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Added 18 days ago
Sr. HR Coordinator, National Wholesale (18 month Contract)
Loblaw Companies Limited
Brampton, ON
Full-time
We are seeking an experienced and highly motivated Sr. HR Coordinator to provide day-to-day support to our National Wholesale client group. This role calls for a customer-focused team…
Added 2 days ago
HR Coordinator
ID Logistics Canada
Ajax, ON
$40,000 to $50,000 CAD / year
ID Logistics is a leading international contract logistics company with operations in more than 19 countries worldwide providing innovative supply chain solutions for some of the world’s…
Added 2 days ago
Talent Operations Coordinator
Harbor
Moncton, NB
Harbor is seeking a proactive and detail-oriented Talent Operations Coordinator to join our team on a fixed-term basis to provide maternity leave coverage. This role is ideal for an HR…
Added 2 days ago
HR Coordinator
ID Logistics Canada
Ajax, ON
$40,000 to $50,000 CAD / year
Full-time
ID Logistics is a leading international contract logistics company with operations in more than 19 countries worldwide providing innovative supply chain solutions for some of the world’s…
Added 2 days ago
PROJECT COORDINATOR | Sales & Operations
Long Life Windows and Doors
Vancouver, BC
Full-time
We’re looking for a Project Coordinator – Sales & Operations to become an important link between our customers, sales team, operations team and suppliers.
Added 3 days ago
Payroll & Human Resources Coordinator (10-Month Contract)
Town of Saugeen Shores
Port Elgin, ON
$81,716 to $92,859 CAD / year
Contract
We are searching for a highly motivated and customer-oriented individual to join our team. As the Payroll and Human Resources Coordinator, reporting to the Manager, Human Resources, you are…
Added 6 days ago
Community Coordinator - Warranty (12-Month Contract)
Mattamy Homes
Calgary, AB
Full-time · Contract
As the Community Coordinator, Warranty, you will strive to provide The Best Homeowner Experience in delivering exceptional customer service to Mattamy homeowners, trade partners and…
Added 3 days ago
Administrative Coordinator
Dalhousie University
Halifax, NS
Full-time
…Director, Student Accessibility Centre, the Administrative Coordinator provides provides front-line and administrative support, helping students access accessibility services and…
Added 3 days ago
Financial Reporting Coordinator - Contract
Elby Professional Recruitment
Wingham, ON
$42 to $52 CAD / hour
Contract
Our client, a healthcare organization, is seeking an experienced and dedicated Financial Reporting Coordinator to join their finance team on a 13-month contract. This is an excellent…
Added 5 days ago
CBVRCE 2026 CONF-004, HR Personnel Officer (Permanent, Non-Union)
Nova Scotia Regional Centres for Education & CSAP
Sydney, NS
…retention and utilization of substitutes/casual employees, contract and policy administration, and labour relations. The HR (Human Resources) Personnel Officer will coordinate and handle…
Added 4 days ago
Sr. HR Coordinator, National Wholesale (18 month Contract)
Loblaw Companies Limited
Brampton, ON
Full-time
We are seeking an experienced and highly motivated Sr. HR Coordinator to provide day-to-day support to our National Wholesale client group. This role calls for a customer-focused team…
Added 5 days ago
Senior Project Coordinator
Chandos
Calgary, AB
$91,800 to $112,200 CAD / year
Full-time
The Project Coordinator is responsible to organize, administer and control project activities, under the direction and supervision of a Project Manager. The Project Coordinator will support…
Added 5 days ago
Facilities Administrator
Saskatchewan Polytechnic Alumni
Prince Albert, SK
