Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Oct 9, 2026

Hiring at a glance

View jobs

Open jobs: 4,852
Employers: 2,412

Advertised starting pay

Average starting payCAD / hour: $29.26Across 419 listings
Average starting payCAD / year: $72,456Across 374 listings
Average starting payUSD / year: $68,882Across 14 listings
Average starting payCAD / month: $4,999Across 10 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%52 listings
Hybrid: 14%683 listings
On-site: 84%4,079 listings

Not specified: 1% (38 listings)

Employers hiring include Canada Post - Postes Canada (263), HealthCareersInSask.ca (61), Chartwell (50).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 21 days ago
ZT
Office Coordinator
Zaber Technologies
Vancouver, BC · Greater Vancouver, BC
- $22 to $31 CAD / hour
- Full-time
Zaber is looking for a welcoming and hands-on Office Coordinator to join our Facilities and Office Management Team. You’ll greet visitors, welcome new employees, and keep our buildings…
Added 21 days ago
P
HR & Office Administrator
Planisware
Montreal, QC
- Full-time
Added 21 days ago
CE
Administrative Assistant – Procurement
Canadian Energy Services
Calgary, AB · Greater Calgary Metropolitan Area
- Full-time
Added 1 month ago
L
Administrative Assistant
Latitude
Montreal, QC
- Full-time
Added 21 days ago
Receptionist - Contract (20 Months)
Miller Thomson
Saskatoon, SK
Added 21 days ago
N(
Strategic Procurement Specialist
NAIT (Northern Alberta Institute of Technology)
Edmonton, AB
- Full-time
Added 1 month ago
C
Installation & Field Operations Supervisor
Clearspace
Toronto, ON
- Full-time
Added 21 days ago
BP
IT Business Analyst & Project Manager – Human Resources
BNP Paribas
Montreal, QC
- Full-time
Added 21 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Franklin Centre, QC
Added 21 days ago
Programme Operateur vers DG | Operator to Managing Director Fellowship
Valsoft Corporation
Montreal, QC
Added 21 days ago
BL
Administrative Assistant - Tax, Securities & Capital Markets Group
Borden Ladner Gervais LLP (BLG)
Vancouver, BC
- Full-time
Added 21 days ago
BL
Administrative Assistant - Disputes - Commercial & Construction Group
Borden Ladner Gervais LLP (BLG)
Vancouver, BC
- Full-time
Added 21 days ago
WI
Provider Relationship Manager (Contract Manager)
WCG International Consultants Ltd.
Toronto, ON
- Full-time
Location: Home office must be based within close proximity to Toronto region.
Added 21 days ago
Office Administrator
The Armour Group Limited
Dartmouth, NS
Added 21 days ago
SI
Retail Operations Supervisor
Staples Inc.
Sept-Îles, QC
- Full-time
Added 21 days ago
Corporate Secretary/Executive Assistant to the President
The St. Lawrence Seaway Management Corporation
Cornwall, ON
Added 21 days ago
M
Senior Contract Administrator
Metrolinx
Canada
- Full-time
Added 21 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Rigaud, QC
Added 21 days ago
PE
Procurement Specialist
Pacific Energy Canada
Vancouver, BC
- Full-time
Added 21 days ago
S
Construction Contract Administrator - Mechanical
Stantec
Calgary, AB
- Full-time
Added 21 days ago
CH
Senior Procurement Specialist
CBI Health
Toronto, ON
- Full-time
Added 21 days ago
F
Administrative Assistant
FeedMax
Killarney, MB
- Full-time
We are looking for a dependable, organized and detail-oriented Administrative Support team member to join our Killarney office. This position will provide day-to-day administrative and…
Added 21 days ago
TP
Receptionist / Office Assistant
Trimark People Solutions
Alert Bay, BC
- Part-time
We are seeking a part-time full-time (17.5hours/week) Receptionist/Office Assist
Added 21 days ago
SC
Administrative Assistant - Biidaaziiway Gamik
Sagkeeng Child & Family Services, Inc
Selkirk, MB
- Full-time
Added 21 days ago
PP
Office Manager/Site Lead Assistant [Maternity Leave Coverage]
Park Place Seniors Living
Nanaimo, BC
- Contract
Wexford Creek Seniors Community of Park Place Seniors Living is looking for a contract Office manager to join our team at our Nanaimo, BC long term care Home (December 2026- January 2028).…

Mace

Office Administrator

Toronto, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Oct 17, 2026
Posting language: English
Posted: Sep 17, 2026

Original job description

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities, and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site.

