Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Sep 25, 2026

Hiring at a glance

View jobs

Open jobs: 4,721
Employers: 2,169

Advertised starting pay

Average starting payCAD / year: $70,133Across 305 listings
Average starting payCAD / hour: $26.84Across 164 listings
Average starting payCAD / month: $5,104Across 20 listings
Average starting payUSD / year: $87,806Across 18 listings
Average starting payUSD / hour: $18.53Across 11 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%63 listings
Hybrid: 15%728 listings
On-site: 83%3,902 listings

Not specified: 1% (28 listings)

Employers hiring include Canada Post - Postes Canada (281), HealthCareersInSask.ca (68), Chartwell (48).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Winnipeg, MB
$65,000 to $70,000 CAD / year
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$4,208 to $4,316 CAD / month
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Office Administrator
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Toronto, ON
Full-time
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Executive Assistant II
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Toronto, ON
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Coordonnateur(trice) de bureau / Office Coordinator (contrat/contract)
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Montreal, QC
Full-time
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Administrative Assistant
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Toronto, ON
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Mace

Office Administrator

Toronto, ON, Canada

Job type: Full-time
Apply by: Oct 17, 2026
Posting language: English
Posted: Sep 17, 2026

Apply About employer

Applications open in a new tab.

Original job description

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities, and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site.

Within our consult business we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project.

Our Values

Safety first – Going home safe and well

Client focus – Deliver on our promise

Integrity – Always do the right thing

Create opportunity for our people to excel

You'll Responsible For

Arranges accounts and purchasing arrangements with suppliers for courier services, printing, office supplies, personal protective equipment (PPE), and signage.
Books meeting rooms and coordinates catering and refreshments for internal and external meetings.
Prepares meeting agendas, records minutes, tracks action items, and distributes meeting notes.
Orders and maintains office and printer supplies, including toner and other consumables.
Coordinates and updates monthly project performance and progress tracking information.
Manages petty cash, expense reconciliation, and related administrative records.
Supports the preparation of monthly reports, project updates, and management reporting.
Assists with the preparation of internal and external presentations, including team meetings and client-facing materials.
Maintains and updates project and departmental distribution lists and contact databases.
Coordinates onboarding activities for new employees, including workspace setup, equipment requests, system access, and required documentation.
Assists in planning and coordinating internal and external events.
Maintains records of employee onboarding, departures, training completion, and certifications.
Assists in maintaining employee training records and ensuring mandatory training requirements remain up to date. Maintains team profiles, resumes, and project information databases.
Assists with travel arrangements, including flights, rail travel, accommodations, and related logistics.
Maintains employee vacation, leave, and absence records.
Develops and maintains effective working relationships with a range of internal and external stakeholders.
Provides general administrative support to senior leadership and project teams, including document preparation, filing, scanning, printing, photocopying, and meeting coordination.
Supports organizational sustainability initiatives and contributes to the identification and implementation of opportunities to reduce environmental impacts in the delivery of work.

You’ll Need To Have

Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint, Access).
Experience with web-based systems and document management platforms.
Knowledge of office administration, procurement, and supplier coordination.
Skilled in meeting coordination, agenda preparation, and minute-taking.
Experience tracking action items and maintaining accurate records.
Ability to prepare reports, presentations, and management updates.
Experience supporting project performance tracking and reporting.
Excellent verbal and written communication skills.
Experience maintaining databases, distribution lists, and training records.
Commitment to continuous improvement, compliance, and sustainability initiatives.

Note: The estimated salary for this position is 70,000 - 80,000 CAD. Starting salary may vary based on permissible, non-discriminatory factors such as experience, skills and qualifications.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all the criteria, please apply as you may still be the best candidate for this role or another role within our organization.

We are also open to discussing part time, flexible, and hybrid working options if suitable with-in the role.

Apply About employer

More about this job

Responsibilities

The Office Administrator manages daily office operations, including procurement, meeting coordination, and administrative support for senior leadership and project teams. They also oversee employee onboarding, maintain departmental databases, and contribute to organizational sustainability initiatives.

Requirements

Candidates must possess strong proficiency in the Microsoft Office Suite and have experience with web-based systems and document management platforms. The role requires solid knowledge of office administration, procurement processes, and excellent verbal and written communication skills.

Skills

Microsoft Office Suite
Excel
Word
Outlook
PowerPoint
Access
Procurement
Supplier coordination
Meeting coordination
Minute-taking
Report preparation
Project performance tracking
Database management
Communication skills
Document management
Sustainability initiatives

Visa sponsorship

Not detected in the job text

Keywords

Office Administrator
Procurement
Supplier Management
Meeting Coordination
Minute-taking
Project Performance Tracking
Petty Cash
Expense Reconciliation
Onboarding
Document Management
Sustainability
Microsoft Office Suite
Excel
Word
Outlook
PowerPoint
Access
Administrative Support
Data Entry
Reporting
Construction
Consulting
Stakeholder Management
Compliance
Logistics
Travel Arrangements
Database Maintenance
Project Delivery
Office Supplies
PPE

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