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Added 1 hour ago
CL
Resident Advisor
Campus Living Centres
Calgary, AB
- Full-time
…and be responsible for facilitating social and educational programs while creating a safe, respectful environment through the enforcement of the Residence Community Living…
Added 1 hour ago
RM
Clinical Nurse Specialist Navigator
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Full-time
As a member of an interdisciplinary team, the coordinator supports the day-to-day operations of Patient Flow and the Ross Memorial Hospital to Home program. This role acts as a liaison…
Added 2 hours ago
TT
Retail Store Coordinator Full Time - Ancaster
The TJX Companies, Inc.
Ancaster, ON
- Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 3 hours ago
CS
Program Assistant (CF) - Ready to Serve and RENU
Catholic Social Services Alberta
AB · Edmonton, AB
- Full-time
…administrative and operational support to two new employment training programs: Ready to Serve (RTS) and Renewing Expertise, Navigating Upward…
Added 7 hours ago
UO
Manager of Operations
University of Victoria
Victoria, BC
- Full-time
Reporting to the Director of the Kula: Library Futures Academy, the Manager of Operations provides leadership for the planning, coordination, communications, and operational infrastructure…
Added 8 hours ago
CU
Youth Programs Lead
Calgary Ultimate Association
Calgary, AB · Greater Calgary Metropolitan Area
- Contract
The Youth Programs Lead plays a key role in growing and strengthening CU’s youth Ultimate programming. This position leads the coordination, delivery, and continuous improvement of youth…
Added 8 hours ago
AG
Coordinator, Health and Safety
Alamos Gold Inc.
Matachewan, ON
- Full-time
As the Health & Safety Coordinator, reporting to the Health and Safety Supervisor, you will support and strengthen the site’s safety programs by performing a wide range of health and safety…
Added 9 hours ago
A
Marketing Operations Coordinator, Promotions and Loyalty [AQ-25707]
Aquent
Toronto, ON
- $21 to $23 CAD / hour
- Contract
…fantastic opportunity to dive deep into the mechanics of retail operations and make a highly visible impact within a major…
Added 10 hours ago
LS
Operations and Club Services Manager - Permanent - 19637
LRO Staffing
Ottawa, ON
- Full-time
…Nepean, is seeking an organized, service-oriented, and proactive Operations & Club Services Manager to support the day-to-day administration and delivery of its programs and…
Added 11 hours ago
PC
Terminal Supervisor (12-Month Term)
Parkland Corporation
Burnaby, BC
- Other
…Greater Caribbean, and Europe. The Partnership’s midstream operations include an extensive network of approximately 14,000 miles of pipeline and over 160 terminals. This critical…
Added 14 hours ago
ET
Operations Coordinator - Kamloops, BC
Elevation Technical Services
Kamloops, BC
- Full-time
As Elevation continues to grow, we are seeking a highly organized, proactive, and detail-oriented Operations Coordinator to support the day-to-day operations of our head office in Kamloops,…
Added 15 hours ago
Health and Safety Coordinator - Winter 2026/27
Sunshine Village Corporation
Banff, AB
The Health and Safety Coordinator has an important impact, supporting Sunshine's injury management function by working directly with team members and supervisory teams on successful…
Added 15 hours ago
Project Coordinator
Konrad
Toronto, ON
…coordination capacity across client engagements. As a Project Coordinator, you excel at orchestrating cross-functional teams to deliver impactful solutions, while contributing to how…
Added 15 hours ago
ET
Operations Coordinator
Elevation Technical Services
Vancouver, BC
- Full-time
As Elevation continues to grow, we are seeking a highly organized, proactive, and detail-oriented Operations Coordinator to support the day-to-day operations of our head office in Kamloops,…
Added 16 hours ago
PC
Terminal Supervisor (12-Month Term)
Parkland Corporation
Burnaby, BC
- Other
…Greater Caribbean, and Europe. The Partnership’s midstream operations include an extensive network of approximately 14,000 miles of pipeline and over 160 terminals. This critical…
Added 16 hours ago
PC
Terminal Supervisor (12-Month Term)
Parkland Corporation
Burnaby, BC
- Other
…Greater Caribbean, and Europe. The Partnership’s midstream operations include an extensive network of approximately 14,000 miles of pipeline and over 160 terminals. This critical…
Added 16 hours ago
MB
Transportation Coordinator, Wednesday-Saturday or Sunday-Wednesday 12:00pm-10pm
Martin Brower UK and Ireland
Calgary, AB
- Full-time
The Transportation Coordinator role supports the Transportation department with administrative tasks. He or she supports planning the hourly workforce while nurturing an environment that…
Added 17 hours ago
TS
Christmas Kettle Assistant
The Salvation Army Canada and Bermuda Territory
Smiths Falls, ON · Mississippi-Rideau Lakes Corps
- Part-time
Assist with overseeing the operations of the Christmas Kettle campaign including scheduling of staff and/or volunteers.
Added 18 hours ago
G
Karma Yoga Program
GoodWork.ca
Regina, SK · Greater Regina Metropolitan Area
- Internship
We are seeking a highly-skilled, experienced Fundraising Coordinator to join our exciting team. Reporting directly to the Director of Wildlife Rehabilitation, coordinating with the Grants…
Added 21 hours ago
R&
Associate Director - Recovery
Ruth & Naomi's Mission
Chilliwack, BC
- Full-time
Working closely with Recovery Managers, the Intake Coordinator, and the Director of Programming, you'll be responsible for ensuring our recovery programs remain effective, consistent, and…
Added 21 hours ago
TC
Merchandising Coordinator
TJX Canada – Winners, Marshalls, HomeSense
Lethbridge, AB
- Full-time
We’re looking for a HomeSense Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you…
Added 21 hours ago
OT
Billing Coordinator
Open Text Corporation
Waterloo, ON
- Other
Reporting to the Billing Operations Manager, the Billing Coordinator plays an integral role in ensuring billing accuracy and timeliness across our global order-to-cash process. You will…
Added 22 hours ago
WI
Spa Supervisor - The Wickaninnish Inn
Wickaninnish Inn
Ucluelet, BC
- Full-time
Handle Receptionist/Coordinator duties such as reservation calls, welcoming guest to the spa, cashier and cash-outs, coordinating practitioner schedule and appointments and other…
Added 22 hours ago
Inlet Recovery Home - Residence Worker
Connective
Port Alberni, BC
…education opportunities, and support accessing long-term treatment programs or other mental health and addiction services. Note this program is a non-clinical recovery residence and is…
Added 22 hours ago
TU
Bachelor of Sustainability and EESC Graduate Programs Assistant
The University of British Columbia
Kelowna, BC
- $4,981 to $5,713 CAD / month
- Full-time
…that house the many disciplinary and interdisciplinary degree programs. This position works under the Department Head for day-to-day department administrative support tasks, and receives…

