Executive Assistant

The Executive Assistant provides high-level administrative support to senior executives while also supporting the Magna Mining’s corporate governance and investor relations activities. The incumbent requires strong judgment, discretion, follow-through and the ability to anticipate what needs to happen next.

All Magna Mining team members are expected to work collaboratively with others, lead the way in health and safety, act with honesty, integrity, and foster an entrepreneurial spirit in pursuit of excellence.

Responsibilities

• Provide day-to-day administrative support to members of the executive team, including calendar management, meeting coordination, travel and expense administration.
  

• Coordinate internal and external meetings, ensuring executives are prepared with required materials and information.
  

• Assist in the planning and execution of corporate events (both internal and external) including PDAC activities, etc.
  

• Facilitate and manage the Retail Investor VIP program.
  

• Manage competing priorities, deadlines and follow-up items on behalf of executives.
  

• Prepare correspondence, presentations, reports and other materials.
  

• Assist with website maintenance.
  

• Handle confidential and sensitive information with a high degree of discretion.
  

• Coordinate executive travel and logistics for conferences (including registration and materials), Board meetings, investor activities and other corporate events.
  

• Coordinate logistics and materials for investor meetings, conferences, roadshows, site visits and other investor-facing activities.
  

• Coordinate invoices, vendors, and budgets related to investor relations activities.
  

• Prepare reports and presentation materials as required.
  
  
  

Requirements

Qualifications: Formal Education, Certifications or Equivalents

• Post secondary education in business administration, office administration, legal administration, or a related field.
  

Work Experience: Nature & Length

• 3 or more years of progressive executive or senior administrative support experience.
  

• Experience within a publicly traded company, mining company or other highly regulated business would be an asset.
  

Key Competencies: Behaviours & Skills

• Exceptional written and verbal communications skills.
  

• Ability to work independently in high-pressure environments.
  

• Event planning and project coordination skills.
  

• High-level administrative and organizational skills.
  

• Ability to manage multiple priorities in a fast-paced environment.
  

• Discretion in handling sensitive and confidential information.
  

• Proactive, adaptable, and detail-oriented.
  

• Strong interpersonal and relationship-building skills.
  

• Creative yet organized approach to problem-solving.
  

• Professional presence and sound judgment.
  
  
  

Benefits

What's in It for You?

At Magna Mining Inc. we believe supporting our people is essential to our success. We offer a competitive salary, comprehensive benefits, RRSP contribution opportunities, and access to employee and family assistance programs to support your well-being and long-term success.

Minimum Salary: $60,000

Magna Mining Inc. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
We thank all applicants for their interest in Magna Mining. Due to the competitive nature of our recruitment process and the high volume of applications received, only those selected for further consideration will be contacted.