Office administrator jobs in Canada

Find office administrator jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Oct 28, 2026

Hiring at a glance

View jobs

Open jobs: 1,178
Employers: 883

Advertised starting pay

Average starting payCAD / hour: $32.12Across 243 listings
Average starting payCAD / year: $63,953Across 112 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: <1%4 listings
Hybrid: 8%96 listings
On-site: 91%1,074 listings

Not specified: <1% (4 listings)

Employers hiring include 123Dentist (22), Brandt Group of Companies (15), Quantum Management Services Ltd. (9).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office administrator jobs in Canada

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Added 2 months ago
SO
Administrative Coordinator
Spirit Omega Inc.
Calgary, AB
- Full-time
Spirit Omega/Fast Labour Solutions is seeking a highly organized, professional, and customer-focused Front Office & Training Coordinator to join our Calgary office.
Added 2 months ago
ME
Field/Office Coordinator - MEC Transportation (Canada)
Mass. Electric Construction Co.
Toronto, ON
- Full-time
Mass Electric Transportation, a subsidiary of Kiewit Corporation, is looking for entry level field/office engineers! Mass Electric Construction Co. is a subsidiary of Kiewit Corporation,…
Added 2 months ago
ME
Field/Office Coordinator - MEC Transportation (Canada)
Mass. Electric Construction Co.
Ottawa, ON
- Full-time
Mass Electric Transportation, a subsidiary of Kiewit Corporation, is looking for entry level field/office engineers! Mass Electric Construction Co. is a subsidiary of Kiewit Corporation,…
Added 2 months ago
EJ
Branch Office Administrator
Edward Jones
Kamloops, BC
- Full-time
Added 2 months ago
WG
Office Manager – Wholesale Distribution
Wealthy Group of Companies LLC
Montreal, QC
- $80,000 CAD / year
- Full-time
Added 2 months ago
Chief Information Security Officer and Privacy Officer
Long View Systems
Calgary, AB · Edmonton, AB · Vancouver, BC · Toronto, ON
Added 2 months ago
EK
Office Manager
Earls Kitchen + Bar
Whistler, BC
- $35,500 to $52,000 CAD / year
- Full-time
Our Office Manager is a person who enjoys providing a high level of confidential administrative and personal support to the management team and to our partners. They are willing to assist…
Added 2 months ago
CF
Medical Office Administrator
CHARM Fertility
Toronto, ON · Etobicoke, Ontario
- Full-time
Added 2 months ago
VR
Concierge & Office Manager | Contract
VIVA Retirement Communities
Vaughan, ON
- Contract
Added 2 months ago
JR
Office Manager - JOEY Shipyards
JOEY Restaurant Group
Vancouver, BC
- Full-time
As an Office Team Member at JOEY, you will play a
Added 2 months ago
Front Office Manager
Northland Properties
Revelstoke, BC
Added 2 months ago
D
Office Administrator - Canmore Downtown Dental
dentalcorp
Canmore, AB
- Full-time
Added 2 months ago
1
Office Manager - Vancouver City Centre Dental
123Dentist
Vancouver, BC
- $35 to $38 CAD / hour
- Full-time
The team at Vancouver City Centre Dental located in Vancouver, BC are looking for a passionate, hard-working Office Manager on a full-time basis.
Added 2 months ago
TR
Office Manager
Tricon Residential
Toronto, ON
- Full-time
Added 2 months ago
CP
Administrative Coordinator (Professional Development Operations)
Chartered Professional Accountants of BC
Vancouver, BC
- $42,250 to $50,150 CAD / year
- Full-time
Added 2 months ago
NP
Dispatch Supervisor & Peak Office Administrator (Full Time Seasonal, Year Round)
Northland Properties
Vancouver, BC · North Vancouver, BC
- Full-time
Job Title: Dispatch Supervisor and Peak Office Administrator
Added 2 months ago
R
Hospitality Administrative Coordinator
RH
Montreal, QC
- Full-time
Added 2 months ago
RT
Part-Time Office Administrator - Ottawa
RedMane Technology
Ottawa, ON
- Part-time
Part-Time Office and Culture Coordinator - Ottawa
Added 2 months ago
B
Baffinland Community Liaison Officer (BCLO) & Training Officer
Baffinland
Arctic Bay, NU
- Full-time
Added 2 months ago
CS
Administrative Officer, Regional Director General
Canadian Security Intelligence Service (CSIS) | Service canadien du renseignement de sécurité (SCRS)
Montreal, QC
- Full-time
Added 2 months ago
CS
Administrative Officer, Regional Director General
Canadian Security Intelligence Service (CSIS) | Service canadien du renseignement de sécurité (SCRS)
Burnaby, BC
- Full-time
Added 2 months ago
MC
Administrative Coordinator
Macaulay Child Development
Toronto, ON
- $59,565 to $68,724 CAD / year
- Full-time
Added 2 months ago
TA
Bookkeeper/Office Manager
Train Alberta Inc.
AB · Medicine Hat North, Alberta
- Full-time
Energy services company serving Alberta and Saskatchewan seeking an experienced, capable, and highly self managed Bookkeeper/Office Manager to join our organization on a long-term basis.
Added 2 months ago
MP
Human Resources/Office Administrator (Spanish speaking)
Mastronardi Produce
Delta, BC
- Full-time
Added 3 months ago
1
Office Manager - Downtown Dental Victoria, Victoria, BC
123Dentist
Victoria, BC
- $75,000 to $85,000 CAD / year
- Full-time
The team at Downtown Dental Victoria located in Victoria, BC are looking for a passionate, hard-working Office Manager on a full-time basis.

