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Added 7 mins ago
H
Workplace Coordinator (Part Time Contract)
Hoxton
Toronto, ON
- Part-time
- Contract
We're looking for a Workplace Coordinator to deliver the day-to-day experience of a client's workplace in Toronto. You'll be on site, upholding the standard we set and working with the…
Added 21 mins ago
OT
Special Projects Coordinator - Limited Term
Ontario Tech University
Oshawa, ON
- Internship
Reporting to the Director, Planning and Operations of the Faculty of Engineering and Applied Science (FEAS), the Special Projects Coordinator will oversee the communications and marketing…
Added 21 mins ago
TU
Clinical Education Program Coordinator, UG/PG (RIH)
The University of British Columbia
Kamloops, BC
- $4,981 to $5,713 CAD / month
- Full-time
The incumbent reports directly to the RIH Site Coordinator (UG/PG) and takes direction form the FP PGME Site Coordinator regarding FP PGME deliverables. The incumbent, works closely with…
Added 21 mins ago
AC
Senior Purchasing And Procurement Coordinator
Aston Carter
Burlington, ON
- $75,000 to $85,000 CAD / year
- Full-time
The Senior Purchasing and Procurement Coordinator oversees end-to-end procurement activities for materials, services, equipment, and capital purchases across multiple Ontario sites. This…
Added 22 mins ago
UO
Clinical Education Program Coordinator, UG/PG (RIH)
University of British Columbia
Kamloops, BC · IH | Kamloops Royal Inland Hospital (KRIH)
- $4,981 to $5,713 CAD / month
- Full-time
The incumbent reports directly to the RIH Site Coordinator (UG/PG) and takes direction form the FP PGME Site Coordinator regarding FP PGME deliverables. The incumbent, works closely with…
Added 22 mins ago
IS
Office Operations & Accounting Coordinator
Intelica Solutions Inc.
Calgary, AB
- Full-time
We are seeking a warm, dependable, and highly organized Office Operations & Admin to support the smooth day-to-day functioning of our business across two offices. This is an office-first…
Added 36 mins ago
CF
Administrative Coordinator, Operations
Cadillac Fairview
London, ON
- Full-time
To provide administrative coordination to the operations team. You will work alongside the General Manager and the Operations Manager to provide first class client service, and will liaise…
Added 51 mins ago
TS
Kettle Coordinator - Temporary
The Salvation Army in Canada
North Vancouver, BC
- Full-time
…by helping TSA to give hope to other. The Christmas Kettle Coordinator position is a short-term contract position. The successful candidate is responsible for oversight of several Christmas…
Added 1 hour ago
TS
Kettle Coordinator - Temporary
The Salvation Army Canada and Bermuda Territory
North Vancouver, BC
- Full-time
…by helping TSA to give hope to other. The Christmas Kettle Coordinator position is a short-term contract position. The successful candidate is responsible for oversight of several Christmas…
Added 1 hour ago
D
Workplace Experience Coordinator
dentsu
Toronto, ON
- Full-time
Manage the day-to-day operations of the Canadian Offices, including site services, custodial services, general maintenance and security access systems
Added 1 hour ago
ECD - Project Engineer - Travel Projects
Kiewit
Halifax, NS · Oakville, ON · Toronto, ON
Eastern Canada District's projects include highways, bridges, mass transit, mine site development & open pit operations, hydroelectric powerhouses, wind-power plants, dams & industrial. The…
Added 1 hour ago
Strategic Coordinator, Communications & Business Intelligence
City of Edmonton
AB
Reporting directly to the Branch Manager, Communications and Business Intelligence, the Strategic Coordinator plays a vital role in strategy development, issues management, and the…
Added 1 hour ago
VC
Food Service Worker - Casual/On-Call
Vancouver Coastal Health
North Vancouver, BC
- $25.82 CAD / hour
- Other
…patients, residents, families, visitors and staff. Reporting to the Coordinator and/or the Manager, Food Services, and with work direction from the Food Service Supervisor, and/or the Cook,…
Added 1 hour ago
SC
System Implementation Specialist
SFIR Consulting Ltd.
Toronto, ON · North York, ON
- Full-time
Documents decisions, assumptions, and actions taken throughout an engagement, clearly enough that the Project Coordinator can track status without following up.
Added 1 hour ago
ER
Senior Sales Coordinator
Empire Roofing
Georgetown, ON
- Full-time
At Empire Roofing Corporation, we take pride in quality, safety, and doing things the right way. With operations across Canada and the U.S., our success is built on teamwork,…
Added 1 hour ago
ER
Project Coordinator - Commercial Roofing
Empire Roofing
Windsor, ON
- Full-time
Knowledge of safety regulations and compliance requirements related to roofing operations, including OHSA standards and industry-specified safety protocols, is essential for maintaining a…
Added 1 hour ago
VT
Service Coordinator
Valwell Technologies
AB · Edmonton, AB
- Full-time
We're looking for an organized, people-first Field Service Coordinator to plan, schedule, and support our Field Service team across our Edmonton and Bonnyville operations. You'll be the hub…
Added 2 hours ago
GT
Operations and Project Coordinator
GeoSpectrum Technologies, Inc
Port Coquitlam, BC
- Full-time
ISE is seeking an Operations and Project Coordinator to join our team!
Added 2 hours ago
SC
System Implementation Specialist
SFIR Consulting Ltd.
ON · North York (Northwood Park / York University), Ontario
- Full-time
engagement, clearly enough that the Project Coordinator can track
Added 2 hours ago
W
Franchise Operations Coordinator
WildBrain
Toronto, ON
- Full-time
We're looking for a Franchise Coordinator to will support the effective administration of the franchise team and managing finance-related administrative tasks.
Added 2 hours ago
Logistics Coordinator
World Vision Canada
Mississauga, ON
The Logistics Coordinator is responsible for overseeing end-to-end warehouse, fulfillment, and freight operations to ensure the efficient and timely movement of products. This includes…
Added 2 hours ago
IF
Business Operations Coordinator
Inn From The Cold
Calgary, AB
- Full-time
Position Title Business Operations Coordinator
Added 2 hours ago
W
Franchise Operations Coordinator
WildBrain
Toronto, ON
- $55,000 to $65,000 CAD / year
- Full-time
We're looking for a Franchise Coordinator to will support the effective administration of the franchise team and managing finance-related administrative tasks.
Added 3 hours ago
BC
Coordonnateur(trice) des opérations de chantier | Field Operations Coordinator
Broccolini Construction Inc.
Montreal, QC
- Full-time
Coordonnateur(trice) des opérations de chantier
Added 3 hours ago
SB
Manager, FBO Operations
Skyservice Business Aviation
Dorval, QC
- Full-time
…including Lineservice, Crew Chiefs, Supervisors, Quality Assurance Coordinator and Customer…

