Office & administration jobs in Canada

Group jobs by employerEmail me new jobs Save this search

Added 1 day ago
EG
Executive Assistant/Internal Communications Coordinator
Endress+Hauser Group
Burlington, ON
- $80,000 to $85,000 CAD / year
- Full-time
Endress+Hauser Canada was founded on May 1st, 1990. The company's main office is in Burlington, Ontario and additional offices are in Montreal, Quebec, Calgary & Edmonton, Alberta. Our…
Added 1 day ago
W
Procurement Specialist - Project Bid & Start Up X 12 Month Contract
Webuild
Mississauga, ON
- Full-time
Understanding of procurement processes, contract administration, supplier relationship management, and commercial terms & conditions.
Added 1 day ago
UR
Residential Property Manager
Universal Realty Group
Halifax, NS
- Full-time
Proficiency in Microsoft Office (Word, Excel, PowerPoint); Yardi experience is an asset
Added 1 day ago
MF
Grants Administrative Assistant
Muslim Food Bank and Community Services
Richmond, BC
- Part-time
Comfortable with Microsoft Office or Google Workspace (Word, Excel, Outlook/Gmail, Calendar)
Added 1 day ago
Post Office Assistant - Term
Canada Post - Postes Canada
Gibsons, BC
…with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 1 day ago
Post Office Assistant - Term
Canada Post - Postes Canada
Slocan, BC
…with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 1 day ago
Post Office Assistant - Term
Canada Post - Postes Canada
Cumberland, BC
…with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 1 day ago
MC
Materials Coordinator
Motor Coach Industries
Winnipeg, MB
- $54,000 CAD / year
- Full-time
Added 1 day ago
TT
Operations Supervisor
TF Truckload & Logistics
AB · Edmonton, AB
- Full-time
Added 1 day ago
TL
Executive Assistant
The Leadership Agency
Toronto, ON
- Full-time
This position is fully onsite in downtown Toronto, with a required 5-day in-office schedule.
Added 1 day ago
MC
Materials Coordinator
Motor Coach Industries
Winnipeg, MB
- $54,000 CAD / year
- Full-time
Added 1 day ago
E
Office Coordinator
Ecolab
Calgary, AB · CAN-Calgary Plant Starfield
- Full-time
Coordinate office administration, including mail, courier, shipping and receiving, office equipment, printers, workplace documentation, directories, and company-wide administrative…
Added 1 day ago
E
Executive Assistant
Ecolab
Calgary, AB · CAN-Calgary Office Quarry Park
- Full-time
Diploma or degree in Business Administration, Office Administration, Communications, or a related field.
Added 1 day ago
CO
Administrative Assistant 3 - Front Desk
City of Saint John
Saint John, NB
- Full-time
The successful candidate must possess a community college diploma in Office Administration, a university Business Certificate 1 or an equivalent program.
Added 1 day ago
IS
Procurement Specialist
Irving Shipbuilding
Dartmouth, NS
- Full-time
Contract Management: Prepare contracts, lead or support negotiations, draft executive briefings, and manage post-award administration.
Added 1 day ago
CM
Unit Clerk Float
CancerCare Manitoba
Winnipeg, MB
- Full-time
Must have satisfactory employment record
Added 1 day ago
L
Senior Responsible Supply Chain Manager, Western Hemisphere- Social Responsibility (Spanish speaking)
lululemon
Vancouver, BC
- Full-time
Work is mainly performed onsite, 4-5 days per week depending on role requirements.
Added 1 day ago
L
Expression of Interest | Executive Assistant | Vancouver
lululemon
Vancouver, BC
- Full-time
Based in your SSC hub, in the hybrid workplace program (minimum 4 days in office per week), you are the connector between senior leadership and departmental team needs. Principal scheduler,…
Added 1 day ago
Post Office Assistant - Term
Canada Post - Postes Canada
BC · Pender Island, BC
…with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 1 day ago
H
Medical Office Assistant
HealthCareersInSask.ca
Watson, SK
- Part-time
One (1) year experience in an office environment
Added 1 day ago
Office Administrative Assistant
HealthCareersInSask.ca
Regina, SK
One (1) year experience in an office environment
Added 1 day ago
GE
Operations Supervisor
GFL Environmental Inc.
Hamilton, ON
- Full-time
Added 1 day ago
V|
Administrative Assistant (6:30am-3pm)
Veolia | North America
AB · Edmonton, AB
- Full-time
Added 1 day ago
R|
Fellowship and Bursary Administrative Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…Children’s Hospital Foundation, the McGill Student Accounts Office, and…
Added 1 day ago
FI
Data Entry Operator – Proficient
FP Inc.
Toronto, ON
- $20 to $24 CAD / hour
- Contract