Full-time
Support contract administration by ensuring timely renewals and accurate invoicing
Added 5 days ago
Administrative Assistant
Land Title & Survey Authority of BC (LTSA) / LandSure Systems
Vancouver, BC
Act as the primary administrative coordinator for Corporate IT purchasing requests, ensuring submissions are complete, accurate, and aligned with established processes and guidelines.
Added 19 days ago
Payroll Coordinator (3-month contract)
AFL Global
Surrey, BC
Full-time
We are hiring a temporary Payroll Coordinator for a 3-month contract to support bi-weekly payroll processing for multiple business units. The Payroll Coordinator will validate timekeeping…
Added 5 days ago
Director of Finance and Accounting - Financial Management Director
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
Full-time
…supplemental and annual budgets; financial reporting and analysis; payroll; accounts payable; accounts receivable; purchasing; and contract and grant…
Added 7 days ago
Human Resources Coordinator
Aston Carter
Cambridge, ON
$23.61 to $25 CAD / hour
Contract
The Human Resources Coordinator will play a vital role in the attendance management team, handling a range of administrative tasks. Responsibilities include scanning, filing, data entry,…
Added 6 days ago
Human Resources Coordinator
Aston Carter
Cambridge, ON
Contract
The Human Resources Coordinator will play a vital role in the attendance management team, handling a range of administrative tasks. Responsibilities include scanning, filing, data entry,…
Added 6 days ago
Coordinator, East D-Camps (13-Month Contract)
Diabetes Canada
ON · Ontario, Canada
Contract
We’re seeking a Coordinator, D-Camps to support our Mission Team and our Diabetes Camp program. The Coordinator will be responsible for providing leadership to the summer camp programs and…
Added 11 days ago
Broker Resources Coordinator
M3 Financial Group
BC · British Columbia, Canada
$55,000 CAD / year
Temporary
Reporting to the Director, Broker Resources and Licensing, the Broker Resources Coordinator is responsible for the end-to-end onboarding and offboarding of agents/brokers across multiple…
Added 16 days ago
HR & Payroll Coordinator - (Full-Time, 6 Month Contract)
Diamond Estates Wines & Spirit LTD.
Niagara-on-the-Lake, ON
Full-time · Contract
We are currently seeking a full-time HR & Payroll Coordinator for a contract position until April 2027. This is an in-office position at our Niagara-on-the-Lake office working 37.5…
Added 17 days ago
Sr. HR Coordinator, National Wholesale (18 month Contract)
Loblaw Companies Limited
Brampton, ON
Full-time
We are seeking an experienced and highly motivated Sr. HR Coordinator to provide day-to-day support to our National Wholesale client group. This role calls for a customer-focused team…
Added 17 days ago
Human Resources Coordinator
QuadReal Property Group
Toronto, ON · Greater Toronto Area, Canada
Full-time
As Human Resources (HR) Coordinator, you will be an integral part of the employee experience at QuadReal. Reporting to the Manager, HR and partnering closely with the broader HR team, you…
Added 17 days ago
Human Resources Coordinator
QuadReal Property Group
Vancouver, BC
Full-time
As Human Resources (HR) Coordinator, you will be an integral part of the employee experience at QuadReal. Reporting to the Manager, HR and partnering closely with the broader HR team, you…
Added 17 days ago
Human Resources Coordinator
QuadReal Property Group
Vancouver, BC · Greater Vancouver, BC
Full-time
As Human Resources (HR) Coordinator, you will be an integral part of the employee experience at QuadReal. Reporting to the Manager, HR and partnering closely with the broader HR team, you…

