Administrative Assistant BA/MOA Programs
- Calgary, AB, Canada
Part-time
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Job details
- Job type
- Part-time
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- Posting language
- English
- Posted
Original job description
Brief Description
Work in a purpose driven career with MaKami College, a public post-secondary college that has been helping students for over 20 years, with locations in Edmonton and Calgary, Alberta.
MaKami College offers students in-person, online, and blended programs in Massage Therapy, Health Care Aide, Business Administrative Assistant, Medical Office Assistant, and more. Rapidly growing, we are working to expand our campuses and are continuously working to add programs to our course catalogue. We work with our team to grow and develop in areas they are passionate about, focusing on our MaKami Pillars - Leadership, Professionalism, Helpfulness, and Inspiration. MaKami team members are provided with many opportunities for professional career growth in a fulfilling and dynamic work environment.
The MaKami team is passionate about creating generational change through education, and we provide the tools and a safe environment for our staff to change the lives of our students and their families.
The Administrative Assistant (BA/MOA Programs) provides day-to-day administrative support for the Business Administrative Assistant (BA) and Medical Office Assistant (MOA) programs. Reporting to the Online Programs Manager, this position helps support the efficient delivery and operation of both programs.
The Administrative Assistant provides a wide range of administrative services and serves as a key point of contact for BA and MOA faculty. The successful candidate will be highly organized, detail-oriented, adaptable, and possess strong communication and time management skills.
Major Accountabilities/Responsibilities (Including But Not Limited To The Following)
Work in a purpose driven career with MaKami College, a public post-secondary college that has been helping students for over 20 years, with locations in Edmonton and Calgary, Alberta.
MaKami College offers students in-person, online, and blended programs in Massage Therapy, Health Care Aide, Business Administrative Assistant, Medical Office Assistant, and more. Rapidly growing, we are working to expand our campuses and are continuously working to add programs to our course catalogue. We work with our team to grow and develop in areas they are passionate about, focusing on our MaKami Pillars - Leadership, Professionalism, Helpfulness, and Inspiration. MaKami team members are provided with many opportunities for professional career growth in a fulfilling and dynamic work environment.
The MaKami team is passionate about creating generational change through education, and we provide the tools and a safe environment for our staff to change the lives of our students and their families.
The Administrative Assistant (BA/MOA Programs) provides day-to-day administrative support for the Business Administrative Assistant (BA) and Medical Office Assistant (MOA) programs. Reporting to the Online Programs Manager, this position helps support the efficient delivery and operation of both programs.
The Administrative Assistant provides a wide range of administrative services and serves as a key point of contact for BA and MOA faculty. The successful candidate will be highly organized, detail-oriented, adaptable, and possess strong communication and time management skills.
Major Accountabilities/Responsibilities (Including But Not Limited To The Following)
- Provide administrative support to the Online Programs Manager and Online Programs department.
- Coordinate and maintain program records, schedules, documentation, and departmental files.
- Assist with course setup, program administration, and learning management system processes as required.
- Serve as a primary point of contact for online instructors requiring administrative assistance
- Support the coordination of meetings, professional development activities, and departmental events.
- Prepare, update, and distribute departmental communications, reports, forms, and correspondence.
- Track deadlines, collect information, and support departmental projects and initiatives.
- Compile, organize, and maintain data as needed.
- Assist with the revision and formatting of program materials, policies, and procedures.
- Coordinate the distribution of information to students, instructors, and other departments within the College.
- Maintain confidentiality of student, employee, and organizational information
- Perform other related administrative duties as assigned
- Minimum two (2) years of administrative experience, preferably in an educational or post-secondary environment.
- Diploma or Certificate in Office Administration, Business Administration, Administrative Professional, or a related field is considered an asset.
- Experience supporting online or distance education programs is an asset.
- Intermediate to advanced proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Microsoft Teams.
- Experience working with Learning Management Systems (such as Moodle) is considered an asset.
- Strong attention to detail and problem-solving skills.
- Effective communication skills, both written and verbal.
- Ability to work independently and as part of a team.
- Flexibility to assist with various tasks and adapt to changing priorities.
- Ability to build strong relationships internally.
- Work efficiently and with integrity under pressure.
- Display a professional appearance and demeanor at all times.
- Approachable, positive, respectful and courteous
- Able to build strong relationships.
- Reliable and dependable
- Able to use initiative.
- Critical thinker and problem solver
- Support MaKami’s vision of providing a positive learning environment for all students, and a culture of supporting and valuing each other as a member of the MaKami ‘family’
- Perform all assigned duties and responsibilities with confidence and to the best of your abilities.
- Continually seek the most effective ways to streamline daily activities, reduce costs or improve the quality of products and services.
- Respectful of others, proactively communicating with a high degree of transparency, respect and professionalism
- Work collaboratively with others through the sharing of ideas and knowledge.
- Occasional evening or weekend work may be required
- Health Spending & Lifestyle Accounts
- Educational Allowance for Professional Development
- Emergency Allowance for Unexpected Needs
- Free Massages at Our Student Clinic
- Discounts on College Programs & Courses
- Staff Discount in College Store
- On-Site Gym Access
- Free Parking
More about this job
Responsibilities
Provide day-to-day administrative support for the Business Administrative Assistant and Medical Office Assistant programs, including maintaining records, schedules, documentation, and data. Support instructors and program operations by coordinating communications, meetings, course setup, learning management system processes, and departmental projects.
Requirements
At least two years of administrative experience is required, preferably in an educational or post-secondary setting. A relevant office or business administration diploma or certificate, online education experience, and familiarity with learning management systems are assets; proficiency with Microsoft Office and Teams is expected.
Skills
- Administrative Support
- Attention To Detail
- Problem-Solving
- Written Communication
- Verbal Communication
- Time Management
- Organization
- Microsoft Office
- Microsoft Teams
- Learning Management Systems
- Moodle
- Recordkeeping
- Data Management
- Confidentiality
- Adaptability
- Relationship Building
Benefits
- Health Spending Account
- Lifestyle Account
- Professional Development Allowance
- Emergency Allowance
- Free Massages
- College Program and Course Discounts
- College Store Discount
- On-Site Gym Access
- Free Parking
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Education
Keywords
- Business Administrative Assistant
- Medical Office Assistant
- Post-Secondary Education
- Online Programs
- Distance Education
- Administrative Support
- Program Administration
- Course Setup
- Learning Management System
- Moodle
- Microsoft Office
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Microsoft PowerPoint
- Microsoft Teams
- Program Records
- Schedules
- Departmental Documentation
- Data Management
- Confidentiality
- Instructor Support
- Meeting Coordination
- Professional Development
- Departmental Communications
- Policies And Procedures
- Project Support
- Time Management
- Problem-Solving