lululemon

Expression of Interest | Executive Assistant | Vancouver

Vancouver, BC, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 9, 2026
Work location: Based in your SSC hub, in the hybrid workplace program (minimum 4 days in office per week), you are the connector between senior leadership and departmental team needs
Experience: 3+ years’ experience or equivalent in an administrative and or executive support level capacity with increasing responsibilities.
Posting language: English
Posted: Nov 9, 2026

Original job description

Requirements

Description & Requirements

Description & Requirements

This is an expression of interest/evergreen posting for Executive Assistant I roles for future consideration.

By applying to this position you are indicating to our Talent Acquisition team that you have a career interest in

Executive Assistant roles and request to be considered if an opening arises. Please note this is not a formal application for a specific Executive Assistant role. Our Talent Acquisition team will contact qualified applicants when roles open and where an applicant’s skills and experience match the role criteria.

Who We Are

lululemon is an innovative performance apparel company for yoga, running, training, and other athletic pursuits. Setting the bar in technical fabrics and functional design, we create transformational products and experiences that support people in moving, growing, connecting, and being well. We owe our success to our innovative product, emphasis on stores, commitment to our people, and the incredible connections we make in every community we're in. As a company, we focus on creating positive change to build a healthier, thriving future. In particular, that includes creating an equitable, inclusive and growth-focused environment for our people.

a Day In The Life

Based in your SSC hub, in the hybrid workplace program (minimum 4 days in office per week), you are the connector between senior leadership and departmental team needs. Principal scheduler, timekeeper, planner, and coordinator to two members of the lululemon Executive Team, the Executive Assistant has a vital role in the success of their departments. Tasks in this role include (but are not limited to):

Coordinates Executive’s calendar and contacts, according to allowed authority.
Establishes work priorities and directs assignment of work to various department staff according to scope of allowed authority.
Coordinates Executive’s calendar and sends meeting invitations and agendas to attendees, books meeting rooms and arranges for Tech resources and refreshments in support of efficient meeting facilitation.
Maintains confidential information for the business, team and leadership and ensures information is handled appropriately.
Coordinates multi-leg travel, often requiring continuous changes and rescheduling, in conjunction with team of Executive Assistants and according to most Senior Executive travel plan.
Owns Executive’s expense report submission, in policy compliance. Oversees the approval of department expenses, including the review of employee expense claims for accuracy and adherence to policy on
behalf of Executive.
Acts as a communications liaison with Department as required.
Responds to inquiries or refers them to the appropriate partner.
Prepares briefing notes and minutes of meetings, as required.
Provides Executives with documentation needed for meetings and correspondence with the business.
Delegates and follows up on action items that fall within realm of responsibility.
Supports space planning needs for department growth.
Special Projects as assigned by Executive.
In partnership with P&C, owns and oversees onboarding of incoming new members of Executive direct report Team.

Nice To Haves

3+ years’ experience or equivalent in an administrative and or executive support level capacity with increasing responsibilities.
Excellent business acumen and ability to exercise sound judgment and prioritization.
Able to observe and maintain the utmost confidentiality.
Ability to work in a fast paced environment.
Experience working with a publicly traded company.
Advanced level in Microsoft Outlook, Word, Excel, and PowerPoint.

Key Skills & Core Values You Bring

Inclusion & Diversity: Creates/supports an inclusive environment that values/celebrates differences
Integrity/Honesty: Behaves in an honest, fair, and ethical manner
Leadership: Is able and desires to lead, influence, and inspire others; motivates, empowers, develops, and directs people as they work
Collaboration and Teamwork: Works productively with and supports others to achieve goals; seeks partnerships and diverse perspectives
Adaptability/Agility: Tolerates uncertainty and ambiguity and can change priorities in a fast-paced environment.
Decision Making: Uses logic and reasoning to evaluate alternatives and make effective, timely decisions.
Strategic Thinking: Sets strategies that are aligned to vision and values of the company to achieve.
goals/vision/further the mission; considers the 'big picture' implications of decisions.
Resilience: Remains persistent; recovers quickly from setbacks.

