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Added 5 mins ago
1
Administrative Assistant - Billings Bridge Dental Centre
123Dentist
Ottawa, ON
- Full-time
Billings Bridge Dental Centre is seeking a full-time Dental Administrative Assistant to join our well-established and growing team.
Added 35 mins ago
AC
Executive Assistant
Aston Carter
North Vancouver, BC
- $29 to $34 CAD / hour
- Contract
This Executive Assistant role supports a global retail capabilities team that brings technology, systems, and processes into retail stores and keeps the department running smoothly day to…
Added 1 hour ago
RD
Administrative Assistant
RBC Dominion Securities
Vernon, BC
- Full-time
The RBC Dominion Securities branch located in Vernon, BC is looking for an Administrative Assistant to provide administrative support to a successful Portfolio Management/advisory Team The…
Added 1 hour ago
S
Stage Experience Lead - Full Time
sephora.com
Edmonton, AB
- $20 to $23.55 CAD / hour
- Full-time
…Skincare, Fragrance & Haircare or a combination of these areas. An Assistant Manager, Client Experience is responsible for ensuring that all members of their team execute Sephora’s selling…
Added 1 hour ago
AC
Executive Assistant
Aston Carter
North Vancouver, BC
- Full-time
This Executive Assistant role supports a global retail capabilities team that brings technology, systems, and processes into retail stores and keeps the department running smoothly day to…
Added 1 hour ago
RB
Administrative Assistant
Royal Bank of Canada
Vernon, BC
- Full-time
The RBC Dominion Securities branch located in Vernon, BC is looking for an Administrative Assistant to provide administrative support to a successful Portfolio Management/advisory Team The…
Added 3 hours ago
RB
Mortgage Specialist Assistant
Royal Bank of Canada
Toronto, ON
- Full-time
As a Mortgage Specialist assistant you will support a top producing Mortgage Specialist in meeting sales objectives and related activities by providing value added administrative service…
Added 4 hours ago
NC
Cross Border Administrative Assistant
Numis CPAs Inc.
AB · Edmonton, AB
- Full-time
Provide additional administrative and client service support as team priorities and deadlines arise.
Added 5 hours ago
FN
Medical Office Assistant, Fraser South First Nations Primary Care Centre, Expression Of Interest
First Nations Health Authority
Chilliwack, BC
- Full-time
Title: Medical Office Assistant, Fraser South First Nations Primary Care Centre
Added 5 hours ago
BV
Project Manager - Environmental Laboratory
Bureau Veritas
Quebec, QC
- Full-time
The Project Manager contributes, through the personalized service he/she provides, to the quality service offered to the clients and thus to the organization’s objectives. Acting as the…
Added 5 hours ago
TD
Groundperson [Arborist Assistant]
The Davey Tree Expert Company
Vancouver, BC
- Full-time
…based horticultural and environmental services with outstanding client service. The Davey Tree Expert Company provides research-driven tree services, grounds maintenance and environmental…
Added 5 hours ago
II
Assistant
Incorporations Inc.
Calgary, AB
- Part-time
Role Description This part-time Assistant role is an on-site position based in Calgary, AB. The Assistant will support daily administrative and corporate service tasks, including preparing,…
Added 5 hours ago
TD
Groundperson [Arborist Assistant]
The Davey Tree Expert Company
Nisku, AB
- Full-time
…based horticultural and environmental services with outstanding client service. The Davey Tree Expert Company provides research-driven tree services, grounds maintenance and environmental…
Added 5 hours ago
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Office Assistant – Outpatient Addictions Program – Temporary Full Time
Sault Area Hospital
Sault Ste. Marie, ON
- Full-time
Key responsibilities include client and group scheduling and registration, management of reservation lists, coordination of admissions and discharges, preparing charts for Health Records,…
Added 5 hours ago
TD
Groundperson [Arborist Assistant]
The Davey Tree Expert Company
Calgary, AB
- Full-time
…based horticultural and environmental services with outstanding client service. The Davey Tree Expert Company provides research-driven tree services, grounds maintenance and environmental…
Added 5 hours ago
OV
Patient Support Assistant, Palliative & Complex Continuing Care (CUPE) - Part Time - Markham Stouffville Hospital
Oak Valley Health
Markham, ON
- Part-time
You are a patient and/or client centered individual who performs at an exemplary standard
Added 5 hours ago
CE
Accounting & Front Desk Assistant
CLEAR Environmental Solutions
Calgary, AB
- Full-time
…individual to fill the full-time position of Accounting & Front Desk Assistant, located in Calgary, Alberta. The primary focus of this role is supporting administrative and accounting…
Added 6 hours ago
MP
Pharmacy Data Specialist
MediSystem Pharmacy
Mississauga, ON
- Full-time
As a Pharmacy Data Specialist, you will use your Pharmacy Assistant expertise within the pharmacy industry to specialize in the inputting of prescriptions into MediSystem Pharmacy's…
Added 6 hours ago
MP
Pharmacy Data Specialist
MediSystem Pharmacy
Richmond, BC
- Full-time
As a Pharmacy Data Technician, you will use your Pharmacy Assistant expertise within the pharmacy industry to specialize in the inputting of prescriptions into MediSystem Pharmacy's…
Added 6 hours ago
SW
Full-Time Sales Lead - Stuart Weitzman
Stuart Weitzman
Halton Hills, ON
- Full-time
Collaborate with Store Manager and Assistant Manager to support the team in elevating client experience and sales.
Added 6 hours ago
IF
Group Insurance Underwriter
iA Financial Group
Montreal, QC · Quebec, QC
- Full-time
As a Group Insurance Underwriter, you will be at the heart of our mission. Reporting to the Assistant Director, Underwriting, your main responsibilities will include:
Added 6 hours ago
IF
Group Insurance Underwriter
iA Financial Group
Montreal, QC · Quebec, QC
- Full-time
As a Group Insurance Underwriter, you will be at the heart of our mission. Reporting to the Assistant Director, Underwriting, your main responsibilities will include:
Added 6 hours ago
Outpatient Clinic Clerk - Jim Pattison Outpatient Care & Surgery Centre
Fraser Health
Surrey, BC
Within the context of a client and family centered care model, reporting to the Manager, Clinical Services or designate, this position performs a variety of duties in support of an…
Added 6 hours ago
TF
Office Manager, Underwriting and Client Satisfaction
Trevor Frances Recruitment
Toronto, ON
- Full-time
Experience: Minimum of 2 years of experience in a specialized administrative, executive assistant, or client service coordinator role (ideally within financial services, wealth management,…
Added 6 hours ago
SI
Radiography Technician -Level II
SUMMIT Inspection Services Ltd.
AB · Wood Buffalo, AB
- Full-time
…join our team. SUMMIT Inspection Services Ltd. has provided in-service pressure vessel inspections predominately to the Oil and Gas industry across western Canada since 2004, and is seeking…

