Specialist, Information Management
- Sudbury, ON, Canada
- Greater Sudbury, ON, Canada
Minimum Salary: $70,000 · Full-time
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Job details
- Pay
- Minimum Salary: $70,000
- Job type
- Full-time
- Apply by
- Experience
- Bring 4+ years of related experience in document control, information management, records management, file management, or a similar role.
- Posting language
- English
- Posted
Original job description
Help Shape Magna's Digital Workplace!
As Magna Mining grows, so does the information, systems, and processes behind our operations. We’re looking for a Specialist, Information Management to help us build smarter, more connected ways of working.
Working within our IT team, you’ll use SharePoint, Power BI, Microsoft 365, and the Power Platform to improve how teams manage information, automate processes, access data, and collaborate across the organization.
If you enjoy finding a better way to do things and turning business needs into practical digital solutions, we want to hear from you.
All Magna Mining team members are expected to work collaboratively with others, lead the way in health and safety, act with honesty and integrity, and foster an entrepreneurial spirit in pursuit of excellence.
What You’ll Be Doing
You’ll have the opportunity to:
- Administer, develop, and continuously improve SharePoint sites, document libraries, lists, workflows, and collaboration solutions.
- Establish and maintain document control and information management standards, including document lifecycle, retention, archiving, and governance.
- Develop and maintain Power BI dashboards and reports to improve data visibility and support decision-making.
- Build workflows, applications, and automated solutions using Power Automate, Power Apps, and other Microsoft Power Platform tools.
- Work with departments to understand business needs and develop solutions that improve processes, reporting, collaboration, and access to information.
- Support the integration and effective use of SharePoint, Microsoft 365, Power BI, and Power Platform tools.
- Develop and maintain standardized information architecture, file structures, naming conventions, metadata, and permissions.
- Ensure SharePoint and corporate information environments are secure, organized, accessible, and easy to navigate.
- Manage and regularly review user access and permissions to support information security and confidentiality.
- Support departments with the organization, migration, and ongoing management of corporate information.
- Provide user support, training, and guidance to increase adoption of Microsoft 365 and digital workplace tools.
- Identify and implement improvements through technology, automation, and process optimization.
- Take on additional responsibilities as required to support departmental and organizational needs.
Who We’re Looking For
You might be a great fit if you:
- Have post-secondary education in Information Management, Information Technology, Business Administration, Records Management, or a related field.
- Bring 4+ years of related experience in document control, information management, records management, file management, or a similar role.
- Have experience with document and file management practices and information governance.
- Have experience with Power BI, Power Automate, Power Apps, or other reporting and automation tools.
- Have experience turning spreadsheet-based processes into structured database or application-backed solutions - considered an asset.
- Have strong working knowledge of SharePoint, Microsoft 365, and information management practices.
- Can understand business needs and turn them into practical, user-friendly solutions.
- Bring strong organizational, analytical, and problem-solving skills.
- Communicate and collaborate effectively across departments.
- Can manage multiple priorities and adapt as business needs change.
- Are committed to information security, confidentiality, and continuous improvement.
What’s In It for You?
Magna offers a competitive salary, comprehensive benefits, RRSP contribution opportunities, and access to employee and family assistance programs.
You’ll have the opportunity to build digital solutions that make a difference in how people work across Magna.
Minimum Salary: $70,000
Ready to use technology to help us work smarter? Come grow with us. Apply today!
Magna Mining Inc. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
We thank all applicants for their interest in Magna Mining. Due to the competitive nature of our recruitment process and the high volume of applications received, only those selected for further consideration will be contacted.
More about this job
Responsibilities
Administer and improve SharePoint and Microsoft 365 information environments, including document control, governance, information architecture, security, and user access. Develop Power BI reports and Power Platform solutions, and work with departments to improve processes, collaboration, information access, and user adoption.
Requirements
Requires post-secondary education in information management, information technology, business administration, records management, or a related field, along with 4 or more years of relevant experience. Candidates should have strong SharePoint and Microsoft 365 knowledge, experience with information governance and reporting or automation tools, and the ability to translate business needs into secure, practical solutions.
Skills
- SharePoint Administration
- Information Management
- Document Control
- Records Management
- Power BI
- Power Automate
- Power Apps
- Microsoft 365
- Information Governance
- Document Lifecycle Management
- Data Reporting
- Workflow Automation
- Information Architecture
- Access and Permissions Management
- Process Optimization
- User Training and Support
Benefits
- Comprehensive Benefits
- RRSP Contribution Opportunities
- Employee and Family Assistance Programs
Visa sponsorship
Not detected in the job text
Categories
- Technology
- Data & Analytics
- Administrative
- Management & Leadership
Keywords
- SharePoint
- Microsoft 365
- Power BI
- Power Automate
- Power Apps
- Microsoft Power Platform
- Information Management
- Document Control
- Records Management
- Information Governance
- Document Lifecycle
- Retention
- Archiving
- Metadata
- Information Architecture
- File Structures
- Naming Conventions
- Permissions Management
- Information Security
- Confidentiality
- Workflow Automation
- Dashboards
- Reporting
- Process Optimization
- Data Visibility
- Database Solutions
- Mining