Office administrator jobs in Canada

Find office administrator jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Oct 27, 2026

Hiring at a glance

View jobs

Open jobs: 1,140
Employers: 860

Advertised starting pay

Average starting payCAD / hour: $32.12Across 243 listings
Average starting payCAD / year: $63,707Across 110 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: <1%4 listings
Hybrid: 8%93 listings
On-site: 91%1,040 listings

Not specified: <1% (3 listings)

Employers hiring include 123Dentist (22), Brandt Group of Companies (12), Quantum Management Services Ltd. (9).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office administrator jobs in Canada

Email me new jobs Save this search

Added 1 month ago
PP
Office Manager/Site Lead Assistant [Maternity Leave Coverage]
Park Place Seniors Living
Nanaimo, BC
- Contract
Wexford Creek Seniors Community of Park Place Seniors Living is looking for a contract Office manager to join our team at our Nanaimo, BC long term care Home (December 2026- January 2028).…
Added 1 month ago
JC
Office Manager
Johnson Controls
Sherwood Park, AB · SA - Sherwood Park Leo
- Full-time
The Office Manager is responsible for creating and maintaining a highly organized, professional, and world-class office environment that supports employees, customers, and business…
Added 1 month ago
SF
IT Office Coordinator
St. Francis Xavier University
Antigonish, NS
- Full-time
The IT Services Office Coordinator provides administrative, operational, and customer service support to the IT Services department, reporting directly to the Director of IT Services. This…
Added 1 month ago
AS
Office Coordinator
AWP Safety
Dartmouth, NS
- Up to $17.75 CAD / hour
- Full-time
Added 1 month ago
TE
Office Administrator
Techmation Electric & Controls Ltd.
Alexis Whitecourt 232, AB · Whitecourt, AB
- Full-time
Techmation Electric & Controls is currently seeking a Office Administrator for our Whitecourt branch. Previous administrative experience working within an industrial construction…
Added 1 month ago
YV
Office Manager
Yama Vans
Calgary, AB
- Full-time
Added 1 month ago
M
Office Administrator
Mace
Toronto, ON
- Full-time
Added 1 month ago
C&
Coordonnateur(trice) de bureau / Office Coordinator (contrat/contract)
Cushman & Wakefield
Montreal, QC
- Full-time
Energetic and efficient front desk and office support person to work in operations for a commercial real estate services company within the Montreal Area. The candidate will work closely…
Added 1 month ago
LL
OFFICE MANAGER & SALES SUPPORT
Lifetimes Limited Partn
Orillia, ON
- $50,000 CAD / year
- Full-time
The Office Manager (Sales Support) reports to the General Manager and provides courteous and efficient telephone, reception, and clerical suppor
Added 1 month ago
BG
Office Administrator_CA
Brandt Group of Companies
Watrous, SK
- Full-time
Brandt Tractor Ltd is currently seeking an Office Administrator for our Watrous Agriculture location.
Added 1 month ago
P
55-26 FTT Clinical Administrative Coordinator
Pathways
Belleville, ON
- Full-time
Added 5 months ago
CF
Medical Office Administrator
CHARM Fertility
Oakville, ON
- Full-time
Added 1 month ago
S
Réceptionniste et coordonnateur(trice) de bureau / Receptionist & Office Coordinator
Smardt
Dorval, QC
- Full-time
Added 1 month ago
ME
Office Coordinator-Part Time
Mad Engine Global LLC
Toronto, ON
- $20 to $22 CAD / hour
- Part-time
Job Summary: The Part-time Office Coordinator ensures the smooth operation of the office by managing daily activities, maintaining supplies, and implementing procedures. Responsibilities…
Added 1 month ago
TS
Office Manager/Bookkeeper
TalentSphere Staffing Solutions
Airdrie, AB
- Full-time
Location: Richmond Hill, ON | Full-Time | In-Office
Added 1 month ago
RP
Reporting & Administration Analyst
RECRUITMENT PARTNERS INC.
Calgary, AB
- Contract
Added 1 month ago
CI
Coordonnateur(trice) marketing et administratif(ve) | Marketing & Administrative Coordinator
Colliers International
Montreal, QC
- Full-time
Added 1 month ago
SG
Executive Assistant/Office Manager
Score Group
NL · Newfoundland and Labrador, Canada
- Full-time
Reporting directly to the Business Unit Director for the Americas, the Executive Assistant/Office Manager plays a crucial role in ensuring the efficient and compliant operation of our…
Added 1 month ago
PG
Office Administrator
Pangeo Group
Vaughan, ON
- $48,000 to $62,000 CAD / year
- Full-time
Project North PES is Pangeo's new aluminum die casting and machining plant in Vaughan, Ontario. As Office Administrator, you keep the site's administration running and act as the central…
Added 1 month ago
H
Medical Office Administrator
HealthOne
Toronto, ON
- $20 to $24 CAD / hour
Added 1 month ago
MF
HR & Office Coordinator
Mosaic Forest Management
Nanaimo, BC
- Full-time
Added 1 month ago
MG
Administrative Coordinator - Sparwood
Manitoulin Group of Companies
Sparwood, BC
- Full-time
Added 1 month ago
EI
Office Coordinator
EFS-plastics Inc.
Lethbridge, AB
- Full-time
POSITION: Office Coordinator - Existing Vacancy
Added 1 month ago
MF
HR & Office Coordinator
Mosaic Forest Management
Nanaimo, BC
- Full-time
Added 1 month ago
M
Export Operations & Office Manager
Mandrake
Mississauga, ON
- Full-time
They are looking for a high-trust, highly organized operator who can keep the office moving and manage the administrative backbone behind U.S. export activity: files, documents, samples,…