Luann Bagg Staffing Inc.

Executive Assistant to Chief Executive Officer

Toronto, ON, Canada
Greater Toronto Area, Canada, Canada

$100,000 to $115,000 USD / year · Contract

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Job details

Pay: $100,000 to $115,000 USD / year
Job type: Contract
Apply by: Dec 2, 2026
Posting language: English
Posted: Nov 2, 2026

Original job description

Executive Assistant to the CEO (This is a seven month contract that could be extended)

Salary is 100,000-115,000 plus vacation pay.

This is a role that is in the office 5 days. The office is DT Toronto and it is a 5 minute walk from Union Station.

The OPPORTUNITY: Our client is an organization that has a long, stable history in Toronto and it is both environmentally and socially responsible. They are seeking an Executive Assistant to support a busy and dynamic CEO. This CEO knows the true value that an EA can provide. In this role you will be responsible for assisting a busy CEO with extensive and complex calendar management, triaging email and providing a high level of administrative support. The successful candidate will possess drive, initiative and a passion to contribute to the success of the CEO and the organization! If you are an individual who enjoys working in a dynamic and collaborative environment, then we want to hear from you!

Duties and Responsibilities:

Efficiently manage all day-to-day administrative matters of the CEO.
Managing the CEOs calendar, ensuring demands are effectively prioritized and the time of the CEO is utilized in an efficient and effective way. The CEO is a part of several external Boards and travels globally to give speeches and attend conferences.
Liaising with the CEO and their direct reports through information sharing and follow-up, while maintaining a high level of confidentiality and discretion.
Keen ability to build and maintain relationships with internal and external stakeholders, Board of Directors, prominent community leaders and with leaders within the government.
Successfully complete critical aspects of deliverables with a hands-on approach, including drafting letters, correspondence, reviewing speeches and reports, etc.
Evaluating, prioritizing, and following up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature.
Organizing and coordinating events in collaboration with other teams, such as off-site meetings, conferences and business functions on behalf of the CEO.
Coordinating extensive travel (flights, accommodation and car service), provide detailed itineraries, and agendas and compile documents for travel-related meetings.
Assisting the CEO in preparing Board and Committee meeting materials, meeting submission timeline and deadlines.
Accurate and timely management of all expense submissions for the CEO and for external Board expenses, following protocols to obtain necessary approvals.
Providing a bridge for smooth communication between CEO’s office and internal departments; demonstrating leadership to maintain credibility, trust and support.
Perform ad hoc and other duties as required.

Qualifications:

Previous experience supporting a C-level executive and experience working with a Board of Directors.
Post Secondary Education (Diploma or Degree) is a definite asset.
Exceptional written and verbal communication skills.
Possesses the ability to be extremely detail oriented in a fast paced and dynamic environment.
A critical thinker with the ability to exercise sound judgment, confidentiality, discretion and integrity at all times.
Possesses the ability to build relationships with prominent global/local executives and government officials.
Excellent time management skills to assist with the efficient management of the CEOs’ time.
Possesses the ability to recognize and identify constantly changing and shifting priorities to ensure all deadlines are met.
Self-motivated, proactive, resourceful and has the ability to remain calm while working with deadlines.
Advanced proficiency in Microsoft Office applications.
Possesses tact, diplomacy and enjoys building relationships with internal and external stakeholders.

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More about this job

Responsibilities

Manage the CEO’s calendar, communications, travel, expenses, and day-to-day administrative needs, while coordinating with direct reports, board members, and internal and external stakeholders. Prepare correspondence and meeting materials, organize events, track priorities and deadlines, and handle sensitive matters with discretion.

Requirements

Previous experience supporting a C-level executive and working with a board of directors is required; post-secondary education is an asset. Candidates should have strong communication, organization, prioritization, relationship-building, and judgment skills, along with advanced proficiency in Microsoft Office.

Skills

Executive Calendar Management
Email Triage
Board Support
Complex Travel Coordination
Event Coordination
Meeting Preparation
Expense Management
Written Communication
Verbal Communication
Confidentiality
Discretion
Prioritization
Time Management
Microsoft Office
Sound Judgment

Benefits

Vacation Pay

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Chief Executive Officer
C-Level Executive Support
Board Of Directors
Calendar Management
Email Triage
Administrative Support
Confidentiality
Discretion
Stakeholder Relations
Government Officials
Correspondence
Speech Review
Report Review
Event Coordination
Global Travel Coordination
Travel Itineraries
Board Meeting Materials
Expense Submissions
Microsoft Office
Deadline Management
Prioritization

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