Mill Administrative Assistant

Role and Responsibilities

• Coordinate manual payment arrangements
• Assist customers with invoice inquiries
• Produce weekly reports and invoice accordingly providing the necessary backup for Omega customers
• Ensure accurate filing of invoices
• Balance egg deposit on a weekly basis
• Provide cost analysis and production report through to Compivol reporting software for Shur-Gain
• Assist Poultry Manager in all aspects of department requirements
• Replace and assist Mill and Purchase Agent Assistant when needed
• Regularly work with the Sales team
• Create yearly Haccp letters
• Assist in order entries
• Create daily shipping log
• Posting of invoices
• Create weekly broiler orders
• Invoice Bin Sentry customers
• Manage veterinary scrips
• Create feeding program for sales team
• Clear GL accounts at month end
• Any other duties that can reasonably be assigned from time to time

Required Education and Qualifications

• High school diploma
• Accounting experience considered an asset
• Experience with Microsoft suites including intermediate Excel abilities
• Bilingual in French and English is required

Skills and abilities

• Must have exceptional and courteous customer service skills
• Able to liaise with customers and efficiently communicate delays when necessary
• Strong organisation skills with a high attention to detail
• Able to multitask
• Proficient in working in an environment where a high degree of safety standards needs to be upheld