Must Haves

Acknowledges the presence of choice in every moment and takes personal responsibility for their life.
Possesses an entrepreneurial spirit and continuously innovates to achieve great results.
Communicates with honesty and kindness and creates the space for others to do the same.
Leads with courage, knowing the possibility of greatness is bigger than the fear of failure.
Fosters connection by putting people first and building trusting relationships.
Integrates fun and joy as a way of being and working, aka doesn’t take themselves too seriously.

Authorization to work in Canada is required for this role.

Compensation And Benefits Package

lululemon’s compensation offerings are grounded in a pay-for-performance philosophy that recognizes exceptional individual and team performance. The typical hiring range for this position is from $59,800 - $78,500 annually; the base pay offered is based on market location and may vary depending on job-related knowledge, skills, experience, and internal equity. As part of our total rewards offering, permanent employees in this position may be eligible for our competitive annual bonus program, subject to program eligibility requirements.  

At Lululemon, Investing In Our People Is a Top Priority. We Believe That When Life Works, Work Works. We Strive To Be The Place Where Inclusive Leaders Come To Develop And Enable All To Be Well. Recognizing Our Teams For Their Performance And Dedication, Other Components Of Our Total Rewards Offerings Include Support Of Career Development, Wellbeing, And Personal Growth

Extended health and dental benefits, and mental health plans
Paid time off
Savings and retirement plan matching
Generous employee discount
Fitness & yoga classes
Parenthood top-up
Extensive catalog of development course offerings
People networks, mentorship programs, and leadership series (to name a few).

Note: The incentive programs, benefits, and perks have certain eligibility requirements. The Company reserves the right to alter these incentive programs, benefits, and perks in whole or in part at any time without advance notice.

workplace arrangement

In-person collaboration and connection is important to our culture. Work is performed onsite, minimum 4 days per week

TJ1

Apply on LinkedIn About employer

More about this job

Responsibilities

Manage calendars, meetings, travel, expenses, confidential information, and communications for two executive team members. Coordinate departmental priorities, meeting materials, action items, space planning, special projects, and onboarding for new executive direct reports.

Requirements

Applicants should have at least three years of administrative or executive support experience, or equivalent experience with increasing responsibility, and demonstrate sound judgment, prioritization, confidentiality, and adaptability. Advanced Microsoft Outlook, Word, Excel, and PowerPoint skills are desired, and authorization to work in Canada is required.

Skills

Executive Calendar Management
Scheduling
Travel Coordination
Expense Management
Confidentiality
Meeting Coordination
Communication
Prioritization
Business Acumen
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Decision-Making
Strategic Thinking
Collaboration

Benefits

Annual Bonus Program
Extended Health And Dental Benefits
Mental Health Plans
Paid Time Off
Savings And Retirement Plan Matching
Employee Discount
Fitness And Yoga Classes
Parenthood Top-Up
Development Courses
People Networks
Mentorship Programs
Leadership Series

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Executive Support
Calendar Management
Scheduling
Meeting Invitations
Meeting Agendas
Meeting Minutes
Briefing Notes
Travel Coordination
Expense Reports
Expense Claims
Confidential Information
Communications Liaison
Action Items
Space Planning
Onboarding
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Publicly Traded Company
Hybrid Workplace
Executive Team
Department Coordination
Administrative Support

Report this job

Hiring at a glance

Advertised starting pay

Where work happens

Office & administration jobs in Canada

Executive Assistant/Internal Communications Coordinator

Procurement Specialist - Project Bid & Start Up X 12 Month Contract

Residential Property Manager

Grants Administrative Assistant

Post Office Assistant - Term

Post Office Assistant - Term

Post Office Assistant - Term

Materials Coordinator

Operations Supervisor

Executive Assistant

Materials Coordinator

Office Coordinator

Executive Assistant

Administrative Assistant 3 - Front Desk

Procurement Specialist

Unit Clerk Float

Senior Responsible Supply Chain Manager, Western Hemisphere- Social Responsibility (Spanish speaking)