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Added 28 mins ago
CO
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RM
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PA
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HE
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Luann Bagg Staffing Inc.

Executive Assistant to Chief Executive Officer

Toronto, ON, Canada
Greater Toronto Area, Canada, Canada

$100,000 to $115,000 CAD / year · Contract

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Job details

Pay: $100,000 to $115,000 CAD / year
Job type: Contract
Apply by: Dec 2, 2026
Posting language: English
Posted: Nov 2, 2026

Original job description

Executive Assistant to the CEO (This is a seven month contract that could be extended)

Salary is 100,000-115,000 plus vacation pay.

This is a role that is in the office 5 days. The office is DT Toronto and it is a 5 minute walk from Union Station.

The OPPORTUNITY: Our client is an organization that has a long, stable history in Toronto and it is both environmentally and socially responsible. They are seeking an Executive Assistant to support a busy and dynamic CEO. This CEO knows the true value that an EA can provide. In this role you will be responsible for assisting a busy CEO with extensive and complex calendar management, triaging email and providing a high level of administrative support. The successful candidate will possess drive, initiative and a passion to contribute to the success of the CEO and the organization! If you are an individual who enjoys working in a dynamic and collaborative environment, then we want to hear from you!

Duties and Responsibilities:

Efficiently manage all day-to-day administrative matters of the CEO.
Managing the CEOs calendar, ensuring demands are effectively prioritized and the time of the CEO is utilized in an efficient and effective way. The CEO is a part of several external Boards and travels globally to give speeches and attend conferences.
Liaising with the CEO and their direct reports through information sharing and follow-up, while maintaining a high level of confidentiality and discretion.
Keen ability to build and maintain relationships with internal and external stakeholders, Board of Directors, prominent community leaders and with leaders within the government.
Successfully complete critical aspects of deliverables with a hands-on approach, including drafting letters, correspondence, reviewing speeches and reports, etc.
Evaluating, prioritizing, and following up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature.
Organizing and coordinating events in collaboration with other teams, such as off-site meetings, conferences and business functions on behalf of the CEO.
Coordinating extensive travel (flights, accommodation and car service), provide detailed itineraries, and agendas and compile documents for travel-related meetings.
Assisting the CEO in preparing Board and Committee meeting materials, meeting submission timeline and deadlines.
Accurate and timely management of all expense submissions for the CEO and for external Board expenses, following protocols to obtain necessary approvals.
Providing a bridge for smooth communication between CEO’s office and internal departments; demonstrating leadership to maintain credibility, trust and support.
Perform ad hoc and other duties as required.

Qualifications:

Previous experience supporting a C-level executive and experience working with a Board of Directors.
Post Secondary Education (Diploma or Degree) is a definite asset.
Exceptional written and verbal communication skills.
Possesses the ability to be extremely detail oriented in a fast paced and dynamic environment.
A critical thinker with the ability to exercise sound judgment, confidentiality, discretion and integrity at all times.
Possesses the ability to build relationships with prominent global/local executives and government officials.
Excellent time management skills to assist with the efficient management of the CEOs’ time.
Possesses the ability to recognize and identify constantly changing and shifting priorities to ensure all deadlines are met.
Self-motivated, proactive, resourceful and has the ability to remain calm while working with deadlines.
Advanced proficiency in Microsoft Office applications.
Possesses tact, diplomacy and enjoys building relationships with internal and external stakeholders.

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More about this job

Responsibilities

Manage the CEO’s calendar, communications, travel, expenses, and day-to-day administrative needs, while coordinating with direct reports, board members, and internal and external stakeholders. Prepare correspondence and meeting materials, organize events, track priorities and deadlines, and handle sensitive matters with discretion.

Requirements

Previous experience supporting a C-level executive and working with a board of directors is required; post-secondary education is an asset. Candidates should have strong communication, organization, prioritization, relationship-building, and judgment skills, along with advanced proficiency in Microsoft Office.

Skills

Executive Calendar Management
Email Triage
Board Support
Complex Travel Coordination
Event Coordination
Meeting Preparation
Expense Management
Written Communication
Verbal Communication
Confidentiality
Discretion
Prioritization
Time Management
Microsoft Office
Sound Judgment

Benefits

Vacation Pay

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Chief Executive Officer
C-Level Executive Support
Board Of Directors
Calendar Management
Email Triage
Administrative Support
Confidentiality
Discretion
Stakeholder Relations
Government Officials
Correspondence
Speech Review
Report Review
Event Coordination
Global Travel Coordination
Travel Itineraries
Board Meeting Materials
Expense Submissions
Microsoft Office
Deadline Management
Prioritization

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