lumenpulse

Coordonnateur(trice) des opérations de bureau/Office Operations Coordinator

Longueuil, QC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 4, 2026
Posting language: English · French
Posted: Nov 4, 2026

Original job description

English section of this bilingual listing.

You are the first face of the company and the person who keeps the office facility running: a clean and fully operational workspace, a professional welcome for every visitor, client, employee. A dependable administrative support for the team and for HR on the production floor. You work directly with building management, cleaning and maintenance vendors, caterers and travel providers, HR, and production supervisors.

What you will doBuilding and facilities

Coordinate with building management, cleaning crews and maintenance vendors, and follow every request through to completion.
Keep office, kitchen and meeting-room supplies stocked and common areas presentable.
Handle incoming and outgoing mail (Canada Post), fob passes, door access and the alarm system, and manage the Bell machine.

Visitors, clients and events

Greet visitors and manage visitor arrivals through the Greetly check-in bot.
Organise meeting hospitality (catering, room set-up), client-visit logistics, and hotel, restaurant and travel bookings.
Ship samples, giveaways and packages between departments, and organise internal activities and events.

Reception

Answer and direct calls, and monitor general inboxes, faxes and voicemail.
Send building updates, cafeteria menus and 21st Century communications.

New hires and HR administration

Welcome new production employees ; punch chips, absence card, safety glasses, and a check of safety boots and clothing.
Enter employee training, scan and file operational checklists
Support production management and HR with ad hoc administrative tasks.