Macaulay Child Development

Administrative Coordinator

Toronto, ON, Canada

$59,565 to $68,724 CAD / year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $59,565 to $68,724 CAD / year
Job type: Full-time
Experience: 1-3 years related administrative experience supporting various levels of management
Positions available: 1
Posting language: English
Posted: Aug 12, 2026

Original job description

Helping kids, families and communities thrive since 1932.
www.macaulaycentres.org

To learn more, watch our video here

Administrative Coordinator

Permanent Full Time

REQUIRED HOURS: 7 Hours/Day

START DATE/TERM: Immediately

NUMBER OF POSITIONS: 1

VACANCY: Replacement

REPORTS TO: Supervisor, Central Administration

POSITION SUMMARY:

The Administrative Coordinator will provide administrative support to programs and program supervisors/managers, central administration projects, and organization-wide operations. This position is responsible for supporting the development, implementation, and continuous improvement of administrative processes, systems, and tools. The Administrative Coordinator provides excellent, quality customer service to external and internal clients.

This position is based at Macaulay Centres for Children Head Office (2010 Eglinton Ave W. Toronto, ON M6E 2K3)

RESPONSIBILITIES:

Program and Special Project Support

Provide administrative support to the Programs department, as requested
Support the administration and coordination of various Committee
Support planning and implementation of special projects, especially those that involve multiple stakeholders or departments
Provide support staff on special projects as required.

Customer Service

Support and assist client families and staff with answering basic questions about My Macaulay and Parent App
Triage questions about programs or Macaulay platforms and escalate when appropriate

Administration

Provide administrative support to the Director, Finance and Administration
Support the finance and accounting team with invoice and billing enquiries and reconciliations with Macaulay’s billing platforms
Prepare and generate internal, government and funding reports
Assist in the documentation of processes and procedures for new initiatives
Assist with researching industry trends and learning innovations to promote efficient operations
Provide coverage for reception as required
Perform other duties or tasks as may be assigned from time to time

General

Attend agency staff meetings and training, team meetings and special events
Maintain optimal attendance at work
Work evenings and weekends when required
Work in compliance with all applicable regulations and laws
Comply with all Macaulay policies, practices and quality standards
Work to further Macaulay’s mission, vision, values, and strategic directions
Perform other duties as assigned

QUALIFICATIONS:

University degree, college diploma/certificate or an equivalent combination of education/experience in business and/or office administration
1-3 years related administrative experience supporting various levels of management
Excellent interpersonal, written and verbal communication and listening skills
Proven technical skills utilizing Microsoft 365 Suite of Applications (Teams, SharePoint, OneDrive, Excel, Word etc.), Foxit Phantom, Canva and e-mail
Ability to take direction with the ability/flexibility to adapt to multiple business requirements and changing priorities
Strong organizational capabilities and time management skills to manage multiple projects with the ability to multitask, prioritize effectively and meet deadlines
Demonstrates a high degree of initiative and problem solving with keen attention to details
Highly motivated to continually strive for excellent results including on-going improvements to work processes
Ability to apply sound judgment to a variety of situations demonstrating tact and diplomacy
Meticulous records maintenance skills
Demonstrated ability to build and maintain effective work partnerships with colleagues of diverse backgrounds, abilities and identities
Highly skilled to manage confidentiality and privacy diplomatically
Proficiency in the use of the English language, both oral and written is required
Able to work independently and within a team environment
Current standard first aid/ CPR-C certificate (if not, required to obtain certification within 60 days of hire)
Acceptable Vulnerable Sector Police Reference Check

SALARY: Administrative Coordinator Salary Scale (starting at $32.73/hour ($59,565 - $68,724 per annum)) with Competitive Benefits Package (health & dental), and paid time off entitlements (starting at 20 vacation days & 3 float days).

THIS POSITION IS NOT WITHIN THE CUPE LOCAL 2563 BARGAINING UNIT.

Internal candidates: Apply through the Internal Career Centre on ADP Sign In | ADP WFNPORTAL.

External candidates: Apply through the Macaulay Job Opportunities Page at https://macaulaycentre.org/opportunities/job-opportunities/

INTERNAL APPLICATION PERIOD FOR CUPE LOCAL 2563 BARGAINING UNIT:

August 12, 2025 - August 18, 2026

**Please note internal applicants should use their Macaulay email to apply**

DATE POSTED: August 12, 2026

Macaulay Centres for Children values the diversity of people and communities and is committed to excellence and inclusion. We welcome qualified individuals who contribute to the diversity of our staff group.

Macaulay Centres for Children offers accommodation for applicants with disabilities in its recruitment process. If you are contacted by the agency regarding a career opportunity, please advise if you require accommodation.

We thank all applicants for their interest in our organization, however only those selected for an interview will be contacted.

This document is available in alternate formats upon request.

Macaulay Centres for Children is committed to service and employment equity.

Apply About employer

More about this job

Responsibilities

The Administrative Coordinator provides administrative support to programs, supervisors, and central administration projects. They are responsible for developing and improving administrative systems while delivering quality customer service to internal and external clients.

Requirements

Candidates must have a university degree or college diploma in business or office administration along with 1-3 years of relevant experience. Proficiency in Microsoft 365 and strong organizational and communication skills are required.

Skills

Administrative support
Customer service
Microsoft 365
Teams
SharePoint
OneDrive
Excel
Word
Foxit Phantom
Canva
Time management
Organizational skills
Problem solving
Communication skills
Records maintenance
Billing

Benefits

Health insurance
Dental insurance
Paid time off
Vacation days
Float days

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordinator
Microsoft 365
Teams
SharePoint
OneDrive
Excel
Word
Foxit Phantom
Canva
Billing
Invoicing
Reporting
Customer Service
Records Maintenance
Project Support
Office Administration
Data Entry
Communication
Time Management
Problem Solving
Stakeholder Management
Finance Support
Accounting
Documentation
Process Improvement

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