Mad Engine Global LLC

Office Coordinator-Part Time

Toronto, ON, Canada

$20 to $22 CAD / hour · Part-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $20 to $22 CAD / hour
Job type: Part-time
Posting language: English
Posted: Sep 16, 2026

Original job description

Office Coordinator-Part Time

Job Description

Job Summary: The Part-time Office Coordinator ensures the smooth operation of the office by managing daily activities, maintaining supplies, and implementing procedures. Responsibilities include overseeing visitor interactions, handling phone calls, and managing conference room bookings. The coordinator maintains organized records, supports facilities management, and acts as the primary liaison for vendors. They also ensure compliance with health and safety regulations, promote workspace cleanliness, and contribute to sustainability efforts. The Office Coordinator plays a crucial role in creating an efficient, safe, and sustainable office environment.

Key Responsibilities:

Office Management:
- Oversee the day-to-day operations of the office.
- Maintain office supplies, snack, and coffee inventory and place orders as needed.
- Implement and maintain office procedures and policies.
- Help onboard and train new employees on office procedures and systems.
Customer and Visitor Relations:
- Greet and assist visitors, ensuring a professional and welcoming environment.
- Answer and direct phone calls, addressing inquiries or forwarding to appropriate personnel.
- Schedule, set up, and ensure the availability and functionality of conference rooms for team meetings, including coordinating equipment and managing any special requests.
Record Keeping and Documentation:
- Maintain and organize office files, records, and documentation.
- Ensure confidentiality and security of sensitive information.
- Assist with data entry and record-keeping tasks.
Facilities:
- Ensure that office equipment is functioning properly and coordinate repairs or maintenance.
- Serve as the primary liaison between the office and external vendors such as cleaning services, maintenance contractors, and IT support.
- Review and process service requests, ensuring that vendor services meet the office’s needs and standards.
- Act as the central point of contact for all internal facilities-related requests, such as maintenance, repairs, or setup needs.
Health and Safety:
- Work with EHS Manager to conduct regular reviews of office practices and procedures to ensure compliance with current health and safety laws.
- Ensure that all staff are aware of and understand health and safety policies through training sessions, informational materials, and regular updates.
- Encourage staff to maintain clean and orderly workstations and provide guidelines or training on best practices for workspace organization.
- Quickly assess and investigate all safety-related near misses, incidents, and injuries to identify root causes and implement preventive measures.
Sustainability:
- Monitor and record utility usage data, including electricity, water, gas, and other resources, from utility bills, meters, and other monitoring systems.
- Ensure that data is up-to-date and readily available for audits, reviews, and sustainability assessments.
- Partner with the Sustainability Analyst or dedicated sustainability team to develop and implement sustainability strategies and initiatives.
- Coordinate with various departments to ensure the successful integration of sustainability measures into daily operations.
- Oversee the acquisition, renewal, and maintenance of environmental permits required for office operations, such as waste disposal permits or emissions permits.

This is a part-time position with a schedule of Monday through Friday, approximately 8:30 a.m. to 3:00 p.m. Availability for the full workweek is required.

Apply About employer

More about this job

Responsibilities

The Office Coordinator manages daily office operations, including supply inventory, vendor relations, and facility maintenance. They also oversee visitor interactions, health and safety compliance, and sustainability data tracking.

Requirements

The role requires availability for a part-time schedule from Monday through Friday, 8:30 a.m. to 3:00 p.m. Candidates must be capable of handling administrative tasks, facility coordination, and safety documentation.

Skills

Office Management
Facilities Management
Vendor Management
Data Entry
Health And Safety Compliance
Sustainability Reporting
Record Keeping
Customer Service
Inventory Management
Administrative Support
Communication
Organization
Problem Solving

Visa sponsorship

Not detected in the job text

Keywords

Office Management
Facilities Management
Vendor Liaison
Health And Safety
Sustainability
Inventory Control
Administrative Procedures
Data Entry
Record Keeping
Compliance
Environmental Permits
Waste Disposal
Facility Maintenance
Office Operations
Customer Relations

Report this job