What you bring

At least two years of experience in office coordination, facilities management, hospitality or a related field.
A customer-service mindset, with strong communication and interpersonal skills.
Excellent organisation and the ability to juggle many requests at once, with close attention to detail.
Proficiency in Microsoft Office, and comfort learning new systems.
Professional French and English, spoken and written. This role deals every day with colleagues, customers and partners in both languages.
Assets: client-facing or hospitality experience, facility maintenance or vendor coordination, HR administration or manufacturing experience

Working conditions

Office environment, based at the front desk for most of the day. Availability on Monday mornings and late afternoons for the new-employee welcome. Occasional light lifting and local travel.

Why join us

We are excited about your contribution to our dynamic team, but we want you to be excited about what we can do for you. Here are some of the main advantages we offer our employees:

Employee recognition programs
Flexible hours (if applicable)
An on-site, employee-only gym
A subsidised cafeteria
Headquarters close to public transportation
Free parking on premises
Employer-subsidised social activities
Personal protective and safety equipment provided
Employer RRSP contribution of up to 6%

Read the full bilingual original

Vous êtes le premier visage de l'entreprise et la personne qui assure le bon fonctionnement du site : un milieu de travail propre et pleinement opérationnel, un accueil professionnel pour chaque visiteur et client, et un soutien administratif fiable pour l'équipe et pour les RH en usine. Vous collaborez directement avec la gestion de l'immeuble, les fournisseurs d'entretien ménager et de maintenance, les traiteurs et les fournisseurs de voyages, les RH et les superviseurs de production.

Vos responsabilitésImmeuble et installations

Coordonner les interventions avec la gestion de l'immeuble, les équipes d'entretien ménager et les fournisseurs de maintenance, et suivre chaque demande jusqu'à sa résolution.
Maintenir les fournitures de bureau, de cuisine et de salles de réunion à niveau et les aires communes présentables.
Gérer le courrier entrant et sortant (Postes Canada), les clés d'accès (fobs), les accès aux portes et le système d'alarme, ainsi que la machine Bell.

Visiteurs, clients et événements

Accueillir les visiteurs et gérer leur arrivée avec le robot d'enregistrement Greetly.
Organiser l'accueil lors des réunions (traiteur, aménagement des salles), la logistique des visites de clients, ainsi que les réservations d'hôtel, de restaurant et de voyage.
Expédier des échantillons, articles promotionnels et colis entre les départements, et organiser les activités et événements internes.

Réception

Répondre aux appels et les acheminer, et surveiller les boîtes courriel générales, les télécopies et la messagerie vocale.
Diffuser les avis d'immeuble, les menus de la cafétéria et les communications 21st Century.

Nouveaux employés et administration RH

Accueillir les nouveaux employés de production: puces de poinçonnage, carte d'absence, lunettes de sécurité, et vérification des bottes et des vêtements de sécurité.
Coordonner les sarraus et les chaussures de sécurité, les casiers, les puces de poinçonnage et d'accès, ainsi que les formulaires destinés aux superviseurs.
Saisir les formations des employés, numériser et classer les listes de vérification opérationnelle
Soutenir la direction de production et les RH dans diverses tâches administratives ponctuelles.

Votre profil

Au moins deux ans d'expérience en coordination de bureau, gestion d'installations, accueil ou hôtellerie, ou dans un domaine connexe.
Le sens du service à la clientèle, avec d'excellentes habiletés de communication et de relations interpersonnelles.
Un excellent sens de l'organisation, la capacité de gérer plusieurs demandes à la fois et un grand souci du détail.
Une bonne maîtrise de la suite Microsoft Office et de l'aisance à apprendre de nouveaux systèmes.
Une maîtrise professionnelle du français et de l'anglais, à l'oral comme à l'écrit. Ce poste exige des échanges quotidiens avec des collègues, des clients et des partenaires dans les deux langues.
Atouts : expérience en service à la clientèle ou en hôtellerie, connaissance de la coordination de maintenance d'immeuble ou de la gestion de fournisseurs, expérience en administration RH ou en milieu manufacturier.

Conditions de travail

Milieu de bureau, à la réception pendant la majeure partie de la journée. Disponibilité le lundi matin et en fin d'après-midi pour l'accueil des nouveaux employés. Manutention légère et déplacements locaux occasionnels.

