Executive Assistant
- Vancouver, BC, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Experience
- Experience: 3+ years in a senior executive support role, ideally within a finance, investment, or corporate environment.
- Posting language
- English
- Posted
Original job description
MacDonald Search Group is proud to partner with a major world player in its niche industrial space in their search for an Executive Assistant to the CFO. Our client is a pioneering, globally integrated leader committed to innovation, sustainability, and operational excellence. Beyond their industry leadership, they have built a standout reputation as a generous corporate citizen and an exceptional place to grow a long-term career. Working in our client's downtown Vancouver head office with spectacular views, the successful candidate will enjoy a truly inspiring professional environment.
About The Role
Reporting directly to the CFO, the Executive Assistant plays a vital role as a trusted partner, driving administrative excellence and enabling the CFO to focus on strategic leadership. Operating in a fast-paced, collaborative, and global environment, you will oversee high-level administrative functions, manage executive workflows, and support the broader Finance Leadership Team and Executive Office.
Key Responsibilities
About The Role
Reporting directly to the CFO, the Executive Assistant plays a vital role as a trusted partner, driving administrative excellence and enabling the CFO to focus on strategic leadership. Operating in a fast-paced, collaborative, and global environment, you will oversee high-level administrative functions, manage executive workflows, and support the broader Finance Leadership Team and Executive Office.
Key Responsibilities
- Calendar & Workflow Management: Proactively manage complex executive calendars, email flow, and competing priorities across global time zones with utmost discretion.
- Travel & Expense Management: Coordinate intricate domestic and international travel itineraries, accommodation, and transport for the CFO and CEO; manage expenses and resolve travel issues proactively.
- Board & Committee Support: Own agendas, manage logistics, and compile accurate presentation decks and pre-reading materials for Board of Directors committees (Audit, Finance, & Risk) and leadership forums.
- Executive Presentations & Research: Create visually compelling presentations of financial data and synthesize research/market data into structured briefing notes.
- Team Collaboration & Backup Support: Partner closely with the Executive Assistant to the CEO and provide seamless backup support across the executive administrative team to foster a positive, supportive workplace culture.
- Experience: 3+ years in a senior executive support role, ideally within a finance, investment, or corporate environment.
- Financial Literacy: Comfortable with financial terminology, basic market concepts, budgets, and executive-level reports.
- Technical Skills: Advanced proficiency in MS Office (PowerPoint, Excel, Word, Teams) and modern digital collaboration tools.
- Core Competencies: Exceptional written/verbal communication, sharp analytical skills, high cross-cultural sensitivity, and flawless attention to detail.
- Professional Attributes: Proven integrity handling confidential info, high adaptability under pressure, and a proactive, solutions-oriented approach.
More about this job
Responsibilities
Manage the CFO’s calendar, communications, travel, expenses, and competing priorities, while supporting board committees and leadership forums with agendas, logistics, and materials. Develop presentations and briefing notes, collaborate with the CEO’s Executive Assistant, and provide backup support across the executive administrative team.
Requirements
Requires at least three years of senior executive support experience, ideally in finance, investment, or a corporate environment, along with comfort using financial terminology and interpreting budgets and executive reports. Candidates should have advanced Microsoft Office and digital collaboration skills, excellent communication and analytical abilities, cultural sensitivity, attention to detail, discretion, adaptability, and a proactive approach.
Skills
- Executive Calendar Management
- Email Management
- Travel Coordination
- Expense Management
- Board and Committee Support
- Agenda Preparation
- Presentation Development
- Financial Data Presentation
- Research and Market Analysis
- Briefing Note Preparation
- Microsoft Office
- PowerPoint
- Excel
- Word
- Microsoft Teams
- Financial Literacy
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Management & Leadership
- Finance & Accounting
Keywords
- Executive Assistant
- Chief Financial Officer
- Executive Support
- Finance Leadership Team
- Executive Office
- Calendar Management
- Email Management
- Global Time Zones
- Domestic and International Travel
- Expense Management
- Board of Directors
- Audit Committee
- Finance Committee
- Risk Committee
- Agendas
- Presentation Decks
- Pre-Reading Materials
- Financial Data
- Market Research
- Briefing Notes
- Microsoft Office
- PowerPoint
- Excel
- Word
- Microsoft Teams
- Digital Collaboration Tools
- Financial Terminology
- Budgets
- Confidential Information
- Cross-Cultural Sensitivity