M3 Financial Group

Broker Resources Coordinator

BC, Canada
British Columbia, Canada, Canada

Pay: $55,000 CAD / year
Job type: Temporary
Apply by: Mar 8, 2027
Experience: 2-5 years of experience in an administrative, operations, or support role in an office environment.
Posting language: English
Posted: Sep 9, 2026

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Original job description

Job description:

Job Title: Broker Resources Coordinator

Reports To: Director, Broker Resources and Licensing

Location: Vancouver, Calgary or Toronto

Contract Type: Full-Time, Temporary - 6 months

About Us

M3 Financial Group and its subsidiaries (including Multi-Prêts, Mortgage Alliance and M3 Tech) serve more than 8,500 independent brokers providing more than $65 billion in mortgages. With offices in Montreal, Toronto and Vancouver, we believe in the combo of creativity and new technologies to offer innovative solutions to our industry. We strive to make our mark by providing the best mortgage experience for mortgage borrowers, brokers and lenders.

About the Team

The Broker Resources team supports agents and brokers across Canada by delivering consistent, compliant onboarding and licensing support within the Invis and MI brokerages. We focus on creating a smooth, service-first experience for our brokers while adhering to provincial legislative requirements and internal business rules.

About the Role

Reporting to the Director, Broker Resources and Licensing, the Broker Resources Coordinator is responsible for the end-to-end onboarding and offboarding of agents/brokers across multiple provinces. This role ensures accurate broker set-up, contract administration, licensing coordination, and timely support for broker system access and issue escalation. The ideal candidate is organized, detail-oriented, comfortable working in a regulated environment, and able to manage multiple priorities while delivering an excellent broker experience.

The Duties

Coordinate end-to-end onboarding for agents/brokers across Canada, including background checks, eligibility and education reviews, licensing requirements, and documentation collection.
Coordinate licensing activities (applications, transfers, renewals) and help ensure brokers remain in good standing with applicable regulators.
Generate and administer agent/broker contracts and onboarding documentation in accordance with business rules and timelines.
Complete accurate and timely broker set-ups and updates in internal systems, ensuring data integrity and proper record keeping.
Coordinate with third-party providers to arrange required codes, tools, and system access for new agents/brokers.
Manage offboarding processes for agents/brokers across Canada, including required communications and system updates.
Partner with Payroll/Finance to support collections-related coordination as required (e.g., outstanding balances and related follow-ups).
Act as a central support contact for broker issues and triage/escalate platform concerns (e.g., Expert, BOSS, Equifax) to appropriate internal teams or vendors.
Stay current on licensing and regulatory developments; communicate key updates to brokers and internal stakeholders to help prevent service disruption.
Work closely with Regional Managers and Sales leadership to resolve broker needs and support operational continuity.
Contribute to continuous process and service improvements and support special projects as needed.

The Must Haves

College diploma or equivalent education in a related discipline.
2-5 years of experience in an administrative, operations, or support role in an office environment.
Strong written and verbal communication skills with a customer-service mindset.
Excellent interpersonal skills and the ability to build positive working relationships with brokers and internal teams.
Demonstrated ability to manage deadlines, prioritize tasks, and handle competing requests.
High attention to detail with strong record-keeping and documentation practices.
Working knowledge of contracts; familiarity with employment/contract law is an asset.
Proficiency with Microsoft Office (Word, Excel, Outlook) and strong technical aptitude.
Strong problem-solving and escalation management skills with consistent follow-through.
Ability to work independently and collaboratively in a fast-paced environment.
Commitment to continuous process and service improvement.

What We Offer

Hybrid work model – enjoy the flexibility of working from home and in-office collaboration
Free on-site parking for when you’re in the office
Virtual healthcare with Telus Health – available from day one
RRSP contribution –M3 will begin contributing to your RRSP after just 3 months of employment
Company-supported insurance program – with shared premiums to help protect what matters most
Opportunities for career growth within a dynamic and expanding organization
A supportive and inclusive team culture built on collaboration and innovation
Access to tools and technology that help you do your best work
Being part of M3 Financial Group, Canada’s leading mortgage originator, with a strong reputation and network

Diversity & Inclusion

We are M3 Financial Group, an equal opportunity employer for diversity and inclusion and we do not discriminate on the basis of status or legally protected characteristic, including minorities/women/sexual orientation/gender identity/disability, and we are happy to consider all qualified individuals.

Work Location: Hybrid remote in Vancouver, Calgary or Toronto

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More about this job

Responsibilities

Manage the end-to-end onboarding and offboarding process for agents and brokers across Canada, ensuring compliant licensing and accurate system set-up. Act as a central support contact for broker issues and coordinate with internal teams and third-party providers to maintain operational continuity.

Requirements

Requires a college diploma and 2-5 years of experience in an administrative or operations role. Candidates must possess strong communication skills, technical proficiency in Microsoft Office, and the ability to manage deadlines in a regulated environment.

Skills

Onboarding
Offboarding
Licensing Coordination
Contract Administration
Data Integrity
Customer Service
Problem Solving
Escalation Management
Microsoft Office
Record Keeping
Interpersonal Communication
Time Management

Benefits

Hybrid work model
Free on-site parking
Virtual healthcare with Telus Health
RRSP contribution
Company-supported insurance program
Career growth opportunities

Visa sponsorship

Not detected in the job text

Keywords

Mortgage
Financial Services
Licensing
Compliance
Broker Resources
Contract Law
Microsoft Word
Microsoft Excel
Microsoft Outlook
Expert
BOSS
Equifax
Onboarding
Offboarding
Regulatory Compliance
Data Integrity

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