Pourquoi se joindre à nous

Nous sommes enthousiastes à l'idée de vous voir contribuer à notre équipe dynamique, mais nous voulons aussi que vous soyez enthousiaste à propos de ce que nous pouvons faire pour vous. Voici quelques-uns des principaux avantages que nous offrons à nos employés :

Programmes de reconnaissance des employés
Horaires flexibles (le cas échéant)
Salle d'entraînement sur place réservée aux employés
Cafétéria subventionnée
Siège social situé près du transport en commun
Stationnement gratuit sur place
Activités sociales subventionnées par l'employeur
Équipement de protection individuelle et de sécurité fourni
Cotisation de l'employeur au REER jusqu'à concurrence de 6 %

What you will doBuilding and facilities

Coordinate with building management, cleaning crews and maintenance vendors, and follow every request through to completion.
Keep office, kitchen and meeting-room supplies stocked and common areas presentable.
Handle incoming and outgoing mail (Canada Post), fob passes, door access and the alarm system, and manage the Bell machine.

Visitors, clients and events

Greet visitors and manage visitor arrivals through the Greetly check-in bot.
Organise meeting hospitality (catering, room set-up), client-visit logistics, and hotel, restaurant and travel bookings.
Ship samples, giveaways and packages between departments, and organise internal activities and events.

Reception

Answer and direct calls, and monitor general inboxes, faxes and voicemail.
Send building updates, cafeteria menus and 21st Century communications.

New hires and HR administration

Welcome new production employees ; punch chips, absence card, safety glasses, and a check of safety boots and clothing.
Enter employee training, scan and file operational checklists
Support production management and HR with ad hoc administrative tasks.

What you bring

At least two years of experience in office coordination, facilities management, hospitality or a related field.
A customer-service mindset, with strong communication and interpersonal skills.
Excellent organisation and the ability to juggle many requests at once, with close attention to detail.
Proficiency in Microsoft Office, and comfort learning new systems.
Professional French and English, spoken and written. This role deals every day with colleagues, customers and partners in both languages.
Assets: client-facing or hospitality experience, facility maintenance or vendor coordination, HR administration or manufacturing experience

Working conditions

Office environment, based at the front desk for most of the day. Availability on Monday mornings and late afternoons for the new-employee welcome. Occasional light lifting and local travel.

Why join us

We are excited about your contribution to our dynamic team, but we want you to be excited about what we can do for you. Here are some of the main advantages we offer our employees:

Employee recognition programs
Flexible hours (if applicable)
An on-site, employee-only gym
A subsidised cafeteria
Headquarters close to public transportation
Free parking on premises
Employer-subsidised social activities
Personal protective and safety equipment provided
Employer RRSP contribution of up to 6%

Apply About employer

More about this job

Responsibilities

Coordinate office facilities, supplies, vendors, mail, access systems, reception, visitor arrivals, meetings, travel, and internal events. Support production employees, HR, and production management with onboarding, training records, operational checklists, and other administrative tasks.

Requirements

Applicants need at least two years of experience in office coordination, facilities management, hospitality, or a related field, along with strong customer-service, communication, organizational, and multitasking skills. Professional spoken and written French and English, proficiency in Microsoft Office, and the ability to learn new systems are required.

Skills

Office Coordination
Facilities Coordination
Customer Service
Visitor Reception
Vendor Coordination
Microsoft Office
Written and Verbal Communication
Organization
Multitasking
Attention to Detail
Travel Booking
Event Coordination
Mail and Package Handling
Access Control Administration
HR Administration
Bilingual French and English

Benefits

Employee Recognition Programs
Flexible Hours
On-Site Employee Gym
Subsidized Cafeteria
Free Parking
Employer-Subsidized Social Activities
Personal Protective Equipment Provided

Visa sponsorship

Not detected in the job text

Keywords

Office Coordination
Facilities Management
Building Management
Maintenance Vendors
Cleaning Services
Microsoft Office
Greetly
Visitor Check-In
Reception
Customer Service
Canada Post
Fob Access
Door Access
Alarm System
Bell Machine
Catering
Travel Bookings
Hotel Reservations
Event Coordination
Mail Handling
Production Onboarding
Punch Clocks
Safety Glasses
Safety Boots
Employee Training Records
Operational Checklists
HR Administration
Manufacturing
French
English

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