Within our consult business we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project.

Our Values

Safety first – Going home safe and well

Client focus – Deliver on our promise

Integrity – Always do the right thing

Create opportunity for our people to excel

You'll Responsible For

Arranges accounts and purchasing arrangements with suppliers for courier services, printing, office supplies, personal protective equipment (PPE), and signage.
Books meeting rooms and coordinates catering and refreshments for internal and external meetings.
Prepares meeting agendas, records minutes, tracks action items, and distributes meeting notes.
Orders and maintains office and printer supplies, including toner and other consumables.
Coordinates and updates monthly project performance and progress tracking information.
Manages petty cash, expense reconciliation, and related administrative records.
Supports the preparation of monthly reports, project updates, and management reporting.
Assists with the preparation of internal and external presentations, including team meetings and client-facing materials.
Maintains and updates project and departmental distribution lists and contact databases.
Coordinates onboarding activities for new employees, including workspace setup, equipment requests, system access, and required documentation.
Assists in planning and coordinating internal and external events.
Maintains records of employee onboarding, departures, training completion, and certifications.
Assists in maintaining employee training records and ensuring mandatory training requirements remain up to date. Maintains team profiles, resumes, and project information databases.
Assists with travel arrangements, including flights, rail travel, accommodations, and related logistics.
Maintains employee vacation, leave, and absence records.
Develops and maintains effective working relationships with a range of internal and external stakeholders.
Provides general administrative support to senior leadership and project teams, including document preparation, filing, scanning, printing, photocopying, and meeting coordination.
Supports organizational sustainability initiatives and contributes to the identification and implementation of opportunities to reduce environmental impacts in the delivery of work.

You’ll Need To Have

Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint, Access).
Experience with web-based systems and document management platforms.
Knowledge of office administration, procurement, and supplier coordination.
Skilled in meeting coordination, agenda preparation, and minute-taking.
Experience tracking action items and maintaining accurate records.
Ability to prepare reports, presentations, and management updates.
Experience supporting project performance tracking and reporting.
Excellent verbal and written communication skills.
Experience maintaining databases, distribution lists, and training records.
Commitment to continuous improvement, compliance, and sustainability initiatives.

Note: The estimated salary for this position is 70,000 - 80,000 CAD. Starting salary may vary based on permissible, non-discriminatory factors such as experience, skills and qualifications.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all the criteria, please apply as you may still be the best candidate for this role or another role within our organization.

We are also open to discussing part time, flexible, and hybrid working options if suitable with-in the role.

Apply About employer

More about this job

Responsibilities

The Office Administrator manages daily office operations, including procurement, meeting coordination, and administrative support for senior leadership and project teams. They also oversee employee onboarding, maintain departmental databases, and contribute to organizational sustainability initiatives.

Requirements

Candidates must possess strong proficiency in the Microsoft Office Suite and have experience with web-based systems and document management platforms. The role requires solid knowledge of office administration, procurement processes, and excellent verbal and written communication skills.

Skills

Microsoft Office Suite
Excel
Word
Outlook
PowerPoint
Access
Procurement
Supplier coordination
Meeting coordination
Minute-taking
Report preparation
Project performance tracking
Database management
Communication skills
Document management
Sustainability initiatives

Visa sponsorship

Not detected in the job text

Keywords

Office Administrator
Procurement
Supplier Management
Meeting Coordination
Minute-taking
Project Performance Tracking
Petty Cash
Expense Reconciliation
Onboarding
Document Management
Sustainability
Microsoft Office Suite
Excel
Word
Outlook
PowerPoint
Access
Administrative Support
Data Entry
Reporting
Construction
Consulting
Stakeholder Management
Compliance
Logistics
Travel Arrangements
Database Maintenance
Project Delivery
Office Supplies
PPE

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