Assistant to support a busy and dynamic Division Leader. In this role you will be responsible for assisting the Division Leader with high-level administrative support. The successful candidate will possess drive, initiative and a passion to contribute to the success of the Division Leader and to the success of organization! If you are an individual who enjoys working in a collaborative environment as well as for an organization that makes a significant and meaningful difference in the lives of many, then we want to hear from you!

Executive Assistant duties and responsibilities:

Provides administrative support to a Division Leader including complex calendar management, managing many changing priorities, managing/arranging internal and external meetings etc.
Arranges travel, flights, hotels, car service and provides a detailed itinerary. Prepares expenses in an accurate and timely manner.
Supports the Division Leader by managing a busy inbox, flagging urgent requests.
Prepares presentations and a variety of correspondence.
Proactively follows up on action items/deadlines and deliverables.
Represents the Division Leader in a professional, customer-focused manner, serves as the main point of contact for internal and external stakeholders.
Arrange and handle requests for meetings, engagements, conferences, etc., recognizing sensitivity and confidentiality in relation to contacts, importance of availability, etc.
Plan and organize staff engagement events.
Coordinate and participate with the Division Leader in setting priorities, scheduling work projects, advising on the status of work, target dates, scheduling meetings and the scheduling impact of new or pending projects/initiatives.
Handles confidential and sensitive documents as required.
Develop relationships with other Executive Assistants, clients, strategic partners, and third-party providers to support business objectives.
Maintains contact and distribution lists as well as other documents related to the Board and Committees.

Qualifications:

A minimum of 8+ years of recent relevant experience supporting a Senior Executive.
Excellent organizational, prioritization, and has superb time management skills.
Superior writing, proofreading, editing and formatting skills.
Highly proficient in the use of MS Office Suite programs with advanced Microsoft Word, PowerPoint and Outlook.
Experience managing multiple tasks/activities and highly proficient in setting and communicating priorities and timelines, handles scheduling conflicts with diplomacy.
Highly detail oriented.
Demonstrated ability to maintain confidentiality, integrity, professionalism, and diplomacy at all times and comfortable speaking with external clients/stakeholders.
Strong interpersonal/communication skills to interact respectfully and effectively with diverse individuals.
Collaborative, self-motivated and resourceful combined with a solutions oriented mind-set.
Demonstrated sound judgement and a solutions-oriented mind-set.
A university degree or college diploma is preferred.

Apply About employer

More about this job

Responsibilities

Provide high-level administrative support to a Division Leader, including calendar and inbox management, meeting and travel coordination, expense preparation, and presentation and correspondence preparation. Track priorities and follow-ups, coordinate staff events, handle confidential materials, and serve as a professional point of contact for internal and external stakeholders.

Requirements

Requires at least eight years of recent experience supporting a senior executive, strong organizational and time-management abilities, and excellent writing, editing, proofreading, and formatting skills. Candidates should be highly proficient with Microsoft Office, demonstrate discretion and diplomacy, and be collaborative, resourceful, and solutions-oriented; a university degree or college diploma is preferred.

Skills

Complex Calendar Management
Meeting Coordination
Travel Arrangements
Expense Management
Inbox Management
Presentation Preparation
Writing And Editing
Proofreading
Prioritization
Time Management
Microsoft Word
Microsoft PowerPoint
Microsoft Outlook
Confidentiality
Stakeholder Relations
Event Planning

Benefits

Bonus
Extensive Benefits
Pension Plan
Four Weeks Of Vacation
Employee Perks

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Senior Executive Support
Division Leader
Administrative Support
Calendar Management
Inbox Management
Meeting Coordination
Travel Arrangements
Expense Preparation
Presentation Preparation
Correspondence
Action Item Tracking
Stakeholder Relations
Confidential Documents
Board And Committee Records
Staff Engagement Events
Microsoft Office
Microsoft Word
Microsoft PowerPoint
Microsoft Outlook
Prioritization
Time Management
Proofreading
Editing
Diplomacy
Confidentiality
Hybrid Work
Pension Plan

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