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Continuing Care Assistant
HealthCareersInSask.ca
Wolseley, SK
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Administrative Assistant - Scotia Dental
dentalcorp
Halifax, NS · Scotia Dental
- Full-time
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Bilingual Dental Assistant - Centre dentaire Boucher Levesque Maltais
dentalcorp
Dieppe, NB · Centre dentaire Boucher Levesque Maltais
- Part-time
Registered and/or Licensed as a Dental Assistant with your Provincial regulatory body or association is required
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Sterilization Technician - Sherwood Charlottetown Dental
dentalcorp
Charlottetown, PE · Sherwood Charlottetown Dental
- Full-time
The wage for this Sterilization Assistant position is $X-$X/hour depending on skills, experience, and location.
Added 59 mins ago
CO
Temporary Assistant Building Inspector (Up to 2 years)
City of Saint John
Saint John, NB
- Temporary
The City of Saint John is currently seeking an Assistant Building Inspector. This position will ensure that the construction and occupancy of new and existing buildings, or other property…
Added 59 mins ago
TC
Residential Community Support Workers (Maple Ridge - Casual Pool)
Taproot Community Support Services
Maple Ridge, BC
- Temporary
Other related fields of experience include Community Support Worker, Education Assistant, Special Needs, Behaviour Interventionist, Youth Worker
Added 59 mins ago
TC
Residential Community Support Workers (Abbotsford - Casual Pool)
Taproot Community Support Services
Abbotsford, BC
- Temporary
Other related fields of experience include Community Support Worker, Education Assistant, Special Needs, Behaviour Interventionist, Youth Worker
Added 1 hour ago
PH
Pediatric Emergency Physician(s), Division of Pediatric Emergency Medicine - BC Children's Hospital & UBC
Provincial Health Services Authority
Vancouver, BC
- Full-time
Assistant Professor of Pediatrics and Emergency Medicine
Added 1 hour ago
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Research Assistant (SRI) - Physical Sciences - Casual 2026-18649 (2026-18649)
Sunnybrook
Toronto, ON
- Other
Added 1 hour ago
BC
Anesthesia Assistant
Brant Community Healthcare System
Brantford, ON
- Full-time
An Anesthesia Assistant (AA) is a Registered Respiratory Therapist or a Registered Nurse who holds a Certified Clinical Anesthesia Assistant Certification from a Canadian Society of…
Added 1 hour ago
BC
Anesthesia Assistant
Brant Community Healthcare System
Brantford, ON
- Full-time
An Anesthesia Assistant (AA) is a Registered Respiratory Therapist or a Registered Nurse who holds a Certified Clinical Anesthesia Assistant Certification from a Canadian Society of…
Added 1 hour ago
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Research Assistant - Public Engagement
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
As Research Assistant (public engagement), you will be responsible for the development, implementation, and evaluation of CADeN’s public engagement campaign. As part of this work, you will…
Added 1 hour ago
SM
Physiotherapist - Full Time
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Added 1 hour ago
SM
Scheduler
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Added 1 hour ago
SM
Unit Assistant, Emergency
Stevenson Memorial Hospital
Alliston, ON
- Internship
The Unit Assistant ensures clear concise communication and facilitates the flow of information with other facilities, the health care team, visitors, family members and patients. As part of…
Added 1 hour ago
NM
Certified Medical Administrative Assistant
NK Medical Office
Ottawa, ON
- Full-time
Looking for a full-time medical office administrative assistant for a surgeon in Ottawa.
Added 1 hour ago
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Clerical Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 1 hour ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Added 1 hour ago
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Junior Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 1 hour ago
MS
Executive Assistant
MacDonald Search Group
Vancouver, BC
- Full-time
…its niche industrial space in their search for an Executive Assistant to the CFO. Our client is a pioneering, globally integrated leader committed to innovation, sustainability, and…
Added 1 hour ago
KW
Administrative Assistant
Kelowna Women In Business (KWIB)
Kelowna, BC
- Full-time
Kelowna Women in Business (KWIB) is seeking a proactive and detail-oriented Administrative Assistant.
Added 1 hour ago
LD
Pharmacy Assistant - Part Time
London Drugs Limited
Victoria, BC
- $18.25 to $22.09 CAD / hour
- Part-time
- Other
London Drugs means many things to many people. As a London Drugs Pharmacy Assistant, it means a community-oriented working environment that fosters professional excellence. Pharmacy…
Added 2 hours ago
HH
Administrative Assistant
Hamilton Health Sciences
Hamilton, ON
- Full-time
The Administrative Assistant is responsible to administratively support the Managers (Manager of Continuous Quality Improvement and the Manager of Education) of the Regional Base Hospital…
Added 2 hours ago
HH
Occupational Therapist
Hamilton Health Sciences
Hamilton, ON
- Full-time
7. Demonstrated experience, within the last 3 years, working collaboratively with and assigning tasks to an occupational therapist assistant and/or other support personnel
Added 2 hours ago
Subdivision Admin Assistant
Hydro One Networks Inc
Barrie, ON

