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Added 13 hours ago
IL
Scheduler and Leave Management Coordinator
Inclusion Langley Society
BC
- $31.03 to $34.4 CAD / hour
Inclusion Langley Society is a leading non-profit organization providing services and support to children, youth and adults with intellectual and developmental disabilities across Langley…
Added 13 hours ago
C
Supervisor (Part Time)
Carter's
Winnipeg, MB
- Part-time
Added 13 hours ago
Y
Rural Housing Outreach Worker
YMCanada
ON
- $30.72 to $34.91 CAD / hour
- Full-time
- On-site
Class G Driver’s License; able to travel throughout Grey and Bruce Counties; must have own vehicle
Added 13 hours ago
Restaurant Manager
Denny's Canada
Cranbrook, BC
Employee and Family Assistance Program (counselling, wellness services, etc.)
Added 13 hours ago
UB
Full-time Store Supervisor | Griffintown
Urban Barn Ltd.
Montréal, QC
- Full-time
Added 13 hours ago
IH
Medical Staff Compensation Coordinator
Island Health
Nanaimo, BC
- Temporary
…Compensation Coordinator provides financial and administrative support for Island Health's Medical Staff Contract Management programs, primarily Alternative Payment Programs, Primary Care,…
Added 13 hours ago
Contract Specialist
Island Health
Victoria, BC · Nanaimo, BC
Reporting to the Manager, Leader or designate, the Contract Specialist, provides leadership and support to the organization primarily by effectively contributing to the contracting process.…
Added 13 hours ago
Contracts Compliance and Utilization Coordinator
Island Health
Victoria, BC
…established policies and practices and provides business decision support to internal interest holders and Finance. Key areas of active involvement and accountability include supporting…
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BK
Early Childhood Educator (ECE) - Level 1
BrightPath Kids Canada
Calgary, AB
- $17 to $19 CAD / hour
- Full-time
Developing and implementing a program in line with BrightPath’s curriculum that supports the development of children.
Added 13 hours ago
Financial Services Manager - Hyundai of Aurora
WEINS Auto Group
Aurora, ON
We are lifelong learners and want to support our associates who endeavour to continue their education through our Educational Reimbursement Program
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A
Senior Commercial Account Manager
Aplin
Simcoe, ON
- $55,000 to $80,000 CAD / year
- Full-time
Active RIBO licence required
Added 13 hours ago
Agronomy Intern
Midwest co-operative services
Dundalk, ON
Support yard and office operations during spring rush, including taking fertilizer orders and coordinating seed deliveries
Added 13 hours ago
CI
Room Attendant
Canad Inns
Winnipeg, MB
- Part-time
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Principal Proposal Manager (Bilingual)
Softchoice
Ottawa, ON · Toronto, ON
…and capture planning through proposal submission, negotiation support and lessons learned, this role directs cross-functional pursuit teams to produce differentiated, commercially sound…
Added 13 hours ago
S
Casual Direct Support Professional (Stonewall, MB)
St.Amant
Winnipeg, MB
- $17.12 to $20.36 CAD / hour
Reporting to the Case Supervisor, Community Services, the Direct Support Professional is responsible for the delivery of care and support to children and youth with intellectual…
Added 13 hours ago
Leasing Consultant
Deveraux Group Of Companies
Calgary, AB
Comprehensive benefits program comprising life, long-term disability, and extended medical, dental, and vision coverage
Added 13 hours ago
WO
Server - Casual Part Time
WC Operating (Ontario-1) LP
Ottawa, ON
- Part-time
…room. Join us today and be part of a team of servers that will support with the set-up of the dining room and all aspects of serving and clean up associated with dining services within our…
Added 13 hours ago
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Manager, Newcomer Programs - Internal Posting
YBC
Vancouver, BC
- $71,000 to $73,000 CAD / year
…funders, community agencies, employers, and other stakeholders to support program delivery, strengthen community engagement, expand service opportunities, and respond to emerging newcomer…
Added 13 hours ago
CO
Transportation Planning & Infrastructure Manager
City of Surrey
BC
- Full-time
…sidewalks, paths, and bike lanes. The city has a significant capital program to enable safe and efficient mobility for people and goods throughout the transportation system. Set to become…
Added 13 hours ago
Administration, Program Assistant
Lumenus Community Services
Toronto, ON
Special projects as assigned – for example: program support depending on the need (will be trained on specific tasks)
Added 13 hours ago
RC
Assistant Coach - Figure Skating
Ridley College
St. Catharines, ON
- Contract
Must hold the Skate Canada Regional Coach Certification or higher · Valid drivers licence required
Added 13 hours ago
SD
T2627-446 0.80 FTE Temporary Grades K-7 Music & Fine Arts Teacher
School District #71 (Comox Valley)
Courtenay, BC
- Contract
The Fine Arts eCademy (FAe) is a blended learning, fine-arts focused elementary program with students from Kindergarten - Grade 7. The program is unique within its delivery of curriculum…
Added 13 hours ago
MM
Spécialiste principal(e) bilingue, Services aux patients, Programme de soutien aux patients / Bilingual Senior Patient Services Specialist, Patient Support Program
MCD McKesson Canada Corporation / La Corporation McKesson Canada
Montréal, QC · Mississauga, ON
- Full-time
- Hybrid
Added 13 hours ago
CO
Application & Infrastructure Analyst I - Quality Assurance Analyst
City Of Edmonton
Edmonton, AB
- $48.84 to $61.54 CAD / hour
…strong analytical, technical, and problem-solving skills to support software quality assurance and testing across a diverse portfolio of mission-critical applications. The successful…
Added 13 hours ago
CO
Electronic Surveillance Monitor
City Of Edmonton
Edmonton, AB
- $32.92 to $41.17 CAD / hour
…Electronic Surveillance Monitor to work in the Specialized Support Services Section. The major responsibilities of this position will…

Lumenus Community Services

Administration, Program Assistant

Toronto, ON, Canada

HIRING RANGE: $54,101 - $62,000

Apply on lumenus.hiringplatform.ca About employer

Applications open in a new tab.