Lyft

Bid Coordinator

Montreal, QC, Canada

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Job details

Experience: 2–4 years of experience in a coordination, project support, bid/proposal support,
Posting language: English
Posted: Oct 26, 2026

Original job description

At Lyft, our purpose is to serve and connect. We aim to achieve this by cultivating a work environment where all team members belong and have the opportunity to thrive.

The Bid Coordinator is the organizational backbone of the bid team. Working alongside Bid Managers and Bid Specialists, this role makes sure every bid runs to a rigorous, well-managed process, so that deadlines are met, contributors know what is expected of them, and nothing falls through the cracks. This is a process and project coordination role rather than a content or strategy role. The ideal candidate is highly organized, detail-oriented, and proactive: someone who enjoys building order out of complexity, keeps many moving parts on track at once, and is comfortable following up with colleagues across the business to keep work moving. It is a strong entry point for someone looking to grow a career in bid management.

Responsibilities:

Bid Planning and Scheduling Support
- Support Bid Managers in building bid plans that work backward from the submission date, including milestones, review gates, internal deadlines, and buffer time.
- Set up and maintain bid trackers, schedules, and responsibility matrices (e.g., RACI) for each pursuit.
- Keep plans up to date as timelines shift, and flag schedule risks to the Bid Manager early.
Tracking, Follow-Up, and Accountability
- Track every deliverable, owner, and deadline across the bid team and contributing functions (Legal, Finance, Operations, Technical, Sales).
- Send clear, timely reminders and follow up on outstanding inputs so contributions arrive on time and complete.
- Escalate missed or at-risk deadlines to the Bid Manager promptly, with a clear summary of impact.
- Maintain action and decision logs from bid meetings and make sure actions are closed out.
Tender Documentation and Compliance
- Review tender documents on release and produce compliance matrices and requirement checklists.
- Track customer clarification questions, responses, and addenda, and make sure
  
  changes are communicated to the team and reflected in the plan.
- Run final compliance checks on formatting, page limits, mandatory forms, signatures, certifications, and attachments before submission.
- Manage submission logistics on customer portals, including registration, uploads, and confirmation receipts.
Meeting and Review Coordination
- Schedule and organize kickoff meetings, status meetings, and review sessions (e.g., color team reviews).
- Prepare agendas, circulate materials in advance, capture notes, and distribute actions afterward.
- Coordinate reviewer availability and consolidate review feedback for the Bid Manager.
Document and Content Management
- Set up and manage bid folders, version control, and document naming conventions so the team always works from the latest version.
- Coordinate the assembly, formatting, and production of final bid documents, working with designers or writers where needed.
- Maintain the bid content library, templates, case studies, CVs, certifications, and standard company information, keeping them current and easy to find.
Pre-Tender and Pipeline Administration
- Support the pre-tender and gate process by preparing gate review materials, tracking approvals, and recording bid/no-bid decisions.
- Monitor tender portals and opportunity sources and log new opportunities in the pipeline tracker.
- Keep pipeline and bid reporting accurate, including status, key dates, and outcomes.
Process Improvement and Lessons Learned
- Help embed consistent bid processes, templates, and checklists across all pursuits.
- Organize post-submission and win/loss debriefs, record lessons learned, and track improvement actions.
- Suggest practical improvements to tools and ways of working based on what is and isn't working.

Experience:

2–4 years of experience in a coordination, project support, bid/proposal support,

or administrative role in a fast-paced, deadline-driven environment.
Strong organizational and time management skills, with a proven ability to manage multiple deadlines and priorities at once.
Exceptional attention to detail and a methodical approach to tracking and checking work.
Confident, professional communicator who is comfortable following up with colleagues at all levels, including senior stakeholders.
Advanced proficiency in Microsoft Office or Google Workspace (especially Excel/Sheets and Word/Docs) and comfort with project tracking tools.
Bachelor's degree or equivalent practical experience.
Preferred:
- Experience supporting public sector or formal procurement tenders.
- Familiarity with project management tools (e.g., Smartsheet, Asana, Monday, Jira) and e-procurement portals.
- APMP Foundation certification or project coordination training (e.g., CAPM, PRINCE2 Foundation), or interest in pursuing one.
- Basic document formatting or design skills.

Benefits:

Extended health and dental coverage options, along with life insurance and disability benefits
Mental health benefits
Family building benefits
Pet benefits
Access to a Lyft funded Health Care Savings Account
RRSP plan with company match to help save for your future
In addition to provincial observed holidays, salaried team members are covered under Lyft's flexible paid time off policy. The policy allows team members to take off as much time as they need (with manager approval). Hourly team members get 15 days paid time off, with an additional day for each year of service
Lyft is proud to support new parents with 18 weeks of paid time off, designed as a top-up plan to complement provincial programs. Biological, adoptive, and foster parents are all eligible.
Subsidized commuter benefits and Lyft ride credits

Lyft is committed to creating an inclusive workforce that fosters belonging. Lyft believes that every person has a right to equal employment opportunities without discrimination because of race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, marital status, family status, disability, pardoned record of offences, or any other basis protected by applicable law or by Company policy. Lyft also strives for a healthy and safe workplace and strictly prohibits harassment of any kind. Accommodation for persons with disabilities will be provided upon request in accordance with applicable law during the application and hiring process. Please contact your recruiter if you wish to make such a request.

Lyft highly values having employees working in-office to foster a collaborative work environment and company culture. This role will be in-office on a hybrid schedule - Team Members will be expected to work in the office at least 3 days per week, including on Mondays, Wednesdays, and Thursdays. Lyft considers working in the office at least 3 days per week to be an essential function of this hybrid role. Your recruiter can share more information about the various in-office perks Lyft offers. Additionally, hybrid roles have the flexibility to work from anywhere for up to 4 weeks per year. #Hybrid

The expected base pay range for this position in the Montreal area is CAD $61,200 - CAD $76,500, not inclusive of potential equity offering, bonus or benefits. Salary ranges are dependent on a variety of factors, including qualifications, experience and geographic location. Your recruiter can share more information about the salary range specific to your working location and other factors during the hiring process.

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More about this job

Responsibilities

The Bid Coordinator supports the bid team by managing schedules, tracking deliverables, and ensuring compliance across all tender documentation. They facilitate meetings, maintain document version control, and assist in the administration of the bid pipeline and process improvements.

Requirements

Candidates should have 2–4 years of experience in a coordination or administrative role within a fast-paced environment. A bachelor's degree or equivalent practical experience is required, along with strong organizational skills and proficiency in Microsoft Office or Google Workspace.

Skills

Bid management
Project coordination
Time management
Organizational skills
Attention to detail
Communication
Microsoft Office
Google Workspace
Excel
Project tracking
Compliance management
Stakeholder management
Documentation
Process improvement
Scheduling

Benefits

Extended health and dental coverage
Life insurance
Disability benefits
Mental health benefits
Family building benefits
Pet benefits
Health Care Savings Account
RRSP plan with company match
Flexible paid time off
Paid parental leave
Subsidized commuter benefits
Lyft ride credits

Visa sponsorship

Not detected in the job text

Keywords

Bid Coordinator
Bid Management
Project Coordination
Tender Documentation
Compliance
RACI
Smartsheet
Asana
Monday
Jira
APMP
CAPM
PRINCE2
Procurement
Public Sector
Pipeline Administration
Version Control
Stakeholder Engagement
Microsoft Excel
Google Sheets
Microsoft Word
Google Docs
Submission Logistics
Gate Review
Lessons Learned

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