MacDonald Search Group

Executive Assistant

Vancouver, BC, Canada

Full-time

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Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 12, 2026
Experience: Experience: 3+ years in a senior executive support role, ideally within a finance, investment, or corporate environment.
Posting language: English
Posted: Oct 13, 2026

Original job description

MacDonald Search Group is proud to partner with a major world player in its niche industrial space in their search for an Executive Assistant to the CFO. Our client is a pioneering, globally integrated leader committed to innovation, sustainability, and operational excellence. Beyond their industry leadership, they have built a standout reputation as a generous corporate citizen and an exceptional place to grow a long-term career. Working in our client's downtown Vancouver head office with spectacular views, the successful candidate will enjoy a truly inspiring professional environment.

About The Role

Reporting directly to the CFO, the Executive Assistant plays a vital role as a trusted partner, driving administrative excellence and enabling the CFO to focus on strategic leadership. Operating in a fast-paced, collaborative, and global environment, you will oversee high-level administrative functions, manage executive workflows, and support the broader Finance Leadership Team and Executive Office.

Key Responsibilities

Calendar & Workflow Management: Proactively manage complex executive calendars, email flow, and competing priorities across global time zones with utmost discretion.
Travel & Expense Management: Coordinate intricate domestic and international travel itineraries, accommodation, and transport for the CFO and CEO; manage expenses and resolve travel issues proactively.
Board & Committee Support: Own agendas, manage logistics, and compile accurate presentation decks and pre-reading materials for Board of Directors committees (Audit, Finance, & Risk) and leadership forums.
Executive Presentations & Research: Create visually compelling presentations of financial data and synthesize research/market data into structured briefing notes.
Team Collaboration & Backup Support: Partner closely with the Executive Assistant to the CEO and provide seamless backup support across the executive administrative team to foster a positive, supportive workplace culture.

Qualifications & Experience

Experience: 3+ years in a senior executive support role, ideally within a finance, investment, or corporate environment.
Financial Literacy: Comfortable with financial terminology, basic market concepts, budgets, and executive-level reports.
Technical Skills: Advanced proficiency in MS Office (PowerPoint, Excel, Word, Teams) and modern digital collaboration tools.
Core Competencies: Exceptional written/verbal communication, sharp analytical skills, high cross-cultural sensitivity, and flawless attention to detail.
Professional Attributes: Proven integrity handling confidential info, high adaptability under pressure, and a proactive, solutions-oriented approach.

The successful candidate will be rewarded with a generous compensation package and will be joining a prominent Vancouver organization with an exemplary corporate culture. Interested candidates are asked to submit their resume ASAP.

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More about this job

Responsibilities

Manage the CFO’s calendar, communications, travel, expenses, and competing priorities, while supporting board committees and leadership forums with agendas, logistics, and materials. Develop presentations and briefing notes, collaborate with the CEO’s Executive Assistant, and provide backup support across the executive administrative team.

Requirements

Requires at least three years of senior executive support experience, ideally in finance, investment, or a corporate environment, along with comfort using financial terminology and interpreting budgets and executive reports. Candidates should have advanced Microsoft Office and digital collaboration skills, excellent communication and analytical abilities, cultural sensitivity, attention to detail, discretion, adaptability, and a proactive approach.

Skills

Executive Calendar Management
Email Management
Travel Coordination
Expense Management
Board and Committee Support
Agenda Preparation
Presentation Development
Financial Data Presentation
Research and Market Analysis
Briefing Note Preparation
Microsoft Office
PowerPoint
Excel
Word
Microsoft Teams
Financial Literacy

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Chief Financial Officer
Executive Support
Finance Leadership Team
Executive Office
Calendar Management
Email Management
Global Time Zones
Domestic and International Travel
Expense Management
Board of Directors
Audit Committee
Finance Committee
Risk Committee
Agendas
Presentation Decks
Pre-Reading Materials
Financial Data
Market Research
Briefing Notes
Microsoft Office
PowerPoint
Excel
Word
Microsoft Teams
Digital Collaboration Tools
Financial Terminology
Budgets
Confidential Information
Cross-Cultural Sensitivity

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