Job details

Pay: HIRING RANGE: $54,101 - $62,000
Apply by: Nov 23, 2026
Working hours: 37.5 hours/week
Posting language: English

Original job description

LOCATION: Toronto, ON

POSITION TYPE: Regular Full-time (37.5 hours/week)

POSTING CLOSING DATE: November 23, 2026

HIRING RANGE: $54,101 - $62,000

Lumenus Community Services is committed to diversity, equity and inclusion. We value a recruitment and selection process that is inclusive and barrier-free and we encourage applications from all individuals including, but not limited to, all cultures, religions, racialized communities, abilities, sexual orientations, and gender identities and expressions.

This role is responsible for effectively managing administrative tasks related to all departments at Lumenus. Programs as well as Corporate Services are included in this job description, and all included under this description are responsible for providing support services to visitors, clients, and staff.

KEY RESPONSIBILITIES:

Office Administration

Reception Coverage
Office Oversite
Supply Management
Fleet and Equipment Oversite and support
Health and Safety
Meeting room and training setup as required

Client File System

Proficient use of data system (TREAT) for purposes in inputting/uploading client data, searching client info auditing/archiving files and closing client files
Support OED, Therapists and Managers as needed.

Client Disclosure of Client Information

Receive requests.
Search and provide documentation.
Process consent for information documents for clients by requesting information from other agencies.
Help Parents complete surveys.

Intake Support

Support Walk-in In-person and virtual session.
Case Assignment.
Respond to new client inquires.
Help with Initial Info gathering.
Client referral packages.

Specialized Project

Back up to other roles– will vary, depending on the need.
Special projects as assigned – for example: program support depending on the need (will be trained on specific tasks)

QUALIFICATIONS:

Diploma or degree (social services field an asset) or a combination of education and experience that will meet the needs of the position.
Previous volunteer or work experience within a not-for-profit organization preferred.
Previous administrative support experience.
Experience supporting/deescalating individuals in crisis.
Familiarity with and sensitivity to diversity and inclusion in the workplace and within the community.
Prior experience working with LGBTQ youth as well as youth who have mental health challenges.
Developed verbal and written communication skills.
Strong interpersonal skills.
Well-developed time management skills.
Ability to maintain a high level of accuracy and sensitivity to confidential material.
Ability to work in a team environment.
Strong computer skills including use of MS Office (Word, Excel, PowerPoint, Outlook and Adobe).
Fluency in both spoken/written French is an asset.
Solid customer service mindset

KNOWLEDGE, SKILLS AND ABILITIES:

Broad knowledge of not-for-profit organizations
Familiarity with and sensitivity to diversity and inclusion in the workplace and within the community.
Ability to balance demands/priorities of workload, manage time effectively and operate within the framework of stated expectations.
Ability to interact effectively with a wide range of individuals including agency staff, external professionals and Lumenus clients.
Ability to work effectively with children, youth and families to create a comfortable environment.
Ability to influence others to resolve conflict and gain acceptance of new ideas.
Strong interactive/communication (verbal and written), and Interpersonal skills.
Ability to maintain high level of accuracy and confidentiality.
Ability to recognize situations or judgement calls that should be brought to management for resolution and decision-making.

ADDITIONAL REQUIREMENTS:

Satisfactory clearance under the Criminal Reference Check.
Travel will be required to other agency locations.
Fluency in verbal/written French is an asset.

TO APPLY: Interested applicants are invited to visit our website at https://lumenus.ca/careers/ and submit their cover letter and resume through our Career Centre on or before November 23, 2026.

We ask applicants to make any accommodation requests for the interview or selection process known in advance by contacting the Human Resources Department. Human Resources will work together with the hiring committee to arrange reasonable and appropriate accommodation for the selection process which will enable you to be assessed in a fair and equitable manner.

Apply on lumenus.hiringplatform.ca About employer

More about this job

Responsibilities

The Administration Program Assistant at Lumenus Community Services will provide reception and office support, manage client files and information requests, and support intake for clients. The role also covers backup duties and special projects as assigned.

Requirements

Candidates need a diploma or degree (social services an asset) or equivalent experience, plus administrative and not-for-profit experience. Strong computer, communication, confidentiality and crisis de-escalation skills are needed, and French is an asset.

Skills

TREAT data system
MS Word
MS Excel
MS PowerPoint
Microsoft Outlook
Adobe
client file management
records auditing and archiving
information disclosure
office administration
supply management
health and safety coordination
reception
intake support
crisis de-escalation
customer service
confidentiality
time management
conflict resolution
interpersonal communication
French

Keywords

administrative assistant
program assistant
community services
not-for-profit
client intake
TREAT
MS Office
Word
Excel
PowerPoint
Outlook
Adobe
records management
customer service
reception
social services
French bilingual
Toronto

Seniority

Entry level

Tools

TREAT
MS Word
MS Excel
MS PowerPoint
Outlook
Adobe

Languages

English

Fields of study

social